Maintenance Administrator Job Description

Maintenance Administrator Job Description

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Maintenance administrator provides primary maintenance and repair for all plant process equipment, including preventative and predictive maintenance, calibration, equipment upgrades and reliability.

Maintenance Administrator Duties & Responsibilities

To write an effective maintenance administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included maintenance administrator job description templates that you can modify and use.

Sample responsibilities for this position include:

Provides administrative support to the Maintenance Department
Generation and distribution of maintenance, production and other PM's to responsible parties
Updating and maintaining asset and preventive maintenance task information in Praevenio
Tracking PM and work order data
Organizing and coordinating PM activities with maintenance, engineering and production departments
Analyzing downtime data to develop effective preventive maintenance procedures
Gathering information to complete monthly reports for maintenance
Completing monthly KPI's for maintenance and production PM's and WO's
Coordinating contractor work along with unscheduled work
Distributing all required material to vendors/contractors before coming on site

Maintenance Administrator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Maintenance Administrator

List any licenses or certifications required by the position: DOD, CCNA, II, IAT, ISO, GAU, H&S, CHST

Education for Maintenance Administrator

Typically a job would require a certain level of education.

Employers hiring for the maintenance administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Technical, Engineering, Associates, Business/Administration, Management, Administration, Business, Civil Engineering, Legal

Skills for Maintenance Administrator

Desired skills for maintenance administrator include:

Rental and fuel costs
Vendor discounts and company expenditures
Associated parts and maintenance/repair process
Associated parts and maintenance/repair process considered
Excel
Garage operations
Variety of automobiles
Computerized Maintenance Management Systems
Heavy duty vehicles and equipment and hydraulic equipment
Maintenance storerooms

Desired experience for maintenance administrator includes:

Good communication skills and forward spirit (need to anticipate issues and communicate well with each store)
Need to brief the ground staff (counter managers) on how to report issues and make good use of the maintenance book
Must meet the qualifications of the position
Must have consistently met job expectations and pass all performance metrics in the current unit for the last six months
Should not have any attendance issues or any disciplinary action within the last year
AA degree with 6 years experience in Navy weapons system maintenance and logistics support (or equivalent)

Maintenance Administrator Examples

1

Maintenance Administrator Job Description

Job Description Example
Our company is growing rapidly and is looking for a maintenance administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for maintenance administrator
  • Maintaining fork truck logs and maintenance cost
  • Administering employee safety eyeglass program
  • Maintaining employee security badge system
  • Administration and Control of the Equipment Maintenance System Installed at Nypro Baja
  • Ensure that 100% of the equipment, fixtures or mechanical tooling, Nypro property, Customer Property, are labeled, identified and scheduled inside of the maintenance system
  • Ensure the accuracy of inventory (Nypro or Customer), reporting movements of equipment performer outside the maintenance system
  • Give the high, low and movements of equipment maintenance system, provided it receives documentation supporting the movement
  • Register inside of Maintenance System all transferences, returned (by damage or guarantee) that has been reported by the custodians
  • Maintain Identified, Order and on hand 100% of the documents or formats relate to the corrective-preventive maintenance of each equipment and always available when they are required for audits
  • Request deviations or corrective actions to the custodians when a Work Order has not been completed in a timely manner
Qualifications for maintenance administrator
  • Excellent skills in organization and strict on time management
  • Navy Maintenance
  • Conduct periodic audits to verify the equipment inventory, the status and location, taking active numbers randomly and verifying that the information contained in entire label
  • Administration and Control of the preventive-corrective maintenance, calibration, repairs and expenses of each of the equipment
  • Execute activities and responsibilities in accordance with Quality Management Systems, know the policies and documents (visual aids, instructions, procedures, ) for your work space
  • Ensure the correct understanding through the implementation of periodic reviews about maintenance procedure on each of the people who are part of the maintenance group, engineers or custodians responsible for the equipment installed on both floors
2

Maintenance Administrator Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of maintenance administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for maintenance administrator
  • Create new vehicle information files that include vehicle specifications, lease schedules, and repair orders
  • Arrange travel for the director and staff
  • Performing duties such as MAXIMO data entry and report generation as identified by Regional technical/supervisory staff, Operations and Maintenance Services (O&MS), and the MAXIMO Support team
  • Acting as Regional, front-line, MAXIMO technical support
  • Providing training for new users and update training for present users
  • Providing support to PLM and Operation groups for incorporation of their duties into MAXIMO
  • Providing local support for updating of material transfers
  • Facilitating communications between OM&S and field staff
  • Preparing Regional work order completion reports/KPIs to ensure compliance and assist Coordinators in analyzing these reports for gaps in work processes and additional training requirements
  • Prepare Work Order reports to Regional Maintenance Coordinators and/or Supervisors for scheduling and manpower loading
Qualifications for maintenance administrator
  • Experience in working with ORACLE or DB2 databases
  • Good understanding of the ETL concepts in general
  • Should have good oral and written communication skill both in German and English
  • Ideally experienced in Perl Shell scripting and VB macros
  • To perform this job successfully, an individual must be able to perform each essential job function satisfactorily
  • High School Diploma or GED plus two (2) – three (3) years related experience or training
3

