Facilities Management Job Description
Facilities management
provides training to maintenance team in the areas of Electrical Safety, Lockout/Tag out, Safe Operating Procedures (SOP), and other Occupational Safety and Health Act (OSHA) regulations.
Facilities Management Duties & Responsibilities
To write an effective facilities management job description, begin by listing detailed duties, responsibilities and expectations. We have included facilities management job description templates that you can modify and use.
Sample responsibilities for this position include:
Oversee, bid and manage all FM-related service contracts and vendors (FM procurement) to ensure that quality, cost, and performance objectives are achieved while securing WB from a risk management standpoint
Ensure business continuity plans are in place working with Senior Facilities Manager and WB’s Business Continuity Department
Instigate and manage the implementation of systems such as ISO-50001, ISO-14001 to meet client needs
Oversee day-to-day maintenance contractors (United Maintenance, Painters, facilities)
Paint, plaster, sand, finishes all types of material
Demolition and carting of all types of material
Performs exterior/grounds and construction projects (i.e., masonry, planting, fences)
Moving, delivery and setups for all jobs and installations, offices, classrooms, studios
Respond to all maintenance services calls as reported and assigned
Snow removal and use of all types of snow equipment and vehicles
Facilities Management Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Facilities Management
List any licenses or certifications required by the position: IFMA, CFM, CHFM, BOMA, LEED, PMP, HVAC, EPA, BCA, FMA
Education for Facilities Management
Typically a job would require a certain level of education.
Employers hiring for the facilities management job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Engineering, Management, Education, Business/Administration, Construction, Healthcare, Business, Technical, Architecture, Construction Management
Skills for Facilities Management
Desired skills for facilities management include:
OSHA
EPA
TJC
NFPA
Government
State and local regulatory agency standards
Operating and maintenance instructions
Safety regulations
Codes and use of departmental policy and procedure manuals
Financial terms and principles
Desired experience for facilities management includes:
Facilities category management experience
Minimum ten years experience directly related to the management of facilities or equivalent combination of education and experience
7+ years of progressively responsible experience in a related field
Welding, brazing and soldering
3 years of Facilities Management application configuration
3 years of Facilities Management application interface development
Facilities Management Examples
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Facilities Management Job Description
Job Description Example
Our innovative and growing company is looking for a facilities management. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for facilities management
- Be accountable for managing business partner relationships to meet business drivers, delivering excellent client experience and strengthen relationships with stakeholders and the team
- Build and foster a strong collaborative working relationship with IT infrastructure support teams and Global Technology Infrastructure
- Manage relationships with vendors including any outsourcing of services
- Manage and further enhance change control processes to ensure that stakeholders are apprised of any risk and potential impact to their critical operations
- Be accountable for all activities and services related to the operations and maintenance of the data centre raised floor
- Coordinate and plan communication cabling solutions with trusted service provider and other 3rd party data centre providers to meet Data Centre & critical site solutions & strategic roadmap
- Align to the organization’s IT strategies, deliver upon operational excellence and deploy best in class data centre solutions
- Ensure that critical locations are managed without disruptions to business operations, inclusive of co-locations for all of UK, Europe, APAC
- Provide senior management with timely updates on risks and Data Centre facility & critical site problems
- Develop and implement response plans to deal with emergency situations resulting from major equipment failure or power shutdown
Qualifications for facilities management
- 2 - 3 Years of experience in HVAC, electrical, plumbing, building automation, or general maintenance
- Prepare and scan customer documents into a digital repository for later indexing using Sharp Electronics Scanning equipment
- Index the scanned documents according to specified fields
- Maintain cleanliness and order in the scanning areas
- Maintain scanning center procedure manual
- Requires AA in Business/Materials Management or related degree
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Facilities Management Job Description
Job Description Example
Our company is growing rapidly and is hiring for a facilities management. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for facilities management
- Assist in providing technical solutions to users during housekeeping meetings and keep users aware of the activities on building and facilities
- Review and recommend improvement to emergency operation programme in order to deal with any major breakdown of the system, e.g air-conditioning failure, water supply leakage, failure of power system
- Attend to all faults and breakdowns of essential services to avoid interruption to business
- Provides those training and skill developmental opportunities that will enable employees and shareholders to achieve the employment goals
- Consistently demonstrates professional skills in structuring assigned activities, teamwork, utilizing all forms of communications, implementing operational efficiencies, solving business problems, and making decisions
- Tracks projects, reviews work of contractors, and coordinates activities to close out projects upon acceptable completion of work
- Provides leadership, coaching, training, and development of multi-functional staff to promote career development
- Collaborates with other business unit representatives, and peers, in support of enterprise decisions, goals and objectives
- Develops operational goals for projects, either self-initiated or delegated
- Provides technical advice and assistance to team members and others on difficult or unusual work problems
Qualifications for facilities management
- Excellent verbal, written communications, financial and leadership skills
- Ability to work effectively with all levels of personnel, including cross functional teams
- Proficient in Microsoft Office applications, with the ability to learn other software programs
- Experience with Computerized Maintenance Management Systems (CMMS) and/or other building related applications
