Facilities Specialist Job Description

Facilities Specialist Job Description

164 votes for Facilities Specialist
Facilities specialist provides oversight of hazardous waste activities and programs in accordance with EPC and state requirements, including maintenance and inspection of site hazardous waste storage area and disposal documentation.

Facilities Specialist Duties & Responsibilities

To write an effective facilities specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included facilities specialist job description templates that you can modify and use.

Sample responsibilities for this position include:

Repairs plumbing fixtures, window and door frames, and associated locks and closing devices
Repairs and replaces electrical equipment
Responsible for facilities assessments with regard to all engineering disciplines, civil, structural, mechanical, electrical, architectural and DDC controls
Complete minor plumbing and restroom fixture repairs
Operations function smoothly, and ensures building provides a safe
Assists in the relocation of employees to new offices and the movement of desks, computers, between offices
Coordinate and oversee all vendor activities within the facility, such as, vending, coffee, copy paper supplies, shred it, external storage management (Iron Mountain)
Helpdesk management and operation tracking of open and closed work orders
Visitor procedures for example visitor set up
In-house events setup and set-down

Facilities Specialist Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Facilities Specialist

List any licenses or certifications required by the position: LEED, DPOR, CPR, HVAC, PMP, TIA, TIER, II, NEBOSH, AED

Education for Facilities Specialist

Typically a job would require a certain level of education.

Employers hiring for the facilities specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Communication, Management, Engineering, Guidance, Associates, Technical, Business, Business/Administration, Graduate Education

Skills for Facilities Specialist

Desired skills for facilities specialist include:

HVAC/refrigeration maintenance and be knowledgeable of rules and regulations governing facilities safety requirements
Safe handling and disposal of chemicals and hazardous waste
Emergency preparedness plans and their implementation
Inventory control
Property administration specific to PO tracking

Desired experience for facilities specialist includes:

High School Diploma Minimum 5 years of relevant business experience
General knowledge of architecture, MEP engineering, structural engineering
Minimum 5 years in maintenance and repair in a commercial and industrial environment
Clean and supply designated facility areas, including outdoor spaces (dusting, sweeping, vacuuming, mopping, cleaning ceiling vents, restroom cleaning)
Must possess strong work ethic in supporting customer needs, responding promptly and consistently
Must have knowledge or willing and able to learn Computerized Maintenance Management Software, AutoCad, Microsoft Project

Facilities Specialist Examples


Facilities Specialist Job Description

Job Description Example
Our company is looking for a facilities specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for facilities specialist
  • Review rent rolls, CAM, termination and notice dates
  • Integrate new leases including those from mergers and acquisitions and other Hitachi companies
  • Meet with landlords to discuss lease and other tenant related issues
  • Work with Project Managers to ensure budget and cost tracking, tenant improvement allowances
  • Interact with Procurement, Accounts Payable and Receivables
  • Define and execute global strategic initiatives
  • Developing standard business processes and practice
  • Improve business process efficiency through optimization and automation
  • Implement new technology enhancements and products
  • Document global standard processes
Qualifications for facilities specialist
  • Valid driver’s license with a currently registered vehicle
  • Incumbent will be required to carry a cellular phone device and to be on call to support operations on an as needed basis
  • Relevant qualifications IFMA Facility Manager Professional (FMP) and/or related experience with at least 3-5 years of career progression in a customer service / administration position
  • Preferably knowledgable about Datacenter Monitoring and Configuration Management Tools
  • Informed on Datacenter Tier standards and preferrably with certification
  • Bachelor’s degree in electric/electronics discipline

Facilities Specialist Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of facilities specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for facilities specialist
  • Moving of furniture may require operation of a motor vehicle or forklift
  • Initiates purchase orders for parts, supplies, and equipment
  • General housekeeping of facilities areas to include the workshop, storage rooms, mechanical yard
  • Assist with in-house moves (furniture, boxes, equipment, ), set-up of new hires and visitor offices
  • Designing, implementing and managing various initiatives
  • Managing Deviation Reports
  • Acquire thorough knowledge and expertise in technical aspects of Metrology, Preventative Maintenance, Utility equipment and facility operations in general
  • Demonstrate leadership by example and participation
  • Assist with aircraft movement on the ground, wing walking
  • Assists with employee requests such as desk raises, keyboard installations, desk moves
Qualifications for facilities specialist
  • AA or Bachelor degree
  • May occasionally drive to site locations
  • Exposure to biological fluids with potential exposure to infectious organisms on rare occasions
  • May be stationary for 4-6 hours per day
  • Frequent crouching, stooping, bending and twisting of upper body and neck
  • Light to moderate lifting and carrying (or otherwise moving) objects, including luggage and laptop computer, with a maximum lift of 25 lbs

