Assistant Facilities Job Description
Assistant facilities
provides real estate services including; real estate asset management, lease administration, real estate planning and consulting.
Assistant Facilities Duties & Responsibilities
To write an effective assistant facilities job description, begin by listing detailed duties, responsibilities and expectations. We have included assistant facilities job description templates that you can modify and use.
Sample responsibilities for this position include:
Supports facility, furniture and equipment needs and performs light duty maintenance activities and furniture adjustments
Organizing the boxes
Organizing warehouse
Moving around file cabinets
Mail/Couriers – Is available to help in collecting and sorting mail and couriers (FedEx, UPS, ) processing all outgoing, including the weighing and logging of outgoing courier packages
Takes inventory of basic office supplies, copier paper, and toner
Assist with the emergency preparedness procedures
Routine check communal areas of the Kean Street office
Work closely with the Facilities Manager to ensure implementation of and compliance with all internal policies and also legislative requirements
Actively liaise with suppliers, customers and staff ensuring all procedures are followed and adequate controls are in place to ensure the provision of a cost effective and quality service
Assistant Facilities Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Assistant Facilities
List any licenses or certifications required by the position: QAS, LEED, HSG179, PWTAG, PMP, CPR
Education for Assistant Facilities
Typically a job would require a certain level of education.
Employers hiring for the assistant facilities job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in General Education, Management, Business, Education, Associates, Engineering, Technical, Communication, Hospitality, Construction
Skills for Assistant Facilities
Desired skills for assistant facilities include:
Building systems
Real estate
Telecommunications
State
Furniture
Federal
Local regulatory standards
Vendor management for specialized services
Commercial real estate
Accounting
Desired experience for assistant facilities includes:
Good listening, spoken, reading, written English
5-7 years supervisory experience and increasing responsibilities within Facilities Management at a medium/large sized convention/conference facility (approx
Broad knowledge of convention center/conference center room set up/tear down for meetings, seminars, and banquet events
Excellent communications skills both oral and written to issue directives, promote ideas and methods to internal and external groups
Working knowledge of AutoCAD, CMMS/EAM, Microsoft Office and Microsoft Project required
Well-developed and proven ability to effectively lead various types of teams and projects
Assistant Facilities Examples
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Assistant Facilities Job Description
Job Description Example
Our innovative and growing company is hiring for an assistant facilities. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for assistant facilities
- Assist with routine conferences including setting up furniture, posting signs, managing equipment and periodically shuttling conference guests in Hoover-provided vehicle
- Managing the office environment with frequent checks
- Owning the treats stocking us up for Bagel Wednesdays and end of month drinks, and supporting our external caterers with their setup every Friday for our team lunches on both floors
- Providing short-term cover for the Receptionist to cover breaks, including the occasional cover during leave and ad-hoc admin tasks
- Preparing outgoing mail for pick-up (UPS, FedEx, USPS)
- Keeping all kitchens stocked with supplies - Coffee, cups, plates
- Additional support for Reception team, covering holidays/sickness
- Set up and clear meeting rooms
- Assist in set up of social events
- Collect and/or deliver recycling
Qualifications for assistant facilities
- Maintain paper stocks for photocopiers
- Liaising with the wider Facilities teams
- Liaising with the cleaning teams
- Ordering keys
- Act as the focal point for VIP meetings and events
- Provide support to the Head of Facilities in relation to projects such as office moves
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Assistant Facilities Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of assistant facilities. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for assistant facilities
- Assist in furniture set up in conference room as and when required
- Acknowledge receipt of mail and parcels and ensure prompt circulation
- Administrate the parcel and mail collection process, including the associated register
- Telephone lists to be reviewed and updated at regular intervals fixed line and mobile
- Record and redirect messages left for personnel
- Perform any other administrative duties as assigned by line management
- Daily inspections with particular attention to the order, safety, security and cleanliness of the studio floors to provide a well-functioning working environment
- Maintaining studio safety by completing weekly safety reports, inspecting fire extinguishers, fire doors, stairwells, entries and exits, elevators, hallways, bathrooms, kitchens, lighting, sidewalks, and making corrections and/or repairs when needed assisting floor wardens in emergency situations
- In addition maintaining CPR certification and attending Floor Warden and Fire Life Safety classes
- On call 24 hours / 7 days a week to assist the studio in any event for any reason
