Subcontract Administrator, Senior Job Description
Subcontract administrator, senior
provides procurement support for government projects and apply general knowledge of the Federal Acquisition Regulations and working knowledge of the Federal Procurement process on price analysis, terms and conditions, award documentation and post-award documentation.
Subcontract Administrator, Senior Duties & Responsibilities
To write an effective subcontract administrator, senior job description, begin by listing detailed duties, responsibilities and expectations. We have included subcontract administrator, senior job description templates that you can modify and use.
Sample responsibilities for this position include:
Prepares Request for Proposal form and verifies accuracy and completeness of proposal packages
Receives subcontractors' responses to requests for proposals, determines each subcontractor's ability to meet Company and project requirements, and negotiates the terms and conditions
Prepares subcontract documents and amendments, including identification and inclusion of flowdown requirements from the prime contract
Prepares reports and contractual correspondence for project management and client
Developing, negotiating and administering purchase orders and subcontract agreements and executes other aspects of the acquisition process in development of new business proposals and resultant purchase orders/subcontract agreements of moderate to high dollar value, risk, creativity and complexity
Have some autonomy for the assigned area of responsibility and acts as staff expert for company practices and policies and governing customer acquisition requirements for all procurement acquisition contract activities
Work independently with good problem solving skills, while keeping Customer Group (CG) and corporate procurement management updated on the status of their assigned activities
Act as interface between program managers and other end users for procurement activities
Regularly interacts with customers, management (at all levels) and members of functional management with regard to acquisition requirements and issue resolution
Will be required to analyze proposals for all areas of compliance (cost/schedule/T&C/technical/etc.) and will be involved in supplier negotiations leading to subcontract and purchase order definitizations associated with suppliers and subcontractors of various size and capabilities within the industry
Subcontract Administrator, Senior Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Subcontract Administrator, Senior
List any licenses or certifications required by the position: CPCM, FAA, AMS, FAR, CFCM
Education for Subcontract Administrator, Senior
Typically a job would require a certain level of education.
Employers hiring for the subcontract administrator, senior job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Business/Administration, Business, Administration, Finance, Management, Accounting, Government, MBA, Acquisition
Skills for Subcontract Administrator, Senior
Desired skills for subcontract administrator, senior include:
IDIQ vehicles
GWACs
Federal Acquisition Regulations
GSA schedules
General Service Administration
Indemnification
Demonstrated proficiency in utilizing DMCS
Excellent communication skills
Desired experience for subcontract administrator, senior includes:
Must understand cost/price analysis concepts and tools and be able to implement and complete analysis on moderate to complex supplier proposals and agreement
Position could involve international suppliers/subcontractors
Negotiate terms and conditions to minimize risk of loss and liability, cost-type, incentive-type, contracts compatible with prime contracts
Experience using Deltek Accounting and Procurement Modules (preferred)
8-10 of experience of buying and negotiating experience to become knowledgeable of government procurement regulations, practices and policies
Ability to manage and meet deadlines and schedules
Subcontract Administrator, Senior Examples
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Subcontract Administrator, Senior Job Description
Job Description Example
Our company is growing rapidly and is looking for a subcontract administrator, senior. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for subcontract administrator, senior
- Provide strategic teaming support during capture and proposal activities, develop and implement contract/subcontract management plans for new business acquisition
- Understand and enforce the policies and guidelines regarding the ethical conduct of purchasing activities
- Coordinate and process procurements necessary to support all VSE activities in accordance with the Commercial Purchasing System Manual (CPSM)
- Prepare, as needed, and maintain vendor data base, subcontract files, reports, Track purchase requisitions in Procurement Action Log
- Review subcontractor insurance certificates for compliance with subcontract provisions and maintain, track, and request insurance certificates updates
- Provide guidance and training on procurement policy and procedure
- Collaborate with Procurement management and members of project team to oversee subcontracting/purchasing activities
- Provide input toward the development and implementation of purchasing and subcontract management instructions, policies and procedures
- Provide input for regular project activity reports
- Develop material and product sources
Qualifications for subcontract administrator, senior
- Perform advanced areas of work in the Subcontracts field
- Possess advanced skills to resolve complex problems not covered by existing procedures or practices independently
- Display a high level of critical thinking to bring successful resolution to high-impact, complex and/or cross functional problems
- Bachelors Degree in business-related field required or equivalent years of experience
- Demonstrated capability to take on additional responsibility and increasingly challenging tasks
- Initiative to seek guidance or new tasks as time allows
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Subcontract Administrator, Senior Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of subcontract administrator, senior. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for subcontract administrator, senior
- Review and approve subcontractor/vendor invoices
- Assume lead role in handling commercial aspects of subcontract administration and participate with other team members in regular subcontractor meetings
- Ensure subcontractor compliance in accordance with project guidelines
- Maintain proper files on all subcontracts/purchase orders
- Participate on other projects as assigned
- Develops, negotiates and administers teaming agreements, non-disclosure agreements, sourcing events, and subcontracts of moderate dollar value, risk, and complexity, consistent with customer requirements and corporate
- Develops, negotiates and administers teaming agreements, non-disclosure agreements, sourcing events, and subcontracts of moderate dollar value, risk, and complexity, consistent with customer requirements and corporate policies
- Prepare, analyze, and evaluate proposal packages
- Conduct price and cost analysis, negotiate on price/cost and terms conditions, and providing overall risk assessments/solutions
- Identify and resolve moderate issues and problems on assigned subcontracts and make recommendations to management
