Director, Facilities Job Description

Director, Facilities Job Description

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Director, facilities provides in-house expertise on the different types of building systems and equipment, including but not limited to: plumbing, electrical, lighting, HVAC systems, parking lots, roofs, skylights and landscaping.

Director, Facilities Duties & Responsibilities

To write an effective director, facilities job description, begin by listing detailed duties, responsibilities and expectations. We have included director, facilities job description templates that you can modify and use.

Sample responsibilities for this position include:

Read and interpret electrical, electronic, mechanical, plumbing and architectural drawings, operations manuals, control schematics
Assists director in expense monitoring, long range planning and budgeting activities
Electrical sign-offs
Directs all aspects of maintenance for the facility including, but not limited to security, landscape, parking areas, plumbing, roof, janitorial, carpet, raised floor, and general maintenance
Lead and develop staff to excel in department and individual objectives
Leads the on-site Facilities Management team, to include the management of Operations, Maintenance, Financial Budgeting and Planning, Contract and Vendor Management, and HR Management
Extensive financial management including budgeting and forecasting for overall annual operational budget
Determine the reasons for component, systems or structures malfunctions
Vendors - Secures ordering information and prices for materials, equipment, spare parts, replacement equipment, , and exchanges information and relevant application data
Provides requested input to help in developing plans for programs and long-range plans

Director, Facilities Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Director, Facilities

List any licenses or certifications required by the position: CHFM, CFM, CPR, AED, CPMM, IFMA, PMP, FMA, OSHA, CPO

Education for Director, Facilities

Typically a job would require a certain level of education.

Employers hiring for the director, facilities job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Management, Engineering, Education, Business, Business/Administration, Architecture, Technical, Construction, Construction Management, Project Management

Skills for Director, Facilities

Desired skills for director, facilities include:

HVAC
Equipment specifications
Electrical
Plumbing
Federal
State
Inspection procedures and applicable codes
Safety systems
Budgeting
Excel

Desired experience for director, facilities includes:

Meets with potential leasing clients and assists in gathering business
Impacts the achievement of customer, operational, project or service objectives
Interprets the latent meaning of messages and figures out unstated needs, confirming messages, asking probing questions, and clarifying expectations to reach agreement
Anticipates talent needs for upcoming projects and assignments
Provides direct support and assistance during major work projects to include UPS, Emergency Generator, Life Safety, Fire Alarm, Infared, Vibration Analysis, Load Banking, and AHU, Chilled Water systems, Boiler and Fuel Oil Systems equipment
Considerable knowledge of general Construction management and facility management

Director, Facilities Examples

1

Director, Facilities Job Description

Job Description Example
Our company is looking for a director, facilities. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for director, facilities
  • Oversee projects and operations at satellite (leased) locations where applicable
  • Lead RFP process for NYC janitorial bid
  • Lead and participate in the planning and development of long-range space plans to meet future facility space needs
  • Develop move plans and space strategies utilizing blocking and stacking diagrams as necessary for strategic and tactical planning
  • Provide complex and detailed design layouts of new and existing office space and furniture as needed for move's and tenant improvement projects
  • Responsible for developing and managing a comprehensive space inventory with utilization metrics
  • Verify accuracy of data, update as necessary after renovation and construction projects
  • Meet with departments to determine space needs
  • Act as Project Manager for individual renovation projects
  • Lead a team of space designers and drafting coordinators
Qualifications for director, facilities
  • Principles of environmental stewardship, including energy use, water use, transportation, recycling, air quality
  • Maintains current knowledge of facility and property maintenance OSHA and all regional health and safety requirements
  • Coordinates and participates in the research of new services
  • Excellent communication skills—both upwards and downwards and outside the company
  • A passion for KNOS’s mission of driving extraordinary academic achievement and personal growth that result in students’ attainment of a college degree
  • A master’s degree in a related field (bachelor’s degree required)
2

Director, Facilities Job Description

Job Description Example
Our company is growing rapidly and is looking for a director, facilities. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for director, facilities
  • Supporting the needs of ABC scientific departments involved in animal research, the business goals of ABC, in general
  • Seasoned coach to facilitate the development of team
  • Provides oversight of compliance to all business continuity plans for all buildings in the region
  • Provides oversight of regional facilities team and ensure effective coordination of furniture requests, box moves, adds, and change activities and validates facility space
  • Oversees the Preventative Maintenance program through utilization of the CMMS
  • Maintain high KPI ratings including documentation and reporting
  • Creates, implements, and sustains processes and systems
  • Maintains ‘best in class’ level of safety metrics and programs
  • Oversees all sizes of projects from small projects up to large capital projects
  • Will develop, implement, direct and support “best practices", ABM polices and standards in quality management, job and site safety programs, and personnel administration
Qualifications for director, facilities
  • A minimum of three years leading and developing high-performing teams
  • Extensive history managing building automation system (BAS) technology
  • Significant computerized maintenance management systems (CMMSs) knowledge
  • High proficiency in Microsoft Office Suite applications
  • Will be required to travel to multiple locations around campus on a daily basis
  • May be required to travel to multiple remote office locations around the globe
3

