Payroll Administrator Job Description

Payroll Administrator Job Description

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Payroll administrator provides payroll subject matter expertise and share best practices to improve current-state payroll operations.

Payroll Administrator Duties & Responsibilities

To write an effective payroll administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included payroll administrator job description templates that you can modify and use.

Sample responsibilities for this position include:

Oversee and review all federal and state payroll tax reports, including quarterly and year-end returns in conjunction with third party payroll vendor
Process payroll manual checks for outstanding payroll checks, payroll advances, lost/stolen checks, late time sheets
Process payroll and review payroll register for accuracy
Maintain and ensure the accuracy and organization of payroll records by maintaining Ultipro payroll database with updates in status changes, tax withholdings, benefit deductions, electronic and paper records in accordance with company policies
Maintain a detailed annual payroll calendar of key payroll related tasks and due dates for planning purposes
Ensure compliance with all applicable State and Federal wage and fair laws
Handle federal and state agency audits and maintains close vendor relationships with regulatory agencies
Process multi-state bi-weekly payroll
Verify all payroll changes, updates, and overtime into the payroll software system, ensuring the accuracy of the information entered
Prepare and process monthly payroll for 500+ employees and 75 partners over 3 payrolls in the UK using ADP Freedom

Payroll Administrator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Payroll Administrator

List any licenses or certifications required by the position: CPP, FPC, PCP, FCP, NI, US, ADP, CCP, SHRM, APA

Education for Payroll Administrator

Typically a job would require a certain level of education.

Employers hiring for the payroll administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Education, Finance, Associates, Business, Human Resources, Business/Administration, Technical, Administration, Communication

Skills for Payroll Administrator

Desired skills for payroll administrator include:

Excel
Federal
Microsoft Excel
State
Word
SAP
Payroll best practices
Payroll
Basic accounting principles and solid financial acumen
ADP

Desired experience for payroll administrator includes:

Process new hires and final pays
Track exempt employee vacation and sick time
Complete verbal and written employment verifications
Track, communicate, and process uncashed (stale) payroll checks
Identify and resolve day to day issues in compliance with Federal and Provincial legislation, company policy/procedures as required (utilizing problem solving and probing skills)
Continually improve existing processes and/or procedures to meet the changing needs of data processing

Payroll Administrator Examples

1

Payroll Administrator Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of payroll administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for payroll administrator
  • Prepare payroll data for input to SAP
  • Assist in activities related to payroll provider and related software upgrades
  • Ensure timely and accurate preparation of payroll using Ultipro
  • Work closely with Finance to ensure that payroll actions and records confirm with accounting policies and procedures
  • Interpret company policies and government regulations in connection with payroll activities
  • Develop, implement, and refine payroll procedures, policies and work rules
  • Interface with the outside payroll service provider and the Accounting Manager in preparation of monthly, quarterly and year-end adjustments
  • Direct compilation and preparation of all payroll data using all available resources, including Ultipro reporting
  • Responsible for coordinator and/or Installing regular updates payroll and timekeeping software
  • Work closely with the Payroll Manager
Qualifications for payroll administrator
  • Experience in HR administration preferred
  • Work with the Controller to ensure all Finance employee goals are established, monitored and followed up with on an ongoing basis in accordance with Company policy
  • Coordinate and process any extra ordinary payrolls including annual merit increases and bonus payments
  • Coordinate the preparation, review and distribution of annual W-2 forms
  • Maintain SOP’s and provide user/manager training and education as needed
  • Process stop payment, reversal and update on line banking
2

Payroll Administrator Job Description

Job Description Example
Our growing company is looking to fill the role of payroll administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for payroll administrator
  • Internal reporting for payroll approval
  • Manage starters/leaver/changes in payroll
  • Administer pension scheme in payroll system and raise payments
  • Input new hires into payroll system
  • Process all employee payroll changes
  • Input payroll hours for hourly and salaried employees
  • Provide support to the stores/ Shop in Shops regarding all payroll related questions
  • Collation and review of all adjustments to payroll for processing through the monthly payrolls
  • Ad-Hoc data entry to ADP Freedom
  • Submission of data on a timely basis to multi country third party Payroll providers
Qualifications for payroll administrator
  • The ability to excel in a dynamic environment and interact with all levels of the organization
  • Collecting and processing time sheets
  • Setting up new hires and processing terminations
  • Maintaining payments, records and files for all employees, including union and non-union labor
  • Preparing tax reports and reconciliations
  • Distributing and processing W-2s
3