Maintenance Administrator Job Description

Job Description Example
Our innovative and growing company is hiring for a maintenance administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for maintenance administrator
  • Prior to month-end, run report to identify any late Work Orders and provide to Regional Maintenance Coordinators and/or applicable maintenance representatives as directed
  • Provide Maximo support/data entry to Regional Project Managers
  • Ensure all incidents, near misses or hazards are reported and investigated to ensure compliance with the Western Australian Iron Ore incident reporting guidelines
  • Use established systems to recognise and control at risk behaviours and situations
  • Understand the significant HSE risks for which you have principal responsibility and ensure controls are implemented
  • Provide constructive feedback to peers on a regular basis
  • Assist the Central Maintenance Manager in identifying and implementing initiatives that contribute value to the business from a Shutdown and Conveyor Maintenance perspective, ensuring compliance to the Change Management Procedure
  • Arrange appointments, meetings and functions for Central Maintenance management
  • Diary Management for the Manager
  • Coordinate appointments, accesses and arrangements for visitors
Qualifications for maintenance administrator
  • Thorough knowledge of methods, materials, and equipment necessary for landscape maintenance, including sports turf management, pest management, irrigation management, and arboriculture
  • Demonstrated ability to interpret landscape plans and organize complex landscape projects using common horticultural practices
  • Knowledge of methods and procedures necessary in the development, maintenance, and construction of NCAA Division II athletic facilities
  • Understand and ability to interpret the complexities of Collective Bargaining contracts, negotiation, grievance procedures, and associated labor laws/statutes
  • Demonstrated customer service experience requiring a very high level of diplomacy and professionalism establish and maintain cooperative working relationships with clientele such as students, staff, faculty and co-workers
  • Experience working with contractors, vendors and building professionals
4

Maintenance Administrator Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of maintenance administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for maintenance administrator
  • Assist the Executive Assistance to the Head of Central Maintenance as required
  • Coordinate diaries for team meetings and assist with venue bookings
  • Create purchase requisitions and process service entries via 1SAP and GSAP
  • Raise work orders for facilities maintenance as requested in 1SAP and GSAP
  • Conduct adhoc reporting, analysis and develop presentations as required
  • Assist in setting up new employees including network access, additional hardware requests and AMEX applications
  • Ensure the Central Maintenance Administration Office is maintained to a high standard by coordinating any services, repairs and cleaning
  • Managing confidential and sensitive matters with diplomacy
  • Managing communication and information flow, including sorting and processing of incoming mail and inquiries
  • Take meeting minutes where required
Qualifications for maintenance administrator
  • Ability to read and write at a level appropriate for the duties of the position and follow verbal and written instructions
  • Excellent time-management, planning, and organizational skills and ability to multi-task, while attending to detail, and meet the demands of multiple deadlines
  • Maintain high quality/standards of work, leadership, ethics, commitment, and professional responsibility and judgment
  • Ability to work independently with little instruction, take initiative, and utilize creative problem solving.¿ Ability to interpret, communicate and apply policies and procedures
  • Pest Control Advisor's License (CA DPR)
  • Qualified Applicator Certificate (CA DPR)
5

Maintenance Administrator Job Description

Job Description Example
Our company is growing rapidly and is hiring for a maintenance administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for maintenance administrator
  • Updating of Templates, Forms and other documents relevant to Central Maintenance
  • Document controller of controlled documents relevant to Central Maintenance
  • Maintain filing of relevant information including maintaining the Central Maintenance electronic filing system and access rights
  • Ensure the PM schedule is adhered to and a catch back plan is generated if a PM is missed
  • Ensure all equipment data is inputted and kept upto date and manage the introduction of new equipment data input
  • Ensure all data is true and the latest version is up to date
  • Ensure PM sheets are logged and any parts are generated on to order system
  • Monitor both the PM and work request system for compliance
  • Support daily procurement activities through the supply chain
  • Perform various operation tests using compression, vacuum, leak meter and wheel adjusting gauges, brake testing equipment, timing light, tachometer, hydrometer, , to check overall engine performance prescribed tolerances and safety factors
Qualifications for maintenance administrator
  • Experience with SAP software, strongly preferred
  • Arborist Certification (ISA)
  • Post-secondary diploma/certificate, or three years of related experience
  • Effective organizational, communication (verbal, written, presentation) and computer skills
  • Experience with MS-Office, SQL coding and database systems is an asset
  • Knowledge of the MAXIMO program, crude oil pipeline system, its operation and procedures an asset

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