Division Administrator Job Description
Division administrator
provides oversight to the monthly close process, including the application of existing US GAAP and MM accounting policies & procedures as well as the adoption of new policies and procedures.
Division Administrator Duties & Responsibilities
To write an effective division administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included division administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Management of large multi-brand SAP product catalogue
Directly supervise administrative and clinical teams in coordination with clinical team lead for Division
Coordinate operations
Support broader departmental efforts to improve clinical and administrative operations
Engage in a team environment to meet Division needs
Collect, analyze and summarize clinical and operational indicators for the Division
Prepare briefings and presentations on clinical and operational indicators for the Division physicians
Ensure compliance with regulatory and environmental standards to meet organizational objectives
Plans & manages complex budget(s) to fund strategic mission including financial sustainability & enhancement models
Organise internal and external meeting logistics
Division Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Division Administrator
List any licenses or certifications required by the position: UCC, CE, II, IAT, OSHA, HR, AAMC/MGMA, FPSC, SPHR, PMP
Education for Division Administrator
Typically a job would require a certain level of education.
Employers hiring for the division administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Education, Business, Business/Administration, Finance, Management, Accounting, Healthcare, Health Care Administration, Healthcare Administration, Public Administration
Skills for Division Administrator
Desired skills for division administrator include:
Contracts and grants
Policies and procedures
Accounting
Accounting and payroll
Applicable UCSD policies and procedures governing academic and staff personnel
Areas related to the responsibilities of the position
Common organization-specific and other computer application programs
Contract and grant procedures and regulations
Equipment and space inventory
Financial analysis and reporting techniques
Desired experience for division administrator includes:
Strong understanding of retrieval and analysis of data
Directs, communicates, integrates and is accountable for the overall success of projects, programs, and/or initiatives ensuring alignment with critical operational priorities
Participates in the strategic planning, budgeting, analysis, designing, integration, testing training, deployment and support of of the following projects, programs, and/or initiatives (e.g., purchased software applications, custom software development, technical infrastructure, enterprise architecture, information systems security, enterprise content management, business intelligence, data warehousing and reporting)
Ensures work efforts achieve the outcome specified within the IT strategy, including appropriate strategic and life cycle management plans
Assists with project selection, prioritization, vendor selection and management, budget management, risk management, quality management and resource allocations
Manages the work of technical staff, vendors, consultants, and/or contractors responsible for the coordination, support, maintenance and implementation of various projects, programs and/or initiatives
Division Administrator Examples
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Division Administrator Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of division administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for division administrator
- Support the Head of Division and Division Management Team through active involvement in and understanding of relevant property and facility management issues
- Assisting the Head of Division with planning, organizing and coordinate communication activities according to Communication Plan
- Be part of the management team and coordinate and assist in meetings which include agenda planning, travel & associated bookings, minute taking and publication
- Be responsible for creating various kinds of documents, presentations and reports
- Enter and extract data from computerised real estate systems/databases such as the portfolio & tenancy database and VGRE Project system
- Arranging virtual meetings using communication tools such as Skype and telephone conferencing
- Collating and maintaining Division investment request information, supplying decision material to the Head of Division and maintaining records for approved projects
- Prioritizes critical activities and maintains a high degree of responsiveness and flexibility in a constantly changing work environment, anticipating needs on behalf of the Manager
- Coordinates and collaborates with the CSA administrative team to ensure effective support is provided both in times of heavy workloads and staff absence
- Effectively controls the manager’s office calendar and makes independent judgment to determine how and where Division Director or TGMs should take part in meetings and events, and identified appropriate delegations
Qualifications for division administrator
- Tracks key project milestones and prepares relevant to departmental goals
- Participates in steering committees by assisting in the development of IT agendas and policies, development of IT strategic plans, and prioritization of major projects, programs and initiatives
- Performs special projects and directs the implementation of management initiatives, as required
- Participates in the development of the department’s annual budget, as required
- Basic understanding of client/server computing
- Proficiency with the Microsoft Office Suite and Microsoft Project is required
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Division Administrator Job Description
Job Description Example
