Payroll & Benefits Job Description

Payroll & Benefits Job Description

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Payroll & benefits provides guidance to employees and other HR functions in matters related to Payroll processing, systems, and wage and tax laws.

Payroll & Benefits Duties & Responsibilities

To write an effective payroll & benefits job description, begin by listing detailed duties, responsibilities and expectations. We have included payroll & benefits job description templates that you can modify and use.

Sample responsibilities for this position include:

Ensure the consistent application of benefit policies, procedures and guidelines, compliance and reporting with all federal and state laws and regulatory requirements including FMLA, workers’ compensation, HIPAA, ADA, ACA
Ensures benefit plan compliance with federal, state, and local statues and regulations
Processes enrollment for new employees and manages COBRA notifications upon termination
Track COBRA enrollees and payments
Set up new entities for tax purposes and operate in complex multi-state tax jurisdictions
Assess and implement Payroll best practices for efficient and effective multi-state operations
Strong large company full-cycle payroll experience with a deep understanding of multi-state tax knowledge and best practices
Multi-State Overtime Experience
Keep abreast of and adhere to wage and hour laws and tax issues
Making payments to government agencies that are not handled through ADP

Payroll & Benefits Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Payroll & Benefits

List any licenses or certifications required by the position: PHR, CPP, PCP, HCM, CEBS, FPC, CPA, SHRM, SPHR, HR

Education for Payroll & Benefits

Typically a job would require a certain level of education.

Employers hiring for the payroll & benefits job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Accounting, Human Resources, Business, Finance, Education, Business/Administration, Graduate, Management, Associates, Administration

Skills for Payroll & Benefits

Desired skills for payroll & benefits include:

FMLA
Federal
Excel
State
COBRA
ERISA
Wage and hour laws
Downstream systems supporting payroll
HIPAA
Local tax

Desired experience for payroll & benefits includes:

Knowledge of current HMRC legislation in respect of PAYE and National Insurance
IPP Qualified or working towards any payroll qualification is desirable
Numerate with an eye for details
Previous experience of working with iTrent and Crown systems desirable but not essential
1+ year of experience in Payroll and/or Benefits Administration
Handling requests from internal and external auditors

Payroll & Benefits Examples

1

Payroll & Benefits Job Description

Job Description Example
Our growing company is looking for a payroll & benefits. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for payroll & benefits
  • Interprets and applies various acts, regulations, policies and procedures regarding payroll administration matters
  • Play critical role in building a centralized, integrated, automated global payroll and benefits accounting infrastructure covering EMEA, APAC and LATAM
  • Own and be accountable to the accuracy of international payroll and its related accounting
  • Timely run general ledger report and prepare the file for Accounting
  • Reconcile general ledger entries as needed
  • Acts as competent contact person for employees internal and external partners in all relevant benefits related issues
  • Act as qualified benefits plan subject matter expert responsible for payroll related benefit plan requirements are satisfied
  • Partner with Payroll Provider to provide strategic and tactical direction on savings plan, health and welfare and pension business requirements
  • Provide oversight and direction to resources executing benefits transactions for executives
  • Manage relationship between Corporate Benefits and Payroll Provider
Qualifications for payroll & benefits
  • Experience within a Human Resources or Payroll department and knowledge of HRIS/Payroll systems is strongly preferred
  • The ability to work overtime, with or without notice, will be required
  • 3-5+ years of functional experience within payroll
  • International & Expatriate Payroll processing preferred
  • MUST have BOTH PAYROLL & BENEFITS experience
  • Diploma of post-secondary education in accounting, finance, human resources, business administration or any related field, three to five years of experience in the position of manager
2

Payroll & Benefits Job Description

Job Description Example
Our growing company is looking for a payroll & benefits. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for payroll & benefits
  • Drive change through fostering quality improvement philosophy and related initiatives throughout the organization
  • Partners with Finance team to ensure accurate and timely payment of earned sales incentives, merit increases and/or bonus payments
  • Works with manager to develop benefit plan structure
  • Reporting & Auditing
  • Responsible for the leaves of absence process and coordination of leave types
  • Assist the payroll function with data entry to include but not limited to new hire data entry, employee changes
  • Response to queries and requests for assistance
  • Managing verification of employment requests
  • Manage administration of company benefit plans
  • Respond to all employee inquiries regarding payroll and benefits questions
Qualifications for payroll & benefits
  • Must be able to work independently collaboratively with colleagues
  • FPC or CPP
  • Assist staff during annual open enrollment process, monthly invoice reconciliation and vendor management
  • Managing non-exempt employee time tracking
  • Familiarity with Google Drive (Sheets, Forms, Docs)
  • 4 + years of Payroll-full cycle payroll experience required
3