Payroll Administrator Job Description

Job Description Example
Our growing company is hiring for a payroll administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for payroll administrator
  • Coordinate and lead quarterly audits reconciling time keeping system (Interflex) and payroll systems (SAP Globalview) •Collaborate with various departmental partners in the continuous process and system improvements including SAP configurations, updates, and modifications
  • Delivery of Payroll reports to the business and third parties
  • Process all employee payroll changes (status changes, direct deposits, W4,I-9)
  • Processing the payroll on a bi-weekly and semi-monthly basis for approximately 500 employees (salary and hourly)
  • Acting as the point of contact for payroll issues and questions
  • Preparing and distributing certified payroll reports
  • Coordinate bi-weekly entries to record time off accrual liability, relocation, payroll expense, taxes and deductions
  • As an active member of the HR Operations team the HR Operations Support Officer will aim to resolve all queries first time, but will escalate to specialist teams (payroll and advisory) when necessary
  • Monitor, maintain and process payroll for hourly employees including pay increases, adjustments
  • Providing Time & Attendances, presence, absences (sickness, maternity) for each employee to the external payroll agency
Qualifications for payroll administrator
  • Experience using a payroll package
  • Excellent communication skills with the ability to confidently liaise with employees, managers and senior members of staff
  • Previous experience in Payroll with a good attitude and drive to learn
  • Deal with pay & reward queries at all levels
  • Processing salary review and bonus proposals on an annual basis
  • Constantly review processes and procedures to maintain an effective service
4

Payroll Administrator Job Description

Job Description Example
Our company is looking for a payroll administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for payroll administrator
  • Instruct and guide other employees across the University in relation to payroll administrative procedures and policies
  • Responsible for the coordination efforts between payroll, human resources, finance and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, overtime, leave balances, head count, bonus calculations
  • Handle the administration of the timekeeping system including employee profile maintenance, payroll rule configurations to support adherence to FLSA
  • Prepare, process and ensure the accuracy of all year end payroll requirements
  • Review and update payroll profiles for employee changes, new hires, and terminations
  • Efficiently and accurately coordinate the full-cycle payroll processing administration of 6 pay areas (including biweekly, monthly, and semi-monthly) starting with timesheet submission through funding preparation
  • Working with both internal and external auditors to ensure compliance in all areas, including SOX
  • Working with HR and HRIS to ensure accuracy of employee data
  • Maintain employee files (electronic and paper)
  • Process all benefits enrollment forms and terminations, including Medical, Dental and 401K
Qualifications for payroll administrator
  • Over 3 years payroll experience
  • Strong PAYE legislative knowledge
  • 3 – 5 years’ experience working in a corporate retail environment
  • Provide outstanding customer service to our internal customers - the employees
  • Work closely with Area HR to resolve employees' pay issues
  • Work directly with Accounting Department regarding bank reconciliation and journal entries
5

Payroll Administrator Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of payroll administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for payroll administrator
  • Assist the Senior Payroll Manager to help run and submit monthly payroll for employees
  • Process post payroll reporting and remittance of payroll liabilities for the 401k Plan and loan deductions, Flexible Spending Account deductions, ESPP, and other miscellaneous reports
  • Bi weekly payroll processing for 300+ employees using Paylocity
  • Payroll analysis, auditing and reporting
  • Deal with adjustments, corrections, and payroll issues on a timely basis
  • Support operations in the preparation and running of the Payroll
  • Produce relevant payroll forms
  • Keep up to date with all payroll legislation
  • Manage payroll service providers
  • Transact manual payroll disbursements, including termination checks
Qualifications for payroll administrator
  • Two to five years payroll experience in a medium sized corporation
  • Processing all incoming payroll new starters, leavers, absence, statutory leave and pay, tax codes & NI category changes
  • Processing weekly and monthly variable pay instructions from sites bonuses, shift allowances, overtime
  • Experience servicing multiple sites (multiple states) and comprehensive knowledge of payroll practices and related governmental regulations
  • Utilising systems resourcelink
  • Provide end-to-end transactional HR service for all employee related changes, including changes relating to terms and conditions and pay

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