Lease Administrator Job Description

Lease Administrator Job Description

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Lease administrator provides COTS support and configuration knowledge in an enterprise environment of other Macintosh related applications such as Microsoft Office and Adobe products.

Lease Administrator Duties & Responsibilities

To write an effective lease administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included lease administrator job description templates that you can modify and use.

Sample responsibilities for this position include:

Monitors necessary lease-related paperwork is completed
Interface with Legal, Construction and Accounting departments
Review all Rent, CAM and Tax billings for lease compliance
Interpret and prepare legal documents and correspondence
Maintain the real property database
Handle and provide follow up on typical lease related issues
Read and review Lease Agreements and Amendments to reconcile all lease related charges such as Operating Expense Statements, CPI increases, Common Area Charges and Real Estate Tax invoices to ensure lease compliance and accuracy
Prepare variance analyses of rent expenses in order to monitor annual changes
Create trend history spreadsheets for each occupancy expense for budget projections and update forecasting tool
Process recurring rent, monthly utility charges, tenant services payments and other monthly billings

Lease Administrator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Lease Administrator

List any licenses or certifications required by the position: W9

Education for Lease Administrator

Typically a job would require a certain level of education.

Employers hiring for the lease administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Real Estate, Finance, Business, Education, Administration, Management, Associates, Business/Administration, Paralegal

Skills for Lease Administrator

Desired skills for lease administrator include:

Excel
Microsoft Office
Outlook
Word
Yardi
Parts of a commercial lease
Strong experience in the financial and critical date sections
Power Point and Adobe products
Using Microsoft Word
Fast-paced environment

Desired experience for lease administrator includes:

Must have 1-2 years of retail, commercial or industrial lease administration experience
Knowledge of Lawson, SAP and/or SLIM software is a plus
Ability to work within a team independently
Authorize release of security deposits or amounts due at lease termination
Resolve lease related financial issues with landlords, subtenants and outside counsel
Create subtenant invoices for monthly rent and additional rent recoveries such as real estate taxes, sub-metered electric and tenant services requests in accordance with executed Sublease Agreements

Lease Administrator Examples

1

Lease Administrator Job Description

Job Description Example
Our company is hiring for a lease administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for lease administrator
  • Plan, develop and execute quarterly rent forecasts and annual budget projections
  • Provide legal counsel with Income & Expense Schedules, lease documents or any other documentation necessary to ensure timely Real Estate Tax Certiorari Appeal filings
  • Provide Income & Expense Schedules for all NYC locations for mandatory annual filing with NYC Department of Finance
  • Provide Lease Commitment Schedules quarterly to Divisional and Assistant Divisional Controllers for financial reporting
  • Reconcile monthly landlord statements
  • Certify initial rent roll to include
  • Prepare documents, follow up and ensure proper execution and receipt of all requirements to fund and book transactions in adherence to credit conditions, business policy/procedure guidelines, KYC, security interest and legal requirements
  • Responsible for managing leasing systems
  • Provide due diligence documentation reviews of executed document packages
  • Responsible for executing documents for funding
Qualifications for lease administrator
  • Strong written and verbal communication skills the ability to work in a deadline driven environment
  • Some college level work completed, Associates Degree preferred in accounting or Real Estate
  • 5 years’ experience working in a lease or commercial property accounting role with accountability for more than 200 locations preferred
  • Experience in a variety of accounting disciplines preferred
  • Bachelor Degree or currently pursuing
  • Minimum of 1+ years of relevant work experience or any similar combination of education and experience
2

Lease Administrator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of lease administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for lease administrator
  • Responsible for monitoring existing accounts
  • Support RM (Relationship Manager-Sales) to go through KYC (Know Your Customer) Procedures in support of regulatory compliance
  • Obtain and provide lien/tax/suit/judgement/bankruptcy searches and reviews and advise credit of any findings
  • Process and track all lease related documents in a timely fashion as required
  • Process lease abstracts within 10 days of execution
  • Resolve lease violation claims by Landlords
  • Assist in the interpretation of lease points for Finance, Construction, and Operations as requested
  • Maintain and update various critical date reports such as co-tenancy monitoring
  • Review, process, and track estoppels and Subordination Non Disturbance Agreements (SNDAs)
  • Bending at the waist, and kneeling or crouching to retrieve files from cabinets and shelves
Qualifications for lease administrator
  • Seeing to read and assure accuracy of financial and records and reports
  • Associates degree + in relevant area of study and/or equivalent experience
  • Minimum of two years’ experience in a fast paced, detail orientated and team environment
  • Chinese and Engish speaking
  • Abilty to read Chinese mandatory
  • Ability to read Japanese a plus
3