Facilities Specialist Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of facilities specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for facilities specialist
  • Ability to prioritize assignments multi-task
  • Researches building database for available space and coordinates room assignments for all incoming graduate students, for new postdoctoral hires and undergraduate teaching assistants
  • Maintain EHS postings
  • Responsible for indirect purchasing process within facilities department
  • Act as MAC coordinator
  • Assist internal customers during special building events
  • Facilitates reviews and revisions of Facilities Department related Standard Operating Procedures, Work Instructions, Risk Assessments, and OJT Task Evaluations for each group within the Department
  • Manages and provides support, information, and assistance to individuals and groups with the initiation, review, submission, and follow-up of documents such as Change Controls and Corrective and Preventive Action plans
  • Provides periodic review of Facilities Department documentation and records such as logbooks and maintenance work records to assess for compliance with established quality standards, policies, and procedures
  • Participates in, and obtain results of, all Facilities Department quality and regulatory audits
Qualifications for facilities specialist
  • Experience in general maintenance and repair (4 years)
  • Demonstrated knowledge of safety equipment standards
  • Requires AS or AAS in an engineering or scientific related field with 1+ years of experience
  • Able to perform job risk analyses and create and execute quality control initiatives with business area leads (Managers) and the PMO
  • Ability to perform post incident investigations to include detailed reporting and verbally communicating with the QCSE Manager, PMO, and other pertinent arties until all actions have been closed
  • Capable of conducting regular quality, safety, and environmental inspections of all work areas and provides written reports detailing corrections and issues addressed

Facilities Specialist Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of facilities specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for facilities specialist
  • Resolve or coordinate timely resolution for all facilities requests, such as temperature complaints, conference scheduling conflicts
  • Receiving and unloading furniture deliveries from transportation companies
  • Some duties will overlap with those in the Maintenance department
  • Keep tracking of office facilities and equipment operating status including furniture, MFDs, shredders, kitchen appliances , coordinate with vendors for repairing in a manner of promptly to minimize the downtime
  • Hang wall mounted devices for bathrooms, offices, hallways, as requested
  • Chaperone contractors to facilities work need areas (ex
  • Prepares move plans and then facilitates organizing and scheduling of the required materials and resources
  • Organizes and stages shred bins for collections and recycle
  • Handled end to end operations of a facility like Soft Services, M&E’s, Front office, Cafeteria & Pantry operations, Stock Indenting & Management, Mail& Courier, AMC, budget inputs, reporting
  • Should have knowledge and of maintaining all aspects of M&E and related equipment like UPS, Chiller, DG Sets, Transformers
Qualifications for facilities specialist
  • Ability to work autonomously using considerable independent judgment, direction, and initiative in carrying out daily operations
  • Demonstrate the ability to work effectively in a team based environment and interact professionally with co-workers and vendors, understands internal customers, and strive to maintain good relationships with others
  • Must have knowledge or demonstrate ability to learn EHS regulations, issues, procedure, processes, reporting requirements, and other compliance requirements with federal, state, and local laws governing the environment
  • HS or GED plus 5 years of experience or College degree and 3 years experience
  • And furniture purchases and processes documents
  • Master (Sciences, Medical Sciences or Regulatory Affairs) or Engineer

Facilities Specialist Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of facilities specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for facilities specialist
  • Serve as one of property operations / maintenance point of contact for facilities’ issues in complex facilities as defined above
  • Lead representative for the set up and supervision of a facilities help desk
  • Performs procurement and installation of office fixtures/furniture/equipment
  • Assist all other members of facilities maintenance including mechanical, general repair and maintenance, ground maintenance
  • Liaison with building management on all building / facilities related issues
  • Plan, budget, and schedule facilities modifications and repairs including cost estimates, bid sheets, layouts, and contracts
  • May be asked to do building sweeps to ensure employees are properly securing data
  • On call 24 hours to respond to building alarm notification calls and other facilities issues
  • May assist the Site Manager with management of physical assets (laptops, desktops, furniture)
  • May act as liaison with other tenants and/or building owners/managers corporate Director of Real Estate
Qualifications for facilities specialist
  • 4+ years’ experience in a GMP regulated environment, with exhibited knowledge or proficiency at facilities operations, validation and/or change control (with BA or BS in biological science or engineering)
  • 2+ years’ experience in a GMP regulated environment, with exhibited knowledge or proficiency at facility operations, validation and/or change control (with MS in biological science or engineering)
  • Organizational and management skills to coordinate multi-discipline projects
  • Understanding and familiarity with deviation investigations, change control and related FDA & European regulatory requirements, guidelines, and recommendations (understanding of regulatory guidelines for other countries a plus)
  • Experience in report writing with proficient organizational, spelling, grammar, and typing skills
  • Ability to quickly learn and master Equipment/Work Order management software and Quality management software used for management of Facilities business and Quality systems

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