Qualifications for subcontract administrator, senior
- Risk subcontracts, ensuring compliance on cost, schedule, legal, and performance aspects
- Analytical ability to insure that terms and conditions and schedule of assigned subcontracts are being adhered to
- Ability to generate and negotiate Statement of Work, Memorandum of Understanding, Master Service Agreements and Service level Agreements
- Understanding of government subcontracting principles—FAR, DFAR, and DOL regulations
- Understanding of procurement principles and concepts, including, but not limited to, solicitation of proposals, proposal analysis, award and administration of subcontracts, and closeout procedures associated with cradle-to-grave procurement responsibilities
- Knowledge and experience with service contract procurement with cost-plus and T&M contract types
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Subcontract Administrator, Senior Job Description
Job Description Example
Our company is growing rapidly and is hiring for a subcontract administrator, senior. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for subcontract administrator, senior
- May determine methods and procedures to be used on non-routine assignments and provide guidance to other personnel
- Represent Procurement in interactions with senior management on a variety of subcontracting matters to solve procedural or process related issues associated with the Program Start Up phase of a new award
- Candidate must be experienced in the preparation and negotiation of nondisclosure agreements and teaming agreements
- Prepares requests for quotes/proposals
- Performs cost or price analyses on procurements/subcontracts of moderate value, risk and complexity
- Responsible for all aspects of subcontract formation and administration
- Evaluates requirements and prepares RFQ/RFP’s including assignation correct prime contract flow-down provisions
- Evaluates subcontractor proposals including analyzing exceptions to terms, performing risk assessments and cost or price analysis as necessary
- Develops negotiation strategy and negotiates and awards subcontracts
- Produces and maintains all subcontract records
Qualifications for subcontract administrator, senior
- Award subcontracts administration in the civil market, including teaming strategy, proposal reviews, and negotiations in a dynamic business environment and work as part of a team while being flexible to provide surge support on other accounts
- Ability to create cost and price analysis justifications to support subcontract awards
- Ability to provide market research to support source selection of subcontract awards
- Ability to adapt to and be a positive agent for change
- Organizational and workflow skills and required
- Accredited four (4) year degree or global equivalent in applicable field of study and five (5) years of work-related experience or a combination of education and directly related experience equal to nine (9) years if non-degreed
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Subcontract Administrator, Senior Job Description
Job Description Example
Our growing company is hiring for a subcontract administrator, senior. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for subcontract administrator, senior
- Monitors performance of subcontractors, negotiates changes and performs closeout on subcontracts in accordance with company procedures
- Prepares and negotiates other agreements when requested
- Assists in updating department policies and procedures and contractual documents, including research of current regulations and laws
- Performs close-out activities
- Preparation of standard project subcontract documents including formal solicitations, subcontracts for major systems and Process equipment, and major services
- Pre-qualification of subcontractors and suppliers
- Support the MOX Services Process Equipment Subcontract Manager in conducting out-reach programs to advise subcontractors, small businesses, small disadvantaged businesses, and women-owned small businesses of the opportunities available through the MOX Project
- Work independently with good problem solving skills, while keeping Business Unit (BU) procurement management updated on the status of their assigned activities
- Member of the proposal process involving Request for Proposal
- Will be required to analyze proposals for all areas of compliance (cost/schedule/T&C/technical/etc.) and will lead supplier negotiations leading to subcontract definitization
Qualifications for subcontract administrator, senior
- Intermediate computer and software skills to include the use of word processing and email the intermediate use of spreadsheets and electronic presentations
- FAR expertise
- Ability to work with a variety of procurement actions within a prescribed dollar threshold
- Trustworthy and confidential—able to maintain highly confidential information
- Bachelor's Degree in Business Administration or a related field and 8 years of experience in subcontracting and related functions with particular emphasis on negotiation and contract administration
- Previous experience using Cost Point Deltek is a plus
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Subcontract Administrator, Senior Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of subcontract administrator, senior. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for subcontract administrator, senior
- Formation, bidding, evaluation, award, administration and closeout of assigned subcontracts maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties
- Develop bid tabulations, bidder recommendation, and approves selection of subcontractors within delegated approval authority
- Prepare negotiating plans and conduct negotiations as required during the evaluation, award and administration phase
- Execute commitments within delegated execution signing authority
- Coordinate with designated staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration and other major matters
- Maintain relationships with bidders and contractor personnel in order to resolve specific project problems, to be aware of current market conditions, and to inform bidders and subcontractors, when necessary, of the overall project requirements
- Maintain contact with corporate groups, functional departments and global business unit contracts personnel
- Maintain contacts with client personnel as authorized and/or directed
- Administer complex contract changes by negotiating with subcontractor personnel and obtaining settlement
- Administer information programs to ensure mutual understanding of subcontract terms and conditions
Qualifications for subcontract administrator, senior
- Good software skills (Word, Excel, ) Familiar with performance based Statement of Work
- Ability to think critically to solve unique subcontracting strategy development t and handle multiple high visibility critical tasks simultaneously
- Ability to interact professionally with program staff, senior management and Government customers
- In addition to the education requirements, a minimum of five (5) years of experience in contracts/subcontracts administration in a Government services company
- Possess skills drafting cost/price analysis and adherence to compliance in a Government services contract environment
- Ability to quickly understand and apply new information quickly