Benefits Administrator Job Description

Benefits Administrator Job Description

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Benefits administrator provides subject matter expertise in the areas of federal and/or state regulations affecting the administration of benefit and retirement plans including Section 125, ERISA, COBRA, FMLA, HIPAA, ACA, IRS and FLSA.

Benefits Administrator Duties & Responsibilities

To write an effective benefits administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included benefits administrator job description templates that you can modify and use.

Sample responsibilities for this position include:

Ensure compliance of benefits programs, utilizing knowledge of benefits legislation (COBRA, FMLA, HIPAA, PPACA, ADA, other) by staying up to date on rules and regulations impacting benefits programs
Coordinate and implement daily benefits processing and resolution, including, but not limited to, enrollments, terminations, claims processing, COBRA, FMLA, Disability
ACA Administration to include running monthly ACA reports to identify new hires, temporary/seasonal employees and variable hour employees working over 30 hours
Assist with designating company charges for various benefit invoices such as service awards, COBRA remittance, Matrix Disability ASO and Discovery Benefits COBRA ASO
Assists with administration for domestic and international employee benefits programs, including medical, dental, life, disability, vision, retirement plans, flexible spending accounts, health savings accounts, wellness program, and COBRA
Ensures consistent administration and interpretation of benefit plans including medical, dental, vision, life insurance, accidental death & dismemberment, long term disability,flexible spending accounts, employee assistance program
Provides customer service to our team members and their families with questions pertaining to health, dental/vison, voluntary benefits and wellness program requirements
Prepare company breakouts by separating company data by benefit and department for medical, dental, vision, life insurance, ADD insurance and FSA
Demonstrates Ascension Mission and Values in timely, caring and efficient response and follow up to associates regarding the benefit issues when concerns that require a subject matter expert regarding benefits plans, leaves of absence and COBRA
Informs employees of benefits

Benefits Administrator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Benefits Administrator

List any licenses or certifications required by the position: CEBS, PHR, SHRM, HR, SPHR, CPA, HRIS, CP, ID, SCP

Education for Benefits Administrator

Typically a job would require a certain level of education.

Employers hiring for the benefits administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Education, Business, Business/Administration, Associates, Administration, Finance, Public Administration, Accounting, Human Resource Management

Skills for Benefits Administrator

Desired skills for benefits administrator include:

COBRA
FMLA
HIPAA
ERISA
ADA
Commonly used concepts
ACA
Section 125
Dental
Medicare

Desired experience for benefits administrator includes:

Serves as a point of contact for external benefit vendors, third party administrators, , to ensure benefit administration
Keeps abreast of federal, state and local laws/regulations, corporate guidelines, to ensure benefit plan/policy compliance
Ensure timely preparation and submission of payroll, including salary changes, tax, garnishment or other required actions
Review and submit to accounting, invoices and work records of temporary personnel obtained through third party agencies
Administer day to day operations of all benefits plans
Gather employee data, process monthly billing and prepare invoices, purchase orders and/or check requests for payment to all group plan vendors

Benefits Administrator Examples

1

Benefits Administrator Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of benefits administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for benefits administrator
  • Serve as the primary contact for plan vendors and third party administrators
  • Coordinates all leave administration including disability and FMLAProvides excellent customer service in assisting associates with benefit issues, enrollment, qualifying life events, plan questions
  • Creating HR files for new hires
  • Scanning documents to be uploaded and shared internally
  • Scheduling interview candidates (clearing them with lobby security, booking an interview room)
  • Assisting me with setting up for organized events
  • Filing documents in HR files
  • Assembling new hire packets
  • Ensure that benefits programs are administered in compliance to the established Human Resource policies, programs, and practices
  • Assist with annual open enrollment and wellness initiatives
Qualifications for benefits administrator
  • Contact Carrier Reps on outstanding issues pertaining to employee level service
  • Review carrier invoicing prior to client delivery by our Billing Dept
  • Complete discrepancy resolution for assigned issues
  • Review each carrier discrepancy report after an electronic feed has been passed
  • Escalate carrier plan availability issues to Sr
  • Detailed understanding of Benefits principles
2

