Facilities Coordinator Job Description
Facilities coordinator
provides building and office management services for economy of operation and maximum usage of facilities and equipment.
Facilities Coordinator Duties & Responsibilities
To write an effective facilities coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included facilities coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Review and record contractors compliance paper work (RAMS) and insurance in clear and concise manner
Main point person for space planning & office management on 2nd floor bldg
Administer service desk/workflow ticketing system
Collects and updates departmental spreadsheets regarding all space usage data for all TN
Coordinates work order requests from all departments as needed for furniture moving, hanging items and removing debris
Performs daily walkthroughs with focus on janitorial conditions, workspace conditions, ensuring all areas are clean and safe
Answers internal and external calls, assists callers appropriately, transfers calls as directed
Support the operational space allocation process for Discovery across EMEA, short and long term space planning requirements and strategies
Assist the Facilities Manager in all aspects of project implementation as needed
Support the Facilities Manager with external contacts
Facilities Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Facilities Coordinator
List any licenses or certifications required by the position: CPR, OSHA, CFM, IFMA, BOMA, FMA, USDOT, RCRA, ITIL, TAPA
Education for Facilities Coordinator
Typically a job would require a certain level of education.
Employers hiring for the facilities coordinator job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in General Education, Management, Associates, Business, Education, Business/Administration, Engineering, Technical, Project Management, Communication
Skills for Facilities Coordinator
Desired skills for facilities coordinator include:
Local occupational health and safety requirements
Critical facilities and vendor management for specialized services is advantageous
Microsoft Office
Computer software programs and base building systems
Lease terms
Reconciliation process for Common Area Maintenance
Insurance
Real estate taxes
Excel
Plumbing
Desired experience for facilities coordinator includes:
CAD experience (preferred, not essential
Availability to work weekends/evenings when required, that may also require travel to international location
Manage the Security access-control database in conjunction with the Security Contractor
Represent the Facilities Department in inter-departmental meetings to support and facilitate communication and action between departments
Coordinate all Facilities activities, work direction, and support systems
Develop Facilities team including goal setting, touch bases, performance reviews and hiring
Facilities Coordinator Examples
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Facilities Coordinator Job Description
Job Description Example
Our company is hiring for a facilities coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for facilities coordinator
- Provides hands-on assistance to the Facilities Manager in the planning and management of local office expansion projects, moves and reconfigurations
- Regularly inspects facilities and may perform minor maintenance and repairs
- Places copier and other equipment service calls
- Respond to building emergencies as needed and be a member of the emergency response team
- Fulfill general building and office maintenance requests from the internal helpdesk system (ordering and delivering furniture, assist with desk moves and rotations, installation of service award swords / shields, painting, AC adjustments)
- Ownership of the facility driver and filing system to establish clear system to be used by all
- Schedule appointments on behalf of the Facilities Manager and Procurement Manager
- Support the Facilities & Procurement team with ad hoc admin duties when required
- Carry our Risk Assessment and Accident investigation for the office where required
- Assess and deputise for the Facility Manager when they are away from the business
Qualifications for facilities coordinator
- Minimum of 2 years of experience in Facility operations required
- Ability to be on call after normal business hours
- Able to prioritize in a fast moving, high pressure, constantly changing environment
- Capable of providing quality customer service
- Fulfill ticket and service requests as needed
- Work with vendors and contractors to ensure service levels are achieved daily
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Facilities Coordinator Job Description
Job Description Example
Our innovative and growing company is hiring for a facilities coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for facilities coordinator
- Prepares correspondence for any insurance issues with vendors
- Check with reception to ensure meeting rooms are prepared for the day’s meetings
- Attend to reactive helpdesk jobs and respond within SLA
- Cover for post room/reception duties when required
- Act as part of the on Emergency response team for the Westfield office
- Works with Facilities Specialist updating monthly employee/department
- Interfaces with Landlord/ Property Manager for satisfactory resolution of facility issues relating to maintenance, janitorial services, security systems, parking, moves adds and changes, infrastructure shutdowns, trouble calls
- Supervises work performed by outsourced contractors, vendors, and service providers