Lease Administrator Job Description

Job Description Example
Our company is hiring for a lease administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for lease administrator
  • Contact Vendor and obtain price quote for services and or repairs needed
  • Work with customer and vendor implementing 2 and 3 year service contracts
  • Communicate and work with technicians to get equipment serviced and repaired
  • Initiate and Process Purchase Order Requests for all vendor calibrations which includes in-house and off site services
  • Create an EAM Purchasing Work Order for all equipment that is being serviced
  • Print and close all related purchasing Work Orders in EAM once the equipment is back from the vendor
  • Process approximately 300 calibrations per year for the BioPharmDepa1tment
  • Process vendor calibrations for the ISG department at UM and at UP
  • Work directly with Kathy Sable and process all Sable invoices for all of the on-site scale calibrations
  • Cover the maintenance line and dispatch urgent Work Orders to the appropriate Department Supervisor as needed
Qualifications for lease administrator
  • Order Office supplies for the ISG BP, ISG, Compliance and HVAC group
  • Create Shipper's and send equipment to vendors as needed
  • Track equipment at the end of the month to determine the return ETA
  • Maintains global property databases
  • Prepares reports for SEC and SOX compliance
  • Creating and maintaining the process flow charts and controls for Internal Audit
4

Lease Administrator Job Description

Job Description Example
Our growing company is looking to fill the role of lease administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for lease administrator
  • Administers lease payment process, expense reconciliation and dispute resolution
  • Audits and reconciles billing issues
  • Oversees the facility budget and expenses for all locations managed by third party contractors
  • Responsible for asset management function related to facilities (asset acquisition, tracking and disposal processes)
  • Manages co-ordination with Fixed Asset Accounting, Accounts Payable, Treasury and Insurance as it relates to Corporate Real Estate
  • Assists the Director of Corporate Real Estate in Mergers and Acquisitions due diligence process
  • Monitor and manage all dates and deadlines, including but not limited to contingency deadlines, lease commencement and expiration dates, rent commencement dates, option deadlines
  • Coordinates with Legal, Real Estate, Accounting, on various lease issues
  • Provide general support for the Lease Administration Team
  • Assist with preparing monthly utility billings, loading/tracking Lease Abstract Workflows, tracking Tenant COI, tracking security deposits, Letters of Credit
Qualifications for lease administrator
  • Experience with corporate audit and compliance
  • Minimum of 4 years working with databases and reporting
  • Prepare yearly lease payment schedule as required by finance department
  • Assemble and gain director’s sign off for PCC’s finance department monthly rent role for all PCC’s global real estate portfolio
  • Mange landlord relationships and be the main point of contact for any property related items
  • Be the main point of contact for all Regus business office locations
5

Lease Administrator Job Description

Job Description Example
Our growing company is looking for a lease administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for lease administrator
  • Responsible for managing conference room calendar
  • Screens telephone lines, route calls and responds independently when possible
  • Building contact for FedEx, USPS and office/kitchen supply replenishment
  • Acts as liaison for any building issues (internal and/or tenant issues)
  • Responsible for ensuring building is locked and all turned off upon leaving
  • Responsible for security & door codes
  • Maintain building printers, copiers and postage machine
  • Work closely with other building administrators, assist in mailings, sort and distribute daily mail
  • Reporting needs
  • Communication via phone and email with all Corporate personnel individuals outside of Company
Qualifications for lease administrator
  • Strong working knowledge of corporate real estate
  • Assist Facilities Director in sourcing new office locations as required
  • Assist Facilities Director in all lease negotiations for new office locations
  • Work closely with Facilities Team Lead to ensure all weekly invoicing process is executed on a
  • Diploma or degree in business or related discipline or equivalent work experience required
  • Minimum 3-5 years’ experience in real estate transactions, lease administration & facility management

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