Director, Facilities Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of director, facilities. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for director, facilities
  • Work with outside vendors to assess the current condition of electrical, air conditioning, plumbing and other essential facilities and equipment
  • Overseas Team Responsible for Functioning of Business Systems Including Mechanical, Electrical, Fire/Life Safety as it pertains to our Buildings and Related Areas
  • Provide support to Real Estate, Finance & Accounting on rent payments, budgeting/coding requirements and questions
  • Coordinate preventive maintenance, repairs, programming changes and installation of equipment to meet company needs
  • Partner with procurement on all facility purchases, contracts, office security/access system, post room services, office cleaning services, and office vending services
  • Assist with carrying out health and safety audits and inspections and supervise the general administration arising from health and safety matters
  • Perform office ergonomic evaluations which may include assisting employees in the proper workstation and/or chair adjustments, recommending input devices
  • Provide recommendations for staff recruitment, selection, promotion, advancement, corrective action and termination
  • Prepare and deliver performance appraisal for staff
  • Participate and undertake applicable professional, technical and career development training (delivered internally and externally) to include attainment of associated qualifications, where required
Qualifications for director, facilities
  • The individual performing the physical survey of the facility and completing the SOC must have an appropriate educational or background or be qualified through a combination of experience and training
  • Ability to work overtime on short notice and work in both NY and NJ locations
  • Strong analysis skills and comfortable with financial analysis of budget, forecast and performance
  • Ensure all work is consistently done to a first-class, luxury, standard
  • Able to be flexible in schedule
  • Previous experience managing large facilities required
4

Director, Facilities Job Description

Job Description Example
Our innovative and growing company is looking for a director, facilities. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for director, facilities
  • Accountable to manage the planning, design, implementation and maintenance of facility management
  • Develops objectives, strategy and performance through development of annual plans, budgets, and short and long range plans monitoring performance relative to established plans and budgets
  • Develops site analysis, makes recommendations for real estate strategy based on business needs and market conditions, which support the Company's objectives
  • Leads Real Estate efforts for acquisitions, including site selection, renewal and disposition efforts as required
  • Oversees capital projects and manages budget and schedule expectations with leadership
  • Provides Facilities support to business development pursuits to include RFP assessment as required
  • Reviews lease agreements and makes recommendations to leadership based on business objectives
  • Manages relationships with building ownership and property management across the Company, to ensure compliance with lease terms
  • Negotiates and manages direct vendor/partner contracts
  • Monitors and updates space and design standards and communicates with vendors for compliance
Qualifications for director, facilities
  • Broad commercial real estate and financial background with 5+ years of relevant experience as portfolio/asset manager with experience in leasing, construction, engineering and all facets of facility/property operation and management
  • Minimum of 10 – 15 years’ experience working in a facilities management
  • Customer-oriented with a strong service mentality
  • Must be a results-driven, process-oriented individual obsessed with continuous improvement
  • Ability to adapt – the individual will need to adapt quickly to changes in scope or direction and be flexible to adopting changes quickly
  • Proven record of success managing large portfolio (1m sq
5

Director, Facilities Job Description

Job Description Example
Our innovative and growing company is hiring for a director, facilities. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for director, facilities
  • Prioritizes, develops action plans and organizes tasks
  • Oversees the implementation of an automated work order system
  • Demonstrates consistent logic, rationality, and objectivity in decision making
  • Provide strategic direction to ensure 100% uptime availability of critical system infrastructure and utilities for the data centers
  • Ability to proficiently utilize various facility technologies to include Computer Assisted Facility Management (CAFM) system, Computerized Maintenance Management System (CMMS), and Computer-Aided Design (CAD) software to effectively manage and organize preventative and predicative maintenance plans to ensure appropriate alignment to business units and needs
  • Lead and implement CSC energy conservation program, management plan, and savings initiatives (both systems & use related) to manage and reduce this significant expense
  • Maintain a thorough knowledge and understanding of OSHA and environmental rules/regulations as it pertains to operating a corporate campus and critical and non-critical facility operations
  • Provides on-site support and project management to national initiatives overseen or initiated by the corporate National Operations personnel, including sustainability & energy management
  • Hires, motivates, evaluates and directs staff in order to ensure that employees receive adequate guidance and resources to accomplish established department objectives
  • Maintains, through subordinates and direct observation, a continuous awareness of all operational areas
Qualifications for director, facilities
  • Proven record of success managing a large portfolio
  • Bachelor’s degree (Mechanical Engineering, Architecture preferred) with at least 12 years comprehensive construction industry experience required
  • Must have estimating, purchasing and project management experience
  • Must have supervisory skills to lead crews and resolve conflict
  • Minimum of 5 years experience with facilities and preventative maintenance techniques, repair work, and groundskeeping
  • Ability to respond to resort needs during non-business hours

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