Accounting Administrator Job Description

Accounting Administrator Job Description

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Accounting administrator provides guidance to field office staff on administering accounting assessments for accounting candidates; collect and grade assessments.

Accounting Administrator Duties & Responsibilities

To write an effective accounting administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included accounting administrator job description templates that you can modify and use.

Sample responsibilities for this position include:

Validating cash activity on a daily basis
Taking candidate calls, reviewing resumes, scheduling interviews, sending letters acknowledging application/interview, entering candidate information into MicroJ, run MicroJ sales reports, order business cards and marketing material
Provide primary support to the Branch Manager and District Office
Act as a point of contact for property management issues
Distribute information, as assigned, to the Staffing Professionals
Work with Branch Management to plan branch functions (e.g., meetings, open houses, parties)
Perform maintainence on the general ledger and reporting platforms
Create PS Queries and nVision reports
Provide support to customers of the platform
Create and maintain detailed process documentation to support accurate configuration data and general ledger maintenance process

Accounting Administrator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Accounting Administrator

List any licenses or certifications required by the position: CIA, CPA, SOX, CE, CSFA, CFE, CPFO, CMA, CGFM, ERM

Education for Accounting Administrator

Typically a job would require a certain level of education.

Employers hiring for the accounting administrator job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Accounting, Education, Finance, Business, Associates, Technical, Business/Administration, Supervision, Financial Analysis, Computer

Skills for Accounting Administrator

Desired skills for accounting administrator include:

Ability to operate office equipment
Computers and application software
Various office procedures
Microsoft Office software
General accounting principles
Used accounting software
Microsoft Office
Plant operations
Accounting procedures
Basic accounting principles

Desired experience for accounting administrator includes:

Govern security for Essbase and Business Objects
Ensure compliance with SOX 404 regulations
Execute upgrade process for PeopleSoft general ledger
Verifies taxes are correct and in accordance with purchase order and recorded properly in the accounts
Responds to internal/external enquiries regarding account status as required
Provides the necessary account reconciliations for payables (external and intercompany) and prepares period end entries to accrue payables using standard templates

Accounting Administrator Examples

1

Accounting Administrator Job Description

Job Description Example
Our growing company is looking to fill the role of accounting administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for accounting administrator
  • Typing financial statements
  • Set up new assignments in JobCenter (V&A acctg
  • Invoice clients and collect checks to post and send to the lock box
  • Review and audit data and documents from suppliers before processing through systems
  • Create and manage orders (purchase orders, blanket purchase orders)
  • Manages technically the set ups of the various systems (and ensure consistency)
  • Manages the access and specific set up, users accounts
  • Participate to designing process with accounting consequences o2c, p2p, ELV
  • Monitors the KPIs related to processes to continuously improve those
  • Enhance controls, with aim System-Controls preventively
Qualifications for accounting administrator
  • Responsible for adhering to Troon Standards and Best Practices while also establishing & documenting improved policies and procedures
  • High level of attention to detail is critical to this role
  • Interpersonal skills are a must as the position requires building relationships with various departments such as Treasury and Tax, interacting with both internal customers and external vendors
  • Detail oriented, with the ability to maintain accuracy in a rapidly changing, fast paced environment
  • Prefer knowledge of ERP systems such as Oracle
  • Review invoices pertaining to office related items
2

Accounting Administrator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of accounting administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounting administrator
  • Support local and regional finance management with financial tasks and closing
  • Provide financial support to the Controller and other Financial Management, Xenia site leaders, and employees
  • Process accounts payable, expense reports, and manage cash receipts
  • Input data entries
  • Maintain customer and supplier files
  • Research issues for the CFO as requested, plus drafting correspondence and exhibits
  • Provide daily operation support scanning, email enquiry, fax
  • Process year-end statutory
  • Manage the day to day administration of the FCM Suite
  • Assure compliance with the proper policies, procedures, and controls within FCM Suite and related processes
Qualifications for accounting administrator
  • Demonstrated solid relationship management skills with internal and/or external clients
  • Undergraduate University Degree in economics, accounting, or other Administrative Areas with 5 years experience
  • Experience in all areas of Accounting, Reporting and Forecasting
  • Strong knowledge in Accounting
  • Strong experience in systems/ process BIs (INFOR)
  • High level in English, both verbal and English Good communication skills required
3

