Senior Payroll Administrator Job Description
Senior payroll administrator
provides guidance and assistance to operations and management staff on payroll practices in line with Company policies and federal/state law.
Senior Payroll Administrator Duties & Responsibilities
To write an effective senior payroll administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included senior payroll administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Prepare, process, calculate and audit multi-state payroll according to procedures, ensuring accuracy and timeliness of payroll checks
Interpret garnishments, child support orders, and state and federal tax levies and enter into Oracle Payroll as described on the legal document
Understands and adheres to federal and state employment and wage and hour laws current human resources practices
Promptly execute all post-processing audits to validate payroll accuracy and promptly make any necessary adjustments so that employees and other key stakeholders have an error-free payroll experience
Analyzing pre- and post-payroll audit reports to identify and correct payroll errors
Provide assistance to Head of Payroll & Payroll team members
Perform gross-to-net payroll calculation and the release and distribution of payroll checks
Process all payroll related paperwork
Prepare payroll estimates, journal entries and quarterly statements for the Accounting Department
Record-keeping Compliance including filing/archiving/storage of Payroll records
Senior Payroll Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Senior Payroll Administrator
List any licenses or certifications required by the position: CPP, FPC, CCP, IPASS, W-4
Education for Senior Payroll Administrator
Typically a job would require a certain level of education.
Employers hiring for the senior payroll administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Business, Education, Associates, Business/Administration, Business/Management, Human Resources, Administration, High School Education
Skills for Senior Payroll Administrator
Desired skills for senior payroll administrator include:
Excel
State
Federal
Local
ASPP and SHPP
Microsoft Excel
Payroll
Payroll processes
SAP
SPP
Desired experience for senior payroll administrator includes:
Bachelor's Degree in Business Management or equivalent in education and experience
Respond timely and accurately to all garnishments, loan verifications, subpoenas and unemployment claims
Timesheet process administration, and accurate reporting of vacation/sick hour balances
Provide backup support as necessary to HR Generalist on HR daily functions in the areas of Staffing, Benefits, Employee Services, report generation, and records management
Knowledge of Microsoft Office and ADP
Interface with employees regarding payroll related questions and issues as needed
Senior Payroll Administrator Examples
1
Senior Payroll Administrator Job Description
Job Description Example
Our company is hiring for a senior payroll administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for senior payroll administrator
- Routes payroll files for internal approval and final submittal for each pay cycle
- Ensures the integrity of the payroll data including data related to new hires, terminations, transfers, special payments, and rate changes
- Creates and updates annual payroll calendar and time entry cut-off schedule
- To support a results-focused team by ensuring transactional activity new starters, leavers, contract changes, payroll processing and HR administration associated with recruitment, are delivered within KPI
- Audit HR payroll related transaction input for accuracy and completeness
- Services various HR Generalist groups with on demand payments, payroll data/analysis
- Process all aspects of Payroll with a focus on resolving complex or ad hoc cases and special projects
- May use appropriate software packages to compute withholdings and deductions where multi-state tax laws are involved payments on sales draws and commissions
- Analyze employee pay data information prior to confirming weekly and semi payroll
- Perform audits to verify reported payroll hours
Qualifications for senior payroll administrator
- Assists in the processing of garnishments, overpayments, vacation payouts, and other special payments employment and unemployment verifications
- Ensures new hire, pay change, special payment, and termination data is accurate, complete, and submitted timely for each pay cycle
- Assists with changes for direct deposit, tax withholding allowances, address
- Creates and maintains process documentation of workflow and business processes
- Calculate variable amounts due to bonus, holiday pay, overtime
- Dealing with employee/ client queries and various administrative duties
2
Senior Payroll Administrator Job Description
Job Description Example
Our company is looking for a senior payroll administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for senior payroll administrator
- Assists Accounting with payroll requests and reports
- Responds in a timely manner to employee and manager questions regarding payroll
- Analyzing and resolving data discrepancies between the HRIS and payroll database systems
- Ensure the accurate and timely payroll processing in Workday for approximately 300+ US employees, which includes both salaried and hourly (timesheets)
- Ensure accurate and timely payroll processing in ADP Streamline for approximately 25+ Australia employees
- Assist employees to resolve issues relating to Workday and other payroll inquiries in a timely manner
- Familiar with incorporating income and tax impact of equity transactions within payroll
- Being a point of contact and providing support for the My Time system and bespoke payroll systems