Benefits Administrator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of benefits administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for benefits administrator
  • Oversee the administration of COBRA, FSA ad HSA information from third party administrator
  • Administer benefits deduction payroll processing and verification
  • Work with the Assimilation team in conducting benefit orientation for all new hires
  • Coordinate immigration program, working with external counsel, HR Business Partners, and line managers
  • Prepare and execute on benefit documentation, benefit agreements and insurance policies
  • Assure that existing and new benefit programs are adapted to standard computer and reporting systems
  • Handle ad hoc benefit inquiries and complaints to ensure quick, equitable, courteous resolution
  • Perform full scope of activities associated with the administration and communication of benefits plans, ensuring compliance with plan design and company policies
  • Collaborate with all Talent & Culture functions to enhance camaraderie and corporate culture
  • Prepares employee benefits communications and education materials
Qualifications for benefits administrator
  • Experience with Payrolls
  • Reconcile eligibility data against invoices, performing monthly audits
  • Conduct benefits portion of new employee orientation
  • Consult with employees and managers on leaves of absence and applicable laws
  • Administers internal wellness program and collaborates regarding program enhancement
  • Perform research and benchmarking for competitiveness
3

Benefits Administrator Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of benefits administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for benefits administrator
  • Develop and post related content to company intranet
  • Utilize ExponentHR to generate management reporting
  • Complete ad hoc tasks and projects as needed
  • Handling administrative aspects of the benefits programs, such as answering basic benefits questions
  • Develops and implements health/wellness and leave of absence programs to promote healthy lifestyles
  • Monitor employee eligibility, process enrollments, changes, and terminations
  • Serve as point of contact to assist/coach employees with benefit-related inquiries and issues
  • Ensure accuracy, quality and consistency of all benefits-related data
  • Review administrative processes for improvements on an ongoing basis
  • Develop preventative process solutions to address issues
Qualifications for benefits administrator
  • 2 to 5 years of experience in a fast-paced HR department
  • 2+ years of experience in a benefits administration capacity
  • 2+ years of experience using an HRIS
  • Resourcefulness to find solutions to problems
  • Self-starter who works well independently and as a member of a team
  • Communicate with associates, clients, and carriers in a positive manner
4

Benefits Administrator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of benefits administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for benefits administrator
  • Work with external vendors to ensure high levels of service, accuracy, and compliance adherence
  • Review and reconcile carrier file transfers
  • Review, create, reconcile and process all vendor invoices prior to payment
  • Manage all day-to-day benefits activities
  • Approve employee enrollments and changes in the Company‚Äôs 3rd party enrollment system
  • Lead process improvements and change efforts for all benefits plans
  • Maintain up to date and accurate plan documents, summary plan descriptions and other required notices
  • Direct benefits-related HRIS activities
  • Develop education and communication programs to successfully market and explain benefits offerings, including creating and delivering educational presentations, completing new hire orientations, and distributing specialized communications
  • Partner with internal groups
Qualifications for benefits administrator
  • Coordinate details of any escalated issue to Sr
  • Able to work on AS400 based system browser based systems
  • Respond to benefit questions/issues
  • Canada Benefits Administration
  • Lead contact and day to day administration for claims resolutions, newly eligible enrollment, education, interpretation of plan provisions and associate vendor issues
  • Manage accuracy and efficiency of enrollments, changes, updates and termination of benefits
5

Benefits Administrator Job Description

Job Description Example
Our company is hiring for a benefits administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for benefits administrator
  • Retirement Plans and ESPP administration
  • Facilitate weekly funding of plan contributions and loan payments
  • Monitor the 401(k) loan administration process (leave of absence suspensions and delinquent payments
  • Generate monthly, quarterly, annual and ad hoc reports as needed
  • Support the ESPP purchase and communication processes
  • Wellness program administration support at the 3 Columbus area locations (Etna, New Albany and Columbus)
  • Prepare periodic Benefit Communications
  • Able to develop and lead a project plan and make recommendations on resources needed and timing of those resources to ensure project stays on schedule to the Benefits Manager
  • Interface with vendors to ensure that the team and employees receive the expected level of service
  • Develops and maintains the new hire kit
Qualifications for benefits administrator
  • Life events comparison reports
  • Business controls testing
  • Administration of UK disability plan & permanent health insurance
  • Managing payroll related reports
  • Raising vouchers for leavers
  • 5-7 years of benefit administration and/or HR experience administering, interpreting and communicating health plans

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