Our growing company is hiring for a division administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for division administrator
- Execute database (DML/DDL) scripts as part of a software release on databases
- Develop operational and administrative tools using shell scripts
- Monitor applications and design custom-made monitoring scripts (Nagios)
- Writing / maintaining and executing complex SQL reports (Oracle & MySQL)
- Introduction of new strategies for deployments / monitoring / administration
- Ensure the smooth operation of all division related applications (24/7)
- Development of non senior-leveled Application Administrators
- Application monitoring to meet the customer sold service levels
- Consultancy for the project management and sales teams regarding service levels
- Continuous improvement of existing documentation, tools and processes
Qualifications for division administrator
- Have a certification that follows the PMI standard is preferred but not required
- Aviation industry work experience is preferred
- Able to multi-task and prioritise workload
- High competence levels in Microsoft PowerPoint, Excel and Word
- A focus on high quality and attention to detail
- Highly self-motivated with the ability to work without supervision
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Division Administrator Job Description
Job Description Example
Our company is growing rapidly and is hiring for a division administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for division administrator
- Take ownership and solve complex problems from end-to-end
- Deliver highest standards in terms of service quality
- Continuously improve monitoring solutions to minimize reaction times and avoid any impact on customer experience
- Establish unified CI/CD processes for different technology stacks
- Fully automate BAU and repetitive tasks
- Work with teams across the globe in a follow-the-sun model
- Planning, configuration and operation of IT-Security related solutions and appliances
- Security related consulting in software development and infrastructure projects
- Cooperation with infrastructure teams in daily business
- Development and documentation of Information Security processes and policies
Qualifications for division administrator
- Support / Cooperation for internal and external IT Security audits
- Analysis and processing of Information Security related alerts
- Provide input and assistance with Information Security Awareness training
- Responsible for receiving and importing promotional quote orders into the system electronically using multiple systems
- Communicates with customers via phone and email to provide customer support on orders
- Tracks all details of promotional orders to adhere to strict shipping deadlines for promotional periods
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Division Administrator Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of division administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for division administrator
- Daily administrative duties such as filing, answering calls and providing customer service
- Assigns related duties to subordinate financial personnel
- Administers grants and contracts, pre-award (developing budgets, assisting in application preparation, ) and/or post-award (monitoring expenditures, preparing financial reports for faculty,etc.)
- Serves a primary role in the development & implementation of annual budget including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues
- Responsible for payroll, purchasing, travel & entertainment (T&E) transactions & requesting new chartstrings using NU protocol
- Oversees prompt payment of invoices & related research of errors
- Level II approver in NUFS
- School level approver in HRIS
- Routinely reviews & reconciles actual expenses to budget per NU Audit guidelines
- Responsible to stop an expense that is inappropriate or against deficit chartstring
Qualifications for division administrator
- Experience in of the following is desired
- 2-3 years of relevant work experience working in Customer Service or Administrative Assistant related fields
- Being proficient with MS Office tools such as Word, Excel and Outlook is necessary
- Attention to detail and committed to managing problems through resolution
- Good communication skills (oral & written) with both customers and internal staff
- Negotiates with vendors for purchases & leases
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Division Administrator Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of division administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for division administrator
- Manage the general administration of the Vaccine and Infectious Disease Division and its research programs
- Present proposed budgets to Directors and/or Management Teams
- Monitor dispersal of funds to determine appropriateness and compliance of expenditures
- Assist in development of organizational structures for business units
- Manage indirect cost time and effort reporting
- Participate in the design, development, implementation, and evaluation of programs and projects
- Prepare relevant paperwork for our Regional Contracts Managers to required specification
- Invoicing and data entry
- Producing relevant reports as and when required
- Liaise with other departments including Depots and NDCs
Qualifications for division administrator
- Functions as a change agent communicating with senior CDA leadership, stakeholders, business owners and customers to discuss project strategy, direction and changes
- Delivers all projects contained in the IT project portfolio on time, within budget and meeting the strategic and business requirements
- Knowledge and/or qualifications in real estate or facility management would be an advantage
- Prior working experience in collaborating with, and supporting, faculty
- Prior working experience planning, implementing, and executing budgets
- Demonstrated outstanding organization and communication skills