Assistant Facilities Manager Job Description
Assistant facilities manager
provides real estate coordination for WMG real estate portfolio, including managing the real estate approval and recommendation process, lease management and buy-vs-lease analysis.
Assistant Facilities Manager Duties & Responsibilities
To write an effective assistant facilities manager job description, begin by listing detailed duties, responsibilities and expectations. We have included assistant facilities manager job description templates that you can modify and use.
Sample responsibilities for this position include:
Oversees and manages the technical staff’s daily operations consisting of corrective and preventative maintenance for critical building systems, automation controls and valves directly relating to HVAC, electrical, piping/plumbing systems
Review event notes, and take a leadership role in the setup and breakdown of chairs, tables, pipe and drape, rubber matting and carpets, giveaways, Additionally working with the Events department in setting up and converting exhibit halls, conference rooms and banquet rooms as necessary from event to event
Monitors work areas and examine systems to ensure safe conditions or to detect violations of procedures or safety rules
Examines systems information to determine needed installations, services, or repairs
Requisition materials and supplies, such as equipment, replacement parts
Plan, schedule, and coordinate general maintenance, major repairs, and remodeling or construction projects for properties
Coordinate and oversee operations, maintenance, administration, and improvement of properties
Maintain records of maintenance, operating costs, and special permits issued
Determine and certify the eligibility of prospective vendors
Other duties as assigned by Facilities Manager
Assistant Facilities Manager Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Assistant Facilities Manager
List any licenses or certifications required by the position: CFM, BOMA, IFMA, FMA, LSO, AK3, HSG179, PWTAG, LEED, JD
Education for Assistant Facilities Manager
Typically a job would require a certain level of education.
Employers hiring for the assistant facilities manager job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in General Education, Management, Business, Engineering, Education, Associates, Technical, Construction Management, Business/Administration, Hospitality
Skills for Assistant Facilities Manager
Desired skills for assistant facilities manager include:
Building systems
Real estate
Telecommunications
Furniture
Vendor management for specialized services
Accounting
Commercial real estate
Building operations and systems
Highly desired
Local health and occupational safety requirements
Desired experience for assistant facilities manager includes:
Must have strong understanding of facilities management, construction and base building operating systems
Demonstrated knowledge/competency in using new technologies, particularly software and apps, to increase efficiency required
Monitors operations, reviews regulatory logs as necessary to ensure proper operation of equipment
Checks malfunctioning equipment and ascertains corrective action required to restore to satisfactory operating condition when consulted
Ensure technicians are compliant with safety training and standards
Reviews, coordinates and issues Safe Work Permits with the technical trade leads
Assistant Facilities Manager Examples
1
Assistant Facilities Manager Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of assistant facilities manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for assistant facilities manager
- Review system performance and evaluate programming improvements to increase energy efficiency
- Provide engineering and control insight for plans of future expansion or installation
- Maximize utilization of suppliers, preferred vendors/contractors and the level of spending with Minority/Women owned Business Enterprises
- Supervise the delivery of contractual services
- Routinely inspects site to ensure suppliers are meeting contractual agreements
- Determines activities required for completion of a work order (WO) and works with suppliers to insure complex work orders are planned and executed on time
- Assist the FM in meeting or exceeding Site KPIs
- The direction of the Facility Manager, responds promptly to requests for building maintenance, repairs, cleaning needs, from building occupants and for the implementation of ongoing contract programs to address and resolve needs and problems
- Inspects the facility, systems, rooms, common areas, and reports back any findings or issues to the Facility Manager
- Coordinates facilities maintenance and repairs for multiple sites
Qualifications for assistant facilities manager
- Familiar with Lease Agreement contracts and contract negotiating methods
- Available 24/7 to assist with any facility related emergencies
- Works with the alarm company in the addition and deletion of security devices at all locations
- Supervises department moves and relocations
- Assists in the coordination of new construction
- Minimum of eight (8) years recent experience in facility management
2
Assistant Facilities Manager Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of assistant facilities manager. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for assistant facilities manager
- Need to have experience with Project Coordination and Project Management, budgeting and scoping the project
- Oversee the repair or replacement of equipment and systems, game and Targets, all facilities maintenance as required
- Electrical, Technical and Mechanical Experience strongly preferred
- Manage the facility operation (or operations if multiple sites), through both direct employees and third-party service providers, to ensure that all KPI and SLA are met or exceeded
- Inspect buildings, sites and equipment for needed repair and maintenance work
- Provide project management assistance for the Facilities Manager on large-scale renovation projects in the Sheridan Libraries and Museums systems
- Coordinate, facilitate, and attend monthly capital maintenance meetings at Evergreen Museum and Library and Homewood Museum
- Manage repairs and maintenance on all equipment and infrastructure
- Manage capital projects as assigned
- Liaison with Project Management Team on large scale capital projects
Qualifications for assistant facilities manager
- Invoicing and budget knowledge