Payroll & Benefits Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of payroll & benefits. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for payroll & benefits
  • Administer Employee personal pension contributions and monitor combined company and personal pension plan contribution to ensure federal maximums are not exceeded
  • Management and accounting of manual adjustments, off cycle payments, pension waivers, investment losses
  • Drive and enhance employee engagement, development, and communication, and ensure a strong, consistent performance management culture
  • End to end processing of payroll
  • Updating and maintaining payroll records
  • Calculating annual leave and provisions/accruals
  • Interacting with the HR Business partner and vendor for clarity on the payroll related inputs sent for processing
  • Validating and processing all payroll inputs in the system
  • Adhere to Quality and controls and timely action on inputs during the payroll time
  • Handling payroll related queries within the stipulated period of time
Qualifications for payroll & benefits
  • Knowledge of payroll and benefits
  • Experienced at reviewing payroll processing, payroll journal entries and reconciliations
  • Friendly –polished disposition
  • Bachelor degree or an equivalent experience
  • Solid analytical and process management skills in an operational environment
  • Computer literate – proficient in MS Office, Power point
4

Payroll & Benefits Job Description

Job Description Example
Our company is looking for a payroll & benefits. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for payroll & benefits
  • Ensuring all payroll activities conform to company policies and standards and federal, state and local laws and regulations
  • Managing and accurately delivering / processing US multi-state, payroll for 750+ employee
  • Have processed high volumes of multi-state payroll (for at least 500 employees)
  • Assisting Payroll team with the month end consolidation and reconciliation of payroll
  • Sending accurate multiple ad hoc reports on monthly basis to stakeholders
  • Active management of and ability to improve processes related to payroll reporting
  • Responsible for the timely and accurate payment of retirement contributions to TIAA
  • Reconcile Gross Payroll to Net Payroll
  • Prepare payroll recaps and reconciliation files
  • Upload payroll checks and NACHA files to the banking system
Qualifications for payroll & benefits
  • Indian Payroll processing experience of min 2 years
  • Well versed with Income tax Acts and other relevant regulatory/statutory knowledge
  • Fluent in Japanese and English, Mandarin
  • Various research and ad hoc reporting as assigned
  • Bachelor’s degree in Accounting, Finance or related field and/or CPA and 5 years’ experience in financial accounting
  • Ten or more years of financial experience
5

Payroll & Benefits Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of payroll & benefits. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for payroll & benefits
  • Coordinating with HR to get necessary action forms and enter and maintain system for new hires’ personal data, one off payments and ad hoc paycheck calculations
  • Processing tax and direct deposit forms after validating employee’s request
  • Responding to calls and emails regarding the payroll schedule, overtime queries, payroll adjustments, how to navigate the self service module
  • Producing standard payroll reports as scheduled for various departments as needed
  • Maintaining and updating the employee self-service database and approving incoming employee benefits requests after follow-up with necessary requests for validation
  • Answering employee benefits questions provide education on various systems such as the employee self-service module that drives event driven benefits changes
  • Keeping key HR team members abreast of changes in leave of absence status
  • Assisting with the coordination of benefits programs / information sessions
  • Serving as a liaison with benefits providers to resolve employee claims
  • Support integration of payroll and benefit accounting activities for newly acquired entities
Qualifications for payroll & benefits
  • ADP-Plus
  • Act as a resource and point of contact to colleagues across functions and locations
  • 3+ years of related experience with local and international payroll experience preferred
  • Human Resources experience including payroll, benefits administration and compliance with related laws and regulations
  • Enroll and Terminate employees on the Healthcare and Disability Plans and other benefits
  • Review monthly bills for Healthcare and Disability for accuracy and completeness

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