Payroll Operations Job Description
Payroll operations
provides direction for mergers and divestures internally to Payroll team and ADP for coordination of payroll, taxes, and garnishments.
Payroll Operations Duties & Responsibilities
To write an effective payroll operations job description, begin by listing detailed duties, responsibilities and expectations. We have included payroll operations job description templates that you can modify and use.
Sample responsibilities for this position include:
Manage 5 small outsourced payrolls in Canada, Mexico, Brazil, Chile and Colombia
Effectively manage the Payroll Vendor to deliver services in accordance with the contract and the Service Level Agreement
Manage payroll processing and reporting for 50+ expatriates, including payroll for shadow employees
Partner with the Compensation Accounting team to ensure all payroll activity has been reconciled, and the general ledger accounts which the Operations team is responsible for, are up to date and accurate
Manage quarterly and year-end tax process including tax adjustments, W-2 signoffs, W-2c issuance
Collaborate with Americas Regional head and Global Head of Payroll to oversee all internal and external Payroll audits, including employment tax audits and internal audits
Responsible for maintaining Sarbanes-Oxley Controls and overseeing SOX testing
Responsible for establishing controls to ensure payroll is delivered timely, accurately and efficiently, including auditing of HR Oracle indicative data against ADP data
Liaise with ADP and oversee processing of all third party vendor interfaces
Work on projects as they arise, such as acquisitions, divestitures, new office openings, tax law changes
Payroll Operations Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Payroll Operations
List any licenses or certifications required by the position: CPP, FPC, SHRM, CPO, HR, IHRIM, PMI, YMCA, PND, CP
Education for Payroll Operations
Typically a job would require a certain level of education.
Employers hiring for the payroll operations job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Accounting, Business, Finance, Business/Administration, Education, Human Resources, Economics, MBA, Associates, Management
Skills for Payroll Operations
Desired skills for payroll operations include:
Specifically Excel
Microsoft Office Products
PRO Unlimited business design and product offerings
Workday
Federal and State payroll policies
Overtime and termination regulations for NA America payrolls
Word and PowerPoint
ADP Globalview and ADP eTime
Payroll and its applications and the Payroll industry
Word
Desired experience for payroll operations includes:
Determine payroll service needs and effectively manage project changes
Effectively and professionally deal with all levels of management and personnel, answering payroll related questions and troubleshooting issues
Ensure all applicable federal, state and local taxes, garnishments, employee benefit contributions, union dues are properly withheld
Demonstrated ability to proactively identify, analyze and initiate value added solutions
Flexibility with regard to schedule and work assignments
Provide answers to attorneys, courts and employees as designated by order request and/or state guidelines
Payroll Operations Examples
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Payroll Operations Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of payroll operations. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for payroll operations
- Complete requests for information from business partners such as Risk Management, Human Resources, Employee Relations, ensuring confidentiality and proper authorization
- Complete projects as assigned by leadership
- Interpreting and processing data for the North America payroll operations (i.e., processing new hires, start dates)
- Be responsible for streamlining and improving current procedures and will liaise with the outsourcing payroll, Finance, HR, IT and any other relevant parties where necessary
- Additional duties as negotiated with the CFO and Head of Finance
- Review ADP iReports site daily to retrieve new payroll batch reports and save them to a corporate shared drive
- Validate account level changes such as payment frequency, account numbers and rates
- Ensures Pega GL attestations and Standards of Documentation reporting are completed as per policy requirements for Payroll Services GL accounts
- Monitors the reconciliation and controls over HRSC (Human Resources Service Centre) Internal Bank Accounts
- Manage and lead the payroll processing team, including training, coaching and motivating team members
Qualifications for payroll operations
- Certified Equity Professional (CEP) and Certified Payroll Professional (CPP)
- High comfort level with ambiguity and changing priorities
- Able to easily learn new applications interpret and analyze payroll data
- Candidate must possess at least a Bachelor's/College Degree , Post Graduate Diploma / Master's Degree, Business Studies/Administration/Management or equivalent
- Analytical thinking (sourcing information
- 10 years experience managing a payroll department with both US and outside US experience required
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Payroll Operations Job Description
Job Description Example
Our innovative and growing company is looking for a payroll operations. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for payroll operations
- Oversee compliance with internal controls
- Build a culture of continuous improvement and collaboration within the NA Payroll team
- Time & attendance system configuration
- Payroll cycle administration
- Batch reconciliations
- External paydata input
- Manual check production (final pays )
- Employee transfers
- Masterfile updates
- Pre-processing reporting
