HR Administrator Job Description

HR Administrator Job Description

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HR administrator provides general administrative support with regards to meeting/conference call/calendar management, travel arrangements, routine recordkeeping (including filing, copying, faxing, emailing or mailing), and creation of customized reports (using Word, Excel, PowerPoint, or HRIS).

HR Administrator Duties & Responsibilities

To write an effective HR administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included HR administrator job description templates that you can modify and use.

Sample responsibilities for this position include:

Data base management, regular maintenance of process trackers (on MS excel) for various HR processes like recruitment, performance management
Drive the probation process
Recruitment Admin
Providing assistance in the recruitment process
Provide first line support for HR and employee queries
Assist in providing comprehensive administration support to the HR Business Partners
Administer elements of the new hire process including background checks, offer letters, and new hire paperwork
Update and maintain our employee database
Manage and update employee staff discounts
Create, maintain and organize personnel files

HR Administrator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for HR Administrator

List any licenses or certifications required by the position: HR, PHR, SHRM, CPR, CP, SPHR, AED, ITIL, CPP, CIIC

Education for HR Administrator

Typically a job would require a certain level of education.

Employers hiring for the HR administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Human Resources, Business, Education, Business/Administration, Associates, Psychology, Administration, Communication, Management, Human Resource Management

Skills for HR Administrator

Desired skills for HR administrator include:

Excel
Word
PowerPoint
MS Project
Microsoft Office
SAP
Excel and Outlook
MS Office
FLSA
HR systems

Desired experience for HR administrator includes:

Knowledge of Human Resources practices and Company policies strongly preferred
Strong phone presence preferred
Must be efficient, punctual and possess high level of integrity
Must be a team player, have positive working attitude, flexible, professional and dependable
Must be committed to quality service and client satisfaction (customer service oriented)
Must demonstrate initiative

HR Administrator Examples

1

HR Administrator Job Description

Job Description Example
Our growing company is hiring for a HR administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for HR administrator
  • To deliver first line consistent, clear advice and support to line managers and employees for general employment related administration queries
  • To deliver HR services, in line with the HR Customer Service Centre SLAs
  • Recruitment & On Boarding - Responsible for all recruitment coordination
  • Absence Management - Record all absences and medical certificates, on the HR system & file accordingly
  • Additional Responsibilities -Maintenance of the HR shared mailbox, Update & maintain organisational charts, Work with the HR team to ensure all HR objectives are met
  • Fielding external (and internal) calls related to the recruitment campaign
  • Tracking data in relation to recruitment on Core
  • Printing Cvs and application forms
  • Admin management of candidate paperwork
  • Interview schedule design and management
Qualifications for HR administrator
  • Established vocabulary of general HR terminology (recruitment, payroll, benefits)
  • Completing other general HR operational activities, set up of survey data, reporting, rewards and training administration
  • Reference checking
  • Medical assessment scheduling
  • Support Induction coordination and any new hire activities
  • System savy
2

HR Administrator Job Description

Job Description Example
Our growing company is looking for a HR administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HR administrator
  • Provide assistance with the recruitment process
  • Produce employment letters, references and the administration of new starts
  • Compile HR reports on sick leave, head count, annual leave etc
  • Support the Reward and Recognition COE
  • Providing input into continuous improvement of all HR processes and protocols ensuring that established processes are followed
  • Ensuring Service Level Agreements are met where they exist
  • Escalating complex issues as applicable
  • Be the first point of contact for all HR-related queries
  • Letter production and other administration tasks
  • Assisting with collating data required for audit testing and that requested by the wider HR team
Qualifications for HR administrator
  • Must speak fluent Swedish or German
  • At least two years' experience in a similar HR role
  • Third level qualification in HR or similar field
  • Support new employees after commencement of employment
  • Keep HR related administrative procedures updated (legislation)
  • HR operations - Vetting all invoices and coordinating with finance for processing of payments
3

HR Administrator Job Description

Job Description Example
Our company is growing rapidly and is looking for a HR administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for HR administrator
  • Coordinate and/or perform HRIS data management activities, including initiating transactions and running reports for compliance, audit, and metrics purposes, ensure data integrity
  • May perform time and leave administrative duties and input data to financial system
  • Create/maintain personnel and human resources related files
  • Advise managers and employees on documentation requirements and ensure all university and legal requirements are met
  • Support and coordinate employment activities (transactions and documentation)
  • Serve as a resource on human resources issues, effectively communicate and explain human resources processes and procedures
  • Dealing with all new starter details including contract letters
  • Posting adverts for new vacancies
  • Sending out any notifications of changes to employee contracts
  • Dealing with administration around benefits
Qualifications for HR administrator
  • Candidate with minimum of 1-3 years of experience in administration of HR, Recruitment, Payroll or Benefits
  • Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork
  • Local Input)
  • Providing information to 3rd parties as required with regards to employment status and salary
  • Acting as the first point of contact for all HR queries through multiple channels achieving a first touch resolution for 80% of queries
  • Teamwork is essential to success
4

HR Administrator Job Description

Job Description Example
Our company is hiring for a HR administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HR administrator
  • Researches and investigates non-EEO claims from employees
  • Ensures compliance with all applicable employment laws and regulations
  • Assists with employee relations administration
  • Manages administration of internship program
  • Identifying and escalating complex issues as applicable
  • Provide Admin support, by the way of recruitment letters, disciplinary letters, probationary period letters
  • Prepares high volume of correspondence regarding terminations, leave of absences, unemployment claims letters
  • Prepares prior year’s employment files and for storage each year
  • Prepare for new hires
  • Coordinate exit meetings and communicate important exit information to employees in advance of their last day
Qualifications for HR administrator
  • Well spoken and written Dutch, English is a must, French would be a preference
  • Advise and train managers on Workday recruiting procedures and use
  • Education – further education qualifications with strong literacy and numeracy essential along with an appropriate HR related qualification desirable CIPD part/ full qualification
  • Live Edelman values
  • 1-2 years' experience working in a busy HR department
  • Experience using Workday is an advantage
5

HR Administrator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of HR administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for HR administrator
  • Supporting the HR team in the management of the Absence procedure and ensuring all certificates are returned and personnel records updated
  • Maintenance of all staff records on various systems, running/creating reports, analysing the data and collating information as necessary
  • Be the front of house for the HR office by welcoming employees and helping with their queries
  • Responsible for coordinating various meetings, 3 month probation, exit interviews
  • Support the HR team by generating all employee letters from role changes, promotions, salary changes, resignation confirmations, flexible working, maternity and paternity etc
  • Administering various company benefits including the Ride to Work scheme and Health Club membership
  • Coordinating and submitting monthly invoices and expenses for European based contractors
  • Running various monthly data reports and distributing them to the relevant departments
  • Opportunity for managing small projects providing project support for the HR team
  • Assisting in general administration, processing invoices, purchase orders and raising cheque requisitions
Qualifications for HR administrator
  • Must have the ability to create and maintain spreadsheets utilizing Excel including the ability to do pivot tables, v-lookups
  • A competitive 401(k) retirement savings program, matched by Power
  • A dynamic social program filled with can't miss events, parties, and activities, including an annual bonus in the form of a company trip to a tropical destination for you and a significant other
  • The ability to work in independently, in a team environment
  • Must be flexible, professional and dependable, a team player, and have a positive working attitude
  • Must demonstrate initiative, cooperation, and resourcefulness

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