- Excellent customer, computer (Excel), managerial, verbal and written communication skills
- Experience in ticketing or tracking system (ie Corrigo)
- Computer proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Access and Outlook), Corrigo Computerized Maintenance Management System (CMMS) preferred
- Sufficient functioning of all senses
- Occasionally lift or move up to 50 pounds at least 20% of the time
3
Assistant Facilities Manager Job Description
Job Description Example
Our growing company is looking to fill the role of assistant facilities manager. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for assistant facilities manager
- To organise and implement all office refurbishments or re-configurations in conjunction with management and other relevant departments
- To ensure that maintenance contracts are awarded to reliable and efficient companies and that all equipment and systems are properly serviced according to SLA’s and KPI’s
- To ensure all facilities related continuity processes and disaster recovery plans are up to date across all UK offices
- To ensure at all times compliance with H&S regulations and the provision of a safe working environment for both staff and contractors, including compliance with the Display Screen Equipment Regulations
- To ensure procedure manuals are always current and reflect contact details of all relevant contracting parties
- Management of the maintenance team
- To be on standby in case of any emergency situation which may include attending the office out-of-hours depending on the nature and gravity of the situation
- Direct assignments to ensure work is completed with quality and efficiency, and assess staffing to meet department and overall DC objectives and metrics
- Regularly communicate workflow status and updates to Department Manager,including department performance, operational objectives and associates issues, decisions made and solution implemented
- Establish and implement the preventative maintenance program to ensure maximum productivity
Qualifications for assistant facilities manager
- Computer proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Access and Outlook), Computerized Maintenance Management System (CMMS), preferred
- Practical and theoretical engineering knowledge
- Highly developed physical skills accuracy important
- Climbing, lifting equipment, work in un-pleasant environments, frequent walking, frequent work in plants rooms, sitting
- After hours, on call availability and some Saturday work will be required
- Minimum of 2 years of industry experience either in the corporate environment, third party service provider, or as a consultant
4
Assistant Facilities Manager Job Description
Job Description Example
Our company is looking to fill the role of assistant facilities manager. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for assistant facilities manager
- Occasionally assist associates to demonstrate the proper performance of their duties in safe manner when and if needed
- Possess a firm knowledge and understanding of facility lease agreements for all EB locations
- Serve as first line of on-site leadership for any facility-related items including responding to and addressing all facility requests submitted by staff via the facility task management system
- Ensures compliance, workforce security and safety by planning, implementing and overseeing facility management
- Provide expertise and define facilities management requirements to meet all company goals and needs
- Coordinate with NXP and HHSC for fire drill
- Ensure and oversee the appropriate response to all emergencies and crisis situations to ensure compliance as outlined in the Disaster Recovery Plan
- Assesses and monitors facility repairs to ensure cost effectiveness and establishes procedures and schedules for repair and maintenance
- Manage day porter responsible for the cleanliness of the restrooms, break room, and other common areas within the leased space
- Participate in all planning and budgeting associated with facility needs
Qualifications for assistant facilities manager
- Minimum 4 years of industry experience required either in the corporate environment, third party service provider, or as a consultant
- A warm, polite and friendly approach to customers, visitors
- Membership of CIBSE, IET, BIFM, CMI, IOSH or NEBOSH is desirable
- Previous facilities experience in a warehouse environment preferred
- Bachelor's Degree required in general business
- Minimum of 3 years' of experience in Facility Maintenance required
5
Assistant Facilities Manager Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of assistant facilities manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for assistant facilities manager
- On call 24/7 to address the aforementioned items
- Supports the Facility Manager in the day-to-day operational management of all aspects of the property to assure maintenance of approved quality standards
- Assists the Facility Manager in the preparation and coordination of fire, life safety and other safety programs
- Assists the Facility Manager in the preparation and coordination of all maintenance programs relating to interior and exterior conditions and appearance of the properties
- Support the Facility Manager to assure full compliance with standards established within the service agreement
- Participates in the selection of contract services, vendor negotiation of service agreements
- Assist and support the Facility Manager on the day-to-day financial management of the property and maintenance of financial records and files, as needed
- Responsible for the positive and prompt response to requests from building tenants and client
- Assist in the preparation and execution of an operating budget and work with System Facility Design group to reduce utility budget Interface with multiple departments regarding compliance, emergency plans, construction plans, maintenance, division safety meetings
- Work with power companies and other vendors to plan and complete job activities
Qualifications for assistant facilities manager
- Minimum of 10 years of industry experience required either in the corporate environment, third party service provider or as a consultant
- Three years recent supervisory experience
- 5 years' of related Facility Maintenance experience preferred
- Basic understanding of telecom and managing company cellular programs preferred
- Proficient with the Microsoft Office programs including Outlook, Excel, Word and Power Point
- Computer literate in all Microsoft office packages