Senior Payroll Manager Job Description

Senior Payroll Manager Job Description

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Senior payroll manager provides mission critical statutory guidance and support for highly complex requirements for payroll, payroll tax and payroll tax reporting.

Senior Payroll Manager Duties & Responsibilities

To write an effective senior payroll manager job description, begin by listing detailed duties, responsibilities and expectations. We have included senior payroll manager job description templates that you can modify and use.

Sample responsibilities for this position include:

Partner with Human Resources in working with a new HRIS, Ultipro, managing the full life-cycle implementation of the payroll, time and attendance systems and to ensure employee records are current and accurate
Certify systems are established to optimize workflow, meet the needs of the payroll rules as dictated by internal policies and collective bargaining agreement, maximize technical efficiencies, and secure data
Critically review and analyze current practices and identify process improvements leading to best-practice operations
Enforce established payroll related policies and regulations
Automate all aspects of payroll including timesheets, report generation, error and exception reports, payment remittances for various benefits, and general ledger integration
Create and implement training for organization-wide staff on use of new system
Coordinate and manage entire payroll function
Communicate actively with department heads, HR and Finance to ensure proper compliance with internal and external policies and coding from a budgetary perspective
Lead and mentor the payroll staff
Manage regular preparation of relevant reports, including weekly, monthly, quarterly and year-end reports periodic reports of earnings, taxes, and deductions

Senior Payroll Manager Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Senior Payroll Manager

List any licenses or certifications required by the position: CPP, CPA, CP, SHRM, PHR, PMI, APA, SPHR, CEBS, CIPP

Education for Senior Payroll Manager

Typically a job would require a certain level of education.

Employers hiring for the senior payroll manager job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Accounting, Business, Finance, Education, MBA, Business/Administration, Human Resources, Graduate, Management, Human Resources Management

Skills for Senior Payroll Manager

Desired skills for senior payroll manager include:

Income tax
Jira and SQL
Payroll elements
Pension
Social security
Statutory leaves
Federal and state payroll requirements
HR policies and Employment Legislation
Federal
How payroll transactions affect the GL

Desired experience for senior payroll manager includes:

Strong understanding of HR processes and data analytical and problem solving skills
Pharmaceutical industry experience a strong plus
Experience with UltiPro a plus
Desire to provide outstanding and ‘above and beyond’ customer service
Ability to manage multiple projects with overlapping deadlines and utilize resources appropriately
Bachelor’s degree in Accounting or Finance with CPP preferred

Senior Payroll Manager Examples

1

Senior Payroll Manager Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of senior payroll manager. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for senior payroll manager
  • Evaluate business processes on a regular basis
  • Be a key strategic business partner to our Talent (HR) and Legal teams as we think through complexities of international hiring
  • Develop and lead a team that is customer service centric to our employees and business partners
  • Partner with Accounting and AP to streamline foreign vendor billing (like benefits and pensions) and payment processes
  • Demonstrate technical expertise on the automated systems and processes in designated areas of responsibility
  • Prepare periodic metrics reports regarding issues such as department efficiency and volumes
  • Train, supervise and evaluate the performance of assigned personnel
  • Plan, organize, coordinate and oversee payroll processing for all U.S. and Canada employees
  • Manage the governance, functional, and operational aspects and processes associated with an integrated payroll system
  • Lead and facilitate the integration of the payroll system ensuring it meets business requirements help to expeditiously resolve system issues
Qualifications for senior payroll manager
  • Travel to international locations as required
  • 10+ years of experience leading a multinational payroll team
  • Deep knowledge of international statutory taxes, benefits and other withholdings and the pre/post tax treatment
  • Industry leader and expert on Global Payroll Best Practices
  • Must have knowledge of all aspects in payroll, including equity based compensation and employee share purchase plans
  • Proficient with Microsoft Office Suite and employee related software (preferable Workday and Kronos)
2

Senior Payroll Manager Job Description

Job Description Example
Our company is looking to fill the role of senior payroll manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for senior payroll manager
  • Project manage the European Programme guiding the Payroll team in the planning and implementation of new European payroll solutions including defining and managing the testing of new interfaces from HR, multiple Time and Attendance systems and other sources including third parties
  • Global teams – Collaborate with HR and IT in understanding enterprise initiatives and providing guidance and expertise in design of service center tools and process efficiency
  • US/PR – Work with the US cross functional payroll team to support integration strategies, define best practices
  • Strategy and Roadmap – Work closely with the Payroll Solution Architecture team to partner on strategic opportunities and enabling technologies
  • Partner with Accounting and Treasury to verify that all payroll payments are properly recorded in the General Ledger, that all payroll-related accounts are reconciled properly, and that all payments are reflected accurately on each employee’s record
  • Seen as a subject matter expert on all labor and workload-related issues
  • Negotiates Service Level Agreements (SLAs) with internal and external stakeholders, establishes customer and service-center performance requirements
  • Responsible for payroll staff training, development and education
  • Monitors and reports Regional process performance against KPIs
  • Oversees Global/Regional Payroll Vendor Management
Qualifications for senior payroll manager
  • Active membership and/or professional designation from an established payroll certification organization (e.g., APA, CPA, IPP)
  • Experience with ADP and SAP payroll system
  • Must be process driven and detail oriented with strong interpersonal skills
  • Works with the Payroll Executive Director and Operations Director in coordination of departmental efforts, objectives and strategic goals
  • At least 15 years payroll and accounting experience, including 7 or more years of financial management experience
  • Extensive experience with system design and implementation
3

