Facilities Clerk Job Description

Facilities Clerk Job Description

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Facilities clerk provides written reports, project cost estimates, and other detailed analysis in a variety of electronic formats such as MS Word, Excel, and PowerPoint.

Facilities Clerk Duties & Responsibilities

To write an effective facilities clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included facilities clerk job description templates that you can modify and use.

Sample responsibilities for this position include:

Assist with all office and furniture storage inventory, the maintenance and repair of all said items
Log in all incoming packages
Prepare and ship all outgoing packages
Set up and breakdown conference rooms for all meetings which includes catering, the installation of audio/video equipment, computer and presentation equipment
Handle all internal moves and facility projects, which include packing and unpacking, disassembling and reconfiguring furniture as required
Monitor and maintain all cold storage units for the ACLS site
Assists facility management with day-to-day operation of the property in accordance with policies/procedures, management agreements, and client needs
Comply with and support the requirements of the security program and report observed security violations to your assigned manager, security staff or Site Security Team
Conference room supplies and equipment (chairs, whiteboards, easels, ) set up and removal as requested
Maintain office desks in working condition and/or arrange for services as needed

Facilities Clerk Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Facilities Clerk

List any licenses or certifications required by the position: MCITP, MCP, II

Education for Facilities Clerk

Typically a job would require a certain level of education.

Employers hiring for the facilities clerk job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in Accounting, Education, Business, General Education, Associates, Computer, Technical, Communication, Editing, Office Administration

Skills for Facilities Clerk

Desired skills for facilities clerk include:

Microsoft Outlook
Excel and Word
Microsoft’s Word and Excel
All
Company policies and procedures
Industry through continuing education and training
Its precepts
Relevant equipment within the department
Skillful workplace applications and continuous organizational improvement
Basic business practices

Desired experience for facilities clerk includes:

Three years of experience in clerical, billing, purchasing, payroll, or other related field
Strong customer service experience with the ability to be a front line sales associate
Ability to take directions from multiple people
Balance multiple interruptions and varied tasks while maintaining quality standards
Experience with computer systems including Excel and Outlook Email
A high school diploma or a General Equivalency Diploma (GED)

Facilities Clerk Examples

1

Facilities Clerk Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of facilities clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for facilities clerk
  • Internal office set-ups and moves to include furniture, personal items, files, , as required
  • Staff will work closely with building management to report, assess and monitor on-site maintenance needs
  • Deliver incoming packages
  • Receive purchase orders into SAP
  • Receives and reviews work requests which indicate originator, department, date of request, nature of work to be performed
  • Maintains fixed asset records
  • Contacts Public Works Department for repairs to buildings and/or equipment which is part of station owned buildings
  • Maintains time cards for associates, assures leave slips are properly completed and signed
  • Types a variety of material including correspondence, reports, repair work orders, equipment request forms
  • May participate in periodic inventories
Qualifications for facilities clerk
  • Required to sit or stand for prolonged periods of time
  • Use hands to operate office machinery including, but not limited to, telephones, computers, fax, and photocopy machines
  • 2-3 years’ experience in facilities support, mail room, trade show logistics or similar
  • 2-3 years’ experience shipping using FedEx, UPS, USPS tools, software
  • 0-2 years’ experience with spending within a budget, budget tracking
  • High degree of computer literacy, specifically Office Suite
2

Facilities Clerk Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of facilities clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for facilities clerk
  • Processes all small moves 1-9 people, inclusive of coordination with CPC's, employees, and other Information System groups
  • Works under the general supervision of a designated supervisor who makes assignments and provides assistance and guidance on unusual problems
  • Make minor carpentry, electrical and plumbing repairs
  • Troubleshooting copiers and replacing toners
  • Replace office light bulbs and ballast
  • Perform touch ups and finish painting
  • Conduct routine weekly maintenance inspections of facilities, document required repairs and ensure that any hazardous conditions are immediately taken care of
  • Ensure that fire protection systems/equipment is properly maintained and up to date
  • Coordinate and prepare preventive maintenance schedules with various contractors and vendors (HVAC, A/V, Copiers)
  • Maintain inventory control over maintenance equipment and supplies
Qualifications for facilities clerk
  • Certification in Facilities-related area preferred
  • Ability to organize and coordinate invoicing with materials and labor purchases
  • Must be able to plan, implement and maintain well organized filing system
  • 1-3 years of related experience in a corporate services environment preferred
  • Computer literacy is desirable with focus on Microsoft Office (Word, Excel, PowerPoint) at the experience level of intermediate
  • Candidate MUST be bilingual in French and English
3