Qualifications for payroll operations
- Good planning and organizing skills with high attention to detail
- Outstanding orientation on customer
- Communications skills and focus on details
- SAP knowledge and experience in area of Russian payroll or finance will be an advantage
- Master’s or Bachelor’s degree in Economics or Slavic Philology
- Good knowledge of Slovak language
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Payroll Operations Job Description
Job Description Example
Our company is growing rapidly and is looking for a payroll operations. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for payroll operations
- Oversee routine and ad hoc payroll system processes and feeds
- Assist Manager of Payroll Operations for any new division requests
- Work on issues and error corrections for payroll system
- Support team in investigations related system errors
- Validate payroll system program accuracy by conducting random periodic reviews of system configuration and managing changes or fixes
- Support time-to-payroll team responsibilities as required, including management of unique process needs and related corrective actions Support Garnishment processing
- Review daily SAP Work and Reside State changes
- Ensures accurate and timely processing of payroll transactions
- Responsible for the integrity of employee payroll records
- Ensures specialized processing requirements are met for certain businesses
Qualifications for payroll operations
- Good in English, both written and verbal
- SAP knowledge and experience in area of Slovak payroll or finance will be an advantage
- Responsible for ensuring benefit premiums and savings plan contributions are made within vendor / record keeper timeline requirements
- Ensures accurate and timely monthly reporting of employer paid benefit costs, administration fees and provincial taxes to HR and Finance COEs
- Responsible for User Acceptance Testing of SAP for changes arising from HR projects/initiatives
- Minimum Education - BA/BS degree in Finance, Accounting, Business or Human Resources
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Payroll Operations Job Description
Job Description Example
Our company is growing rapidly and is looking for a payroll operations. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for payroll operations
- Manages escalations and facilitates resolutions using systemic problem solving approach
- Ensures high level of service by reviewing Quality Assurance results and escalations for accuracy and timeliness
- Possesses continuous improvement mindset to evaluate processes and implement solutions to enhance efficiency and effectiveness in work flow
- Provides advice and support to business partners, managers and administrative groups regarding payroll processing, issues, new initiatives & implications
- Responsible for on-line payroll forms including updates to meet policy changes, business demands and/or improvements to make it easier for the managers and other users
- Responsible for annual Canada Savings Bond campaign
- Responsible for a team of 13 direct reports performing different functions
- Fosters a service culture and instills continuous improvement mindset within the team
- Monitors/tracks team’s performance against standards(volumes and processing requests) to ensure timely processing of payroll for all pay cycles
- Ensures team is trained and current on product knowledge, system and procedural changes
Qualifications for payroll operations
- Bachelors degree in Human Resources, Business Administration or Accounting
- 5-7 years of experience with Payroll and HR Operations
- Ensure compliance with all Federal, State, and Local reporting requirements
- Provides ongoing coaching to team to achieve maximum team efficiency and effectiveness and to encourage personal and career development
- Establishes, develops and maintains strong relationships with service partners and other business partners
- Payroll experience – minimum 5 years or equivalent
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Payroll Operations Job Description
Job Description Example
Our company is growing rapidly and is looking for a payroll operations. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for payroll operations
- Ensures proper and timely payments of payroll tax deposits, health and welfare premiums, 401(k) contributions and other recurring or unique payroll related processes
- Ensure appropriate tax treatment for all payroll transactions and employee earnings
- Analyze data for various functions in HR and provide recommendations to HR Management based on findings
- Assist as needed with various shipping, info tracking, RSC tracking
- Ensure record keeping and proper filling of
- Create scorecards including statistics/metrics and project activities
- Lead and manage a team of high performers
- Manage projects in the team - during Tax Year-end business re-organizations including working with Project Management teams to implement new transitions (location or processes)
- Responsible to ensure effective processing for compensation plans under management ensuring timely and accurate payment of compensation to the respective sales forces
- Ensures adherence to operations risk policies as outlined in the procedures, standards and program guidelines and ensures Payroll Processing team is executing expected audit and verification in line with the established guidelines for the MS and FPIRP programs
Qualifications for payroll operations
- Good understanding of federal & provincial government payroll legislation
- Good knowledge of payroll accounting
- Superior Leadership & Collaboration skills
- Excellent Customer Service and Stakeholder skills
- Good Communication and Impact and Influence Skills
- Analytical and Systematic Thinking