Senior Payroll Manager Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of senior payroll manager. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for senior payroll manager
  • Manage all facets of the business, from forecasting, reforecasting, defining campaign strategy and working with sales channels to get campaigns executed
  • Partner with Analytics Manager who supports Desktop Payroll to run various analyses and determine what type of reports to run to provide insights into what’s going on with the business
  • Manage and ensure the weekly and biweekly disbursement of multi-state payroll of 150k+ employees for multiple FEINs across all 50 states
  • Ensure the proper controls and procedures are in place, documented and followed working with internal audit in testing the effectiveness of the controls
  • Lead the integration of any newly acquired companies into the payroll system
  • Serves as the product visionary driving a vision and strategy for the product that delights customers and creates buy-in for the product vision
  • Embrace deep customer empathy by focusing on getting deep customer insights to understand the true “why” regarding customer behavior and to translate those insights into strong business results
  • Define creative, high quality, simple product roadmaps based on strategy and vision
  • Develop detailed, crisp business requirements and user stories that can be used to create product specifications for each product and application
  • Own and execute on features end-to-end in terms of requirement, definition, quality and metrics
Qualifications for senior payroll manager
  • 7 – 10 years multi-state payroll processing for a large employer with a minimum of 10,000 employees required
  • Strong knowledge of wage and hour laws and multi state taxation required
  • Strong MS Excel spreadsheet knowledge required
  • Ceridian/DayForce experience a plus
  • Strong knowledge of payroll systems
  • A Bachelor’s Degree in accounting, business, or a related field or equivalent payroll work experience is required
4

Senior Payroll Manager Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of senior payroll manager. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for senior payroll manager
  • Communicates and influences effectively and appropriately across the organization
  • Uses rapid hypothesis-driven testing and data analytics to inform judgment and prioritize investments
  • Lead payroll team and activities to deliver efficient processes & controls resulting in timely and accurate payrolls, tax processing, general ledgers and financial reports to customers and agencies
  • Ensure that appropriate oversight and controls are in place for all processes & outputs to meet external, internal and other compliance standards & regulation
  • Implement and manage an effective support model and service level agreements with external & internal customers to deliver a high quality service to our businesses
  • Establish departmental measurements that support and track progress towards strategic and operational goals
  • Lead process improvement events and activities to ensure policy & processes are harmonized, automated and efficiently being executed on a regular basis
  • Partner with customers, vendors and other technical expertise to ensure payroll systems and solutions meet the company’s needs and strategic goals
  • Act as project manager for various strategic initiatives to continually improve, harmonize and centralize payroll setup and activities
  • Oversee the operations of the payroll function in EMEA, APAC
Qualifications for senior payroll manager
  • Fundamental Payroll Certification (FPC) or the Certified Payroll Professional (CPP) designation preferred
  • Minimum 10 years of experience in product management/marketing
  • Prior marketing experience with payroll, payments or financial services software highly desired
  • Strategic thinker that once given project background and objectives, can operate independently and efficiently, with limited supervision
  • Highly strategic with ability to give direction to sales channels including IPD (In-Product Discover messaging), Telesales, web and retail
  • Highly Analytical – comfortable with forecasting, and analyzing business performance, and reforecasting based on trends
5

Senior Payroll Manager Job Description

Job Description Example
Our company is hiring for a senior payroll manager. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for senior payroll manager
  • Review and approve the weekly, bi-weekly, Canada, Mexico and US multi-state payroll for salaried and hourly, full time and part time employees ensuring the accuracy of data entry, and ensuring multi states/Provinces compliance
  • Managing payroll staff
  • Year-end process, year-end filing and issuance of year-end forms to employees and authorities
  • Partnering with HR, accounting, tax, legal and various other functional areas, to provide data and reports as needed and to ensure responsive resolution of employee payroll issues/inquiries
  • Leading payroll integration efforts and supporting the on boarding of additional employees joining the company through acquisitions
  • Leading payroll activities for expansion into new international locations
  • Supporting various initiatives related to payroll including mergers and acquisitions, international expansion, process improvements, financial and regulatory audits
  • Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, )Contributes to team effort by accomplishing related results as needed
  • Develops and maintains effective working partnerships with Human resource management
  • Provide management level analysis and review required for financial and management reporting
Qualifications for senior payroll manager
  • Expert knowledge of multi-state payroll, payroll tax rules and regulations in the U.S
  • Knowledge of Workday HCM/Payroll would be desired
  • Intermediate to advanced knowledge of Excel and/or other systems related acumen
  • Proven expertise leading cross-functional teams that together launch on-time and on-budget
  • Demonstrated experience with enterprise HCM/Payroll applications
  • Significant progressively responsible experience in a similar role within a fast paced environment

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