- 4 –5 years of experience working in a Building Operations or Property/Facility Management role
- Bachelor’s degree (BA or BS), or equivalent professional experience
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Facilities Management Job Description
Job Description Example
Our growing company is looking to fill the role of facilities management. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for facilities management
- Providing guidance on FM and operational requirements to Property leadership, colleagues and project teams, to ensure service delivery is optimized for existing, new and refurbished sites
- Provision of a cost effective and efficient facility services, identifying opportunities / initiatives to improve productivity and minimize spend
- Provision of a statutory & regulatory compliant property portfolio
- Work closely with the Health, Safety and Wellbeing team on property related matters, including incident management & investigation and workplace initiatives
- Work closely with the Environmental Sustainability team, to ensure our operations support NABs environment agenda
- Manage, develop and implement procurement strategies for Hard and Soft facilities management services such as couriers, stationary security, pest control, waste management, cleaning and other type of related services
- Manage, develop and implement procurement strategies of all spend related to Marketing and Communications
- Balance the workload in the team by taking on additional responsibilities
- Manage and support all activities related to tactical procurement from RFP to Purchase order stage
- Executive assistance to the Group Director of Property and Facilities and Senior Group Property and Facilities Manager
Qualifications for facilities management
- Ability to develop RFPs and work with vendors on negotiation of contracts and agreements
- Considerable analytical knowledge and experience with various heating systems, boilers, air conditioning systems, electrical systems (including UPS and generator), building maintenance and equipment repair
- While performing the duties of this job, the employee is frequently required to sit, see, use hands to handle and feel, and talk and hear
- Working knowledge of regulatory codes as applied in health institutions
- Requires color acuity sufficient to distinguish color coded wiring and piping
- At least 3 years – preferably 5 years – of progressively responsible administrative skills and with some experience preparing and monitoring a budget
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Facilities Management Job Description
Job Description Example
Our growing company is looking to fill the role of facilities management. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for facilities management
- Create and administer a team diary management system ensuring full awareness and co-ordination of diaries, making sure there is adequate holiday cover
- Collate weekly FM reports from the team and assist in the preparation of a single weekly report
- Raising purchase orders and the processing of invoices via CAS system
- Receive, verify and code for payment all property related invoices including
- Plans, schedules and supervises construction, repair, maintenance and installation of UNJSPF premises (both the fund Secretariat and the Investment Management Division) in coordination with the building management
- In coordination with the building management, plans, schedules, supervises and coordinates maintenance services of installations, systems and equipment
- Receives, analyses and reviews service requests, including installations of equipment
- Coordinates with different sections in case of changes in requirements and suggests alternatives or interim solutions
- Coordinates with other UN departments and the building management on all matters relating to Lease Agreements and Contractor Contracts regarding the maintenance and renovation of UNJSPF premises
- Manages Lease Agreements and other Service Contracts
Qualifications for facilities management
- Skilled with computer systems – in particular Word, Excel, PowerPoint, Project, MS Publisher, and Access – preference for some experience with AutoCAD and creating web pages
- Skilled in interpersonal, verbal, and written communication
- Ability to work cooperatively and collaboratively effectively with others as a member of a team
- Ability to work simultaneously and with strong attention to detail on multiple tasks and projects with varying degrees of complexity and specified time frames
- Ability to maintain confidentiality in all business matters
- Type of mechanical certification (i.e., stationary engineer, HVAC certification)
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Facilities Management Job Description
Job Description Example
Our innovative and growing company is hiring for a facilities management. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for facilities management
- Represents the Fund and assists in preparation of draft proposals for construction and alterations work including construction drawings, technical specifications, bills of quantity and cost estimates
- On behalf of the Fund, conducts technical reviews of offers submitted and studies drawings and sketches for review and discussion to determine extent of work required
- Prepares and writes requisitions for purchase of equipment, material, spares
- Provides support services to meetings, and maintains liaison with relevant focal points
- Participates in the preparation of cost estimates of biennial budget and spending plan related to the maintenance of Fund’s premises and other areas of responsibility
- Prepares yearly budget estimates and monthly tables of prorated charges for common services, and monthly/yearly consumption and expenditure tables charts of general operating expenses
- Coordinates with Special Services unit, Security and Safety on their investigation on safety and fire hazard situations associated with installation of equipment within the fund’s premises
- Receives, prepares and distributes mail correspondence shipments, FedEx, USPS
- Plans, schedules and supervises construction, repair, maintenance and installation of conventional buildings, temporary buildings, infrastructure and sites and premises
- Plans, schedules, supervises and coordinates maintenance services of installations, systems and equipment throughout the buildings
Qualifications for facilities management
- CIPS qualification would be advantageous
- Experience of buying services/material related to Facility Management or Marketing and Communication such as cleaning, couriers, stationary, utilities (Water and Energy), Building and Ground Maintenance, office fit out out/refurbishment projects, Public relation agencies, Exhibitions
- Skills in Stakeholder management, Relationship management, Organisation and negotiation
- High-level written and oral communication, influencing and negotiation skills
- Must be flexible, determined and imaginative
- Working knowledge of Microsoft Office and other electronic tools