Accounting Administrator Job Description

Job Description Example
Our company is hiring for an accounting administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounting administrator
  • Research and recommend actions to solve FCM Suite issues
  • Identify, communicate, and champion process improvement opportunities, facilitate the use of FCM Suite for close process improvement
  • Support analysis and business cases development for FCM Suite improvements opportunities
  • Maintain system and process design standards across the enterprise and maintain FCM Suite system documentation
  • Assist in the creation of training materials and delivery for users
  • Maintain FCM Suite templates, calendars, task, binders, reports, and dashboards as business requirements change
  • Handling payroll processing
  • Accurate data entry of the daily, weekly, and monthly numbers
  • Assisting with accounting functions
  • Responsible for system modifications, back-ups and restores
Qualifications for accounting administrator
  • 7 Years Prior Office Experience – 3-5 of which will be in accounting – preferably Accts
  • Structured approach, to ensure process are followed as routine
  • Goal-oriented and high standards for quality and performance
  • Manual dexterity sufficient for cash handling and typing duties
  • Occasional bending, reaching, climbing on step stool, must be able to lift a minimum of 30 lbs
  • Bachelor’s Degree in Business related field from a reputable school
4

Accounting Administrator Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of accounting administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounting administrator
  • Responsible for loading and validating Actual, Budget, Forecast data
  • Roll out Hyperion updates
  • Maintain account and entity lists
  • Maintain Hyperion security table and monitor access controls for user security
  • Daily, review and book new business timely and accurately, communicating to other departments with funding information as necessary
  • Daily, perform ACH setup in Info-Lease Lease Accounting system, on an accurate and timely basis
  • Daily, prepare the necessary journal entries to account for the activities as it relates to the Wholesale business which uses the Compass system
  • Update the prepaid schedules and insure appropriate substantiation is obtained and organized on a monthly basis using the SAGE system
  • Update the fixed asset database with acquisitions and dispositions consistent with policy and maintain the Fixed Asset Binder to document the capital investments
  • Monthly, prepare various reconciliations including deposit received and creation of monthly remittance letters
Qualifications for accounting administrator
  • Have a minimum of two years experience within financial services
  • 2+ years in similar capacity role
  • Polished, professional and collaborative
  • Knowledge on P/SEA system is advantage
  • / - 3 to 5 years of professional experience, accounting or accounting support preferred
  • / - 1 to 3 years of business analyst/ financial system administrator experience, FCM preferred
5

Accounting Administrator Job Description

Job Description Example
Our growing company is looking for an accounting administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for accounting administrator
  • Working knowledge of systems such as SAP, Siebel Clinical Trial Management System (CTMS), Clinical Document Control (CDC), EDC (e.g., Medidata Rave)
  • Participate in system User Acceptance Testing (UAT)
  • Review monthly use tax accruals for accuracy
  • Support fixed asset department in capital requests
  • Support inbound calls and orders
  • Work closely with corporate accounting personnel (Controller, AP, AR, and others) in key areas for billing and invoicing, support documentation, bond expirations, lien wavers, and time and expense accounting
  • Prepare and calculate accurate NAVs across all funds within deadlines
  • Ensure client specific monthly checklists as allocated by Supervisor are completed according to the agreed timetable for review
  • Contribute to a continuous improvement environment by participating in activities such as line side problem solving
  • Contribute to a safe and organized work environment by maintaining a clean and orderly work space
Qualifications for accounting administrator
  • Experience with financial process improvement, global consolidation and/or EPM (Hyperion) financial implementations preferred
  • Experience with visual basic and SQL preferred
  • Strong analytical ability to identify, define and facilitate the implementation of group initiatives
  • Strong oral and written communication skills good interpersonal skills to develop support and engagement from various users
  • Prior experience working in a team oriented, cross functional environment
  • Exposure to international operations a plus

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