- Orders, restocks and maintains supplies and inventory for break rooms, restrooms, copy paper, office products
- Assists in preparing budget and accounting expenses
Qualifications for facilities coordinator
- Flexible and quick to adapt in an evolving environment
- Strong communicator across all levels
- Comfortable with various software programs and can learn on the fly
- Minimum 2 years of facility maintenance experience preferred
- Have the ability to be spontaneous and handle last minute tasks
- A minimum of 2 years’ experience working in facilities, or a related field
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Facilities Coordinator Job Description
Job Description Example
Our growing company is looking for a facilities coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for facilities coordinator
- Perform a variety of tasks to support the overall goals of the Facilities Group and EARS
- Support the AV team and fill for them during vacations and absences
- Other work as necessary
- Ensure work is completed within agreed SLA/KPI thresholds
- Performing day-to-day duties to include
- Maintain current floor plans for space management
- Coordinate and manage requirements for moves/adds/changes
- Assist / manage the coordination of moves adds and changes scheduling of maintenance activities
- Maintain the database confirming records of contractors documentation
- Answer and transfer all telephone calls to the mainline accordingly
Qualifications for facilities coordinator
- Able to lift 60 pounds unassisted
- Able to use complex hand held tools
- Develops solutions to problems of general scope
- Provide internal customer support for daily activities such as providing employees with necessary equipment and supplies, ensuring first aid kits and printer stations are fully stocked, provide ergonomic evaluations
- High level of administrative and organisational skill
- IOSH qualified or equivalent
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Facilities Coordinator Job Description
Job Description Example
Our company is hiring for a facilities coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for facilities coordinator
- Coordinates vendor maintenance issues and follow-up with their projects for status reports
- Coordinates events such as concerts, dept picnics, tenant appreciation day, food trucks
- Coordinates vendors and services at all owned properties
- Coordinates and tracks work orders then follows up to insure completion
- Organizes and communicates with the facilities and maintenance team
- Prepares the monthly food service results and prepares tracking spreadsheets
- Prepares the monthly utility results and tracking
- Primary Campus Life group administrator and organizer for special events & planning
- Direct coordination of housekeeping services and work orders and following up upon completion
- Vending refunds
Qualifications for facilities coordinator
- Customer service is at the core of every interaction you have
- Knowledge of Microsoft Publisher
- Requires general knowledge of financial terms and principles
- Experience with vendor management and the implementation of the corporate safety program recommended
- Inspects interior and exterior spaces regularly as directed to ensure all lights, floors, doors, furniture, plants and other wall and floor treatments are in good repair
- May involve work such as conducting tours throughout the property/portfolio, usually performed by walking and/or climbing stairs
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Facilities Coordinator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of facilities coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for facilities coordinator
- Assists with tenant and vendor services for all properties, including Carmel, Chicago, Philadelphia, and other real estate
- Keep Directorate and Division staff informed of policies and activities and provide information on facility operation and maintenance activities, to include status of project and work order resolution
- Manage Facility Management SharePoint site and update site with key information (e.g., shuttle time changes, DHHQ building notices)
- Coordinate with Facilities Manager regarding the solicitation of vendor cost proposals if/when needed for all vendor related work
- Create and enter service tickets based on listed deficiencies observed during routine building inspections
- Responsible for purchasing site materials as necessary through account vendors, suppliers, while continuing to support cost-savings initiatives to contribute to the account achieving savings when applicable
- Assist Facilities Manager and accounting staff with invoice review based on materials purchased
- Facilities Coordinator will act as support and back-up to Facilities Manager as a supervisory point of contact for building management, vendors / suppliers, client’s security operations
- Assist FM in the monthly review of accruals and financial budget reports
- Responsible for continuous review and management of site safety, including updating the client’s F.L.S
Qualifications for facilities coordinator
- 3-4 years of experience serving multiple customers in a high-paced environment, as part of a Facilities, Hospitality or Administrative Team
- Perform analysis using pivot tables and data management
- Associate’s degree in facilities management, building, business or other related field required
- Studio purchasing experience, ability to multi-task
- Personable, able to maintain good vendor relationships
- Under general supervision, capable of performing all jobs including the most complex