Qualifications for assistant facilities
- Some IT and building maintenance knowledge a plus
- Knowledge of a multi-line phone system
- Pleasant demeanor and very helpful can do attitude
- General maintenance of the studio facilities to keep the building in good safe working order, keeping hallways, floors and stairwells clear of obstructions and trip hazards, making sure copiers and fax machines are functioning properly and servicing them as needed
- Train temporary employees and coordinate them on moves, events and procedures to teach them to provide efficient effective service in a safe and friendly way
- Preparation, execution and clean-up of special events
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Assistant Facilities Job Description
Job Description Example
Our growing company is looking to fill the role of assistant facilities. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for assistant facilities
- Respond to emergency situations and coordinate mechanical repairs/failures related to equipment or the building
- Consistently move through the buildings to prepare for or tear down meetings/events and perform other Facilities Assistant duties
- Routinely communicate with faculty, staff, students, and guests about Taubman College facilities
- Troubleshoot building related issues
- Act as liaison for outside contractors and vendors
- Conduct daily/weekly/monthly tours of the SSC complex and identify/resolve any maintenance/housekeeping problems
- Maintain/organize/inventory Facility storeroom
- Assist/support Receptionists, Mailroom, and Café when directed
- Produce monthly SSC departmental headcount listing
- Provide monthly SSC seating chart update
Qualifications for assistant facilities
- Ability to work with IWMS systems
- 1 year of experience in a support role
- Physical stamina sufficient to stand during entire shift when required, excluding rest breaks
- Physical stamina sufficient to move and lift 50-pound boxes
- Experience in purchasing practices ordering, receiving, tracking and delivering
- Ability to work extra hours on occasion as needed to complete assignments
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Assistant Facilities Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of assistant facilities. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for assistant facilities
- Oversee, evaluate, and track related user requests that may affect the physical plant, base building systems, and infrastructure
- Assisting employees with service requests such as lock-outs/access, furniture moves, conference room setups, and movement of items to and from storage
- Maintain phone listing database for the company
- Sort mail, both Fed Ex and USPS such as returned letters, adjustments, bills, orders, and payments
- Maintain knowledge of Deloitte and respond to general telephone queries as necessary
- Liaising with local FM on repairs and maintenance issues
- Ensure that the Filing, Post Rooms are adequately stocked and ordering of consumables with suppliers
- Gather filing and files from departments ensuring that the filing tray’s and trolley are empty on a daily basis
- Preparation of purchase orders and coding of invoices and recharges
- Assisting FM with regularly review, revise and maintain all operational procedures
Qualifications for assistant facilities
- Required to work overtime as needed during evenings and weekends for event coverage for over 200 events a year
- Stand or walk up to 2 hours at one time for 4 hour per day
- Sit for up to 2 hours at one time for up to 4 hours per day
- Operates motor vehicles or heavy equipment (eg
- During periods of increase workload (6-8 times per year), lift or carry up to 50 pounds frequently (34-66% of the workday)
- Occasionally squat, reach overhead, lift overhead, push or pull with forces up to 100 pounds (less than 33% of the workday)
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Assistant Facilities Job Description
Job Description Example
Our company is growing rapidly and is looking for an assistant facilities. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for assistant facilities
- Deputising for the Facilities Manager when required
- These activities, additional tasks may be requested as required by management
- To carry out duties as requested by the Facilities Team Leader with regard to the continual upkeep of the hotel
- Responsible for implementing and following up of the hotel’s preventative maintenance programme
- To ensure that any complaints regarding works not completed on time are reported to the Rooms Division Manager for immediate action
- Carrying out remedial work as required
- Conducts audits of energy usage, minimising wastage and promoting efficiency
- Be aware of and implement all company policies and procedures relevant to the position
- Daily and weekly tasks will be discussed with the Facilities Manager and prioritised
- All upkeep and maintenance of all facilities on site including basic level electrical and wiring support
Qualifications for assistant facilities
- Undergraduate or recent college graduate with an interest in both conservation/related areas, taking part in the Camp's instructional programs
- First aid certification a strong plus, technical college degree and strong interest or degree in biology and environmental conservation
- Excellent working knowledge of MS Office packages
- A background working in a corporate environment is essential, with professional services experience preferred
- Ability to deliver work to a consistently high standard
- Experience dealing and communicating with employees at all levels of an organisation