Facilities Clerk Job Description

Job Description Example
Our innovative and growing company is hiring for a facilities clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for facilities clerk
  • Receives, sort and disturbs all incoming mail and packages
  • Pickup all outgoing mail, weighs packages, apply correct postage and arrange mail pickups if necessary
  • Stock and order all breakroom supplies – multiple break rooms
  • Collaborate with Facilities Director during renovation projects
  • Perform mailroom, porter and other duties as assigned
  • Must be able to use cleaning solutions, to remove stains and wipe down surfaces, including countertops, windows, floors and walls
  • At times may be asked to perform extra cleaning in certain areas of the building (conference rooms, cubicles)
  • May have to clear debris from grounds, parking lots and employee areas
  • May be required to set up and remove decorations, tables and chairs for events or meetings
  • Supports Inventory database
Qualifications for facilities clerk
  • Present a courteous and pleasant attitude when dealing with staff and visitors
  • Drives and safely operates a company vehicle in order to pick up and deliver mail
  • Candidate must be able to function within a fast paced environment with heavy workloads at times, long period of standing, and heavy lifting up to 75lbs
  • Knowledge of using pallet jack and truck lift-gate would be beneficial
  • Knowledge of package tracking software
  • Daily travel between buildings on foot or in vehicle
4

Facilities Clerk Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of facilities clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for facilities clerk
  • Assist with general administrative functions – logging/filing of facilities related documents, preparing folders, general filing and/or copying
  • Prepare Summary invoices for review
  • Prepare Tire reports for states where we are located
  • Maintain corporate and store gas cards
  • Contacts and monitors work order status for stores
  • Maintain store files
  • Dispatch Fleet Call Work
  • Prepare Tire reports
  • Finalize, local and national account invoices
  • Contacts and monitors work order status
Qualifications for facilities clerk
  • Obtain parts quotes, originate purchase requisitions, track expenses, track delivery dates
  • Minimum 1 year laboratory services related experience
  • Completion of Post Offer Exam, Completion of Work Simulation or Completion of Administrative Skills
  • Handling of compressed gas and cryogenic cylinders experience desirable
  • Able to lift 50lbs and to climb a ladder
  • Advanced knowledge of Outlook
5

Facilities Clerk Job Description

Job Description Example
Our growing company is looking for a facilities clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for facilities clerk
  • Quote Tire and Service on Heavy and Light Truck
  • Picks up incoming mail from local U.S. Postal facility
  • Sorts / routes incoming mail, distributes mail to Laboratory buildings, and collects outgoing mail for processing
  • Verify that outgoing mail is addressed correctly and in suitable condition for processing
  • Determine manner in which mail is to be sent, weigh letters or packages to determine postage needed (using weighing scales and rate charts), and affix postage to letters or packages using an automated postal machine or by hand
  • Sort processed outgoing mail / packages by carrier type and prepare them for delivery to U.S. Postal service or for carrier pick up
  • Deliver processed outgoing mail to local U.S. Postal facility
  • Transfer outgoing packages to designated carriers
  • Assist customers with packing and shipping Laboratory related shipments and / or personal items
  • Receives incoming shipments (packages and / or truck shipments) to the Laboratory
Qualifications for facilities clerk
  • Processes / verifies inbound receipts by reviewing bill of lading and / or packing slips
  • Sorts / routes inbound receipts for distribution to Laboratory buildings or for put-away in warehouse storage locations
  • Records inbound receipt data in “Daily Receiving Log” database system for recordkeeping purposes
  • Picks and stages “Fulfillment Orders” for distribution to internal customers
  • Loads delivery vehicles (vans and trucks) for the distribution of the inbound shipments
  • Delivers inbound shipments to the designated drop off locations throughout the Laboratory buildings and turns in / files signed delivery receipts at the end of the day

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