- Administrative assistance in any payroll related issue as and when required
- Generate special “off-cycle” payroll runs for bonus and stock options
Qualifications for senior payroll administrator
- Excellent verbal and written communication skills in order to deal with customers using tact and diplomacy, with their own work colleagues in order to motivate and maintain good morale
- Process high volume of court-ordered wage garnishments and tax levies
- Processes employee file maintenance transactions such as general deductions, W-4 changes, direct deposit setup
- Audit the Kronos and STAT Timekeeping systems for exceptions such as excessive overtime, appropriate attendance coding, regulatory and union compliance, company policy
- Process test payrolls, and analyze results
- Spanish read/write abilities are a plus
3
Senior Payroll Administrator Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of senior payroll administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for senior payroll administrator
- To deputise for the Payroll Process Team Leader
- Assisting in development of Payroll Administrators
- Kronos maintenance of SEC personnel
- Respond to Team Member and property inquiries regarding research questions and adjustment requests
- Understanding of team paid time off plans
- Make decisions regarding work routine
- Perform functions to transmit bank files for Pos-Pay and direct deposit for all properties
- Monitor and process all Gross Up requests as submitted by properties
- Provide semi-monthly reporting support for ad-hoc requests
- Ensuring compliance to National Minimum Wage legislation
Qualifications for senior payroll administrator
- Minimum of 3+ years’ payroll processing experience required
- Acts as liaison to local tax authorities, statutory official and banks
- May create, maintain and terminate employee related information in SAP HR or other relevant
- Previous work experience within Payroll activities
- Ability to use keyboard and use 10-key calculator by touch with good balancing skills
- Ability to research and solve problems related to payroll
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Senior Payroll Administrator Job Description
Job Description Example
Our company is looking to fill the role of senior payroll administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for senior payroll administrator
- Responsible to administer multi state payroll tax data on payroll processing system
- Responsible for setting up and administration of state and local tax jurisdictions
- Work with SAP support for SAP build activity to accommodate new clients in agreed time-scales
- Update and maintain payroll records by reviewing and approving changes
- Ensuring that biweekly payroll is processed accurately and timely
- Develop and maintain audit tools to be used by the Payroll Administrators for tax set up
- Generate and evaluate routine reports throughout the payroll process to identify and resolve exceptions
- Research and resolve questions from employees/managers, relative to the processing of payroll information, such as vacation/personal time, direct deposit, pay cards, retroactive pay calculations, tax questions, pay errors
- Provide training and support to other members of the Payroll team as required
- Day to day relationship management of 3rd party clients in regards to payroll delivery and development
Qualifications for senior payroll administrator
- Minimum of two (2) years of Workday Payroll and Time Tracking systems experience
- Four-year college degree, with an emphasis in Business Administration or Accounting is preferred
- Minimum of five (5) years of directly related payroll experience
- Ability to perform basic math functions and employ accurate use of detail with minimal errors
- KPI reporting to Executive team
- Oversee recovery of overpayments
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Senior Payroll Administrator Job Description
Job Description Example
Our growing company is looking for a senior payroll administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for senior payroll administrator
- Prepare wires and fund Payroll, H.S.A, Taxes and 401k
- To complete timely and accurate payroll they will be expected to maintain related records, file tax reports and voluntary deduction reports, process involuntary deductions such as levies and garnishments, prepare accounting transactions and documents, and update procedures and prepare special reports for management
- The candidate will work closely with the Payroll Manager, and may be asked to complete other tasks on different clients, in order to support the team
- Ability to set up state taxes reporting for clients
- The payroll supervisor will be reviewing their peers work with accuracy and in a timely matter
- Supervise a team of Payroll Administrators and to ensure the delivery of high quality services levels to our clients
- Assists with the development of simple to complex HR reports using data from multiple HR data sources
- Helps ensure data integrity by monitoring the data for accuracy, consistency, and validity
- Performs data audits
- Researches and resolves questions and escalated problems from current and former employees
Qualifications for senior payroll administrator
- Provide data and administrative support as needed to support workflow with other HR functional areas
- Support HR and other departmental initiatives as appropriate
- Stay abreast of market trends and best practices
- Provide analysis and solutions to resolve issues in related Human Resources areas
- Performs routine audits of all HR data, ensuring accuracy and integrity in all data targeted for both internal and external sources
- Must have the demonstrated ability to effectively handle a large volume of work