Facilities Project Manager Job Description
Facilities project manager
provides criteria and performance specifications for facilities and equipment required to meet unique operating requirements and building and safety codes.
Facilities Project Manager Duties & Responsibilities
To write an effective facilities project manager job description, begin by listing detailed duties, responsibilities and expectations. We have included facilities project manager job description templates that you can modify and use.
Sample responsibilities for this position include:
Assist facilities architects and engineers during the design process with critical review of drawings and scopes of work
Provide constructive feedback to architects and engineers during design development
Assist in the design and engineering of construction/renovation activities
Selects vendors and manages vendor activity and performance to ensure compliance with the objectives of the project
Tracking facilities projects using project management software and SAP financial reports
Oversight of contractors, perform site visits to monitor progress and quality of work performed by contractors, vendors, and consultants, developing and controlling project budgets, managing project documentation, and coordination of contractors with internal personnel
Provide management with up to date status on assigned projects to include budgets, costs and schedules
Administrative responsibilities including managing project meeting minutes, maintaining organized project documents and files, chairing kick-off weekly construction coordination meetings, familiarity with the RFI, shop drawing review, submittal and change order review process, being able to provide detailed cost estimates of new and retrofit type installations, reviewing contractor’s schedule, logistics plans, contractor’s safety plan and quality control plan
Review and approve contractor schedules of values, payment applications and vendor invoices
Coordinate project close-out which includes the assembling and review of as-built drawings and specifications, operation and maintenance manuals, warranties and other close-out documentation to assure completion of work per the project requirements
Facilities Project Manager Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Facilities Project Manager
List any licenses or certifications required by the position: PMP, PM, LEED, S.M.S.T.S, IOSH, CFM, CPMM, CHFM, CCM, PE
Education for Facilities Project Manager
Typically a job would require a certain level of education.
Employers hiring for the facilities project manager job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Engineering, Architecture, Construction Management, Construction, Education, Project Management, Design, Business, Management, Technical
Skills for Facilities Project Manager
Desired skills for facilities project manager include:
Federal
State and local building and safety codes
Government organization and method of conducting business
Facility operations & maintenance activities and procedures
Sound program management techniques
Design
Electrical
AutoCAD
Building codes
Excel
Desired experience for facilities project manager includes:
Provide technical advice and assistance and assures compliance with Uniform Building Code, which includes overseeing the process of obtaining building permits and inspections
Supervise contractors, manage architects and engineers, perform inspections during construction and write reports, develop and control project budgets, assure coordination of efforts between contractors and internal personnel and manage construction program documentation
Perform procurement related duties including the development of detailed scopes of work, contractor pre-bid job walks, review of contractor proposals, preparation of bid tabs, and the preparation of purchase requisitions
Assigns project to Project Manager
Approves each PM’s proposed project schedule
Create and update overall Capital Project master schedule with executive summary comments
Facilities Project Manager Examples
1
Facilities Project Manager Job Description
Job Description Example
Our innovative and growing company is hiring for a facilities project manager. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for facilities project manager
- Knowledge of data center critical infrastructure functionality required
- For projects of medium scope, prepares, manages, and monitors project plans with regard to scope, quality, and risk
- Manages conflict resolution
- Manages project budgets, including preparation and review of purchase and change orders, tracking spend, and reconciling invoices, monitoring overall budget to ensure spend meets project requirements
- Develops, monitors, and maintains project schedules
- Interface with contractors or other professional consultants to resolve disputes through proper communication, negotiation and contract conformance review
- Incumbent will utilize record drawings, occupancy reports, Archibus Web Central (Integrated Workplace Management System), and departmental planning processes
- Interacts with senior internal and external personnel, and coordinates with various contractors internal organizations
- Analyzes data and situations
- Oversees detection, analysis, documentation, and resolution of service availability problems related to data center power, fire suppression, and environmental systems hardware
Qualifications for facilities project manager
- Analytical and self-motivated
- Able to write clearly and succinctly in a variety of communication settings – can get messages across that have the desired effect
- Requires travel and overnight stays
- Carry a company iPhone and respond to emergencies 24/7
- Up to 7 years prior work experience in the industrial construction field
- Bachelor’s degree in Construction Management or Engineering or related degree is strongly preferred or the equivalent in experience and evidence of exceptional ability
2
Facilities Project Manager Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of facilities project manager. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for facilities project manager
- Act as Clients representative for compliance with network design standards
- Oversees dissemination and participates in the receipt, processing, and data entry of maintenance/repair requests (work orders) through the automated work order system
- Recommends improvements and prepares written documentation as required by the profession and the department
- Maintains and establishes data center facilities and critical infrastructure support systems and processes
- Perform project walks with system owners (change orders, bids)
- Execute approved plans, ensuring projects are completed in an efficient, cost effective, and timely manner
- Make contact with, negotiate with, achieve conflict resolution with, and obtain written approval from government officials
- Able to manage multiple projects and suppliers
- Great team player, who enjoys working closely with colleagues
- Energy, enthusiasm and drive to make a difference
Qualifications for facilities project manager
- General understanding of construction contracts and lien release process
- Firm grasp of CAL-OSHA construction safety standards
- Ability to identify problems and to patiently work with others to resolve construction issues
- Construction project management with progressive leadership/management within a college or university environment
- At least five years previous construction experience required
- Experience, knowledge, and a track record in project management techniques, concepts, principles, and standards
3
Facilities Project Manager Job Description
Job Description Example
Our company is searching for experienced candidates for the position of facilities project manager. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for facilities project manager
- Utilizes CAFM system, reviews and approves space requests for employee additions and moves
- Host meetings with key stakeholders and company leaders
- Coordinate project phases, review financial statements and assure on-time delivery of projects
- Works with others (e.g., Industrial Engineering, Operations) to identify and implement alternative processes that result in improved efficiency
- Conducts audits in corporate, region, and district facilities to ensure compliance with UPS, U.S. domestic, foreign national, and international HAZMAT transportation regulations (e.g., Department of Transportation [DOT])
- Conducts training using presentations, hands-on demonstrations, curriculum guides, and testing materials to instruct employees within the PE function
- Ensures that facility inspections to identify any need for operational improvements and/or equipment repairs are carried out to improve efficiency of package flow and safety
- Delivers regulatory training
- Coordinate daily activities with client personnel
- Interface daily with client vendors, general contractors, and Sub-Contractors
Qualifications for facilities project manager
- Architectural, Construction or Engineering background preferred
- Responsible for the accuracy and executions of the project's open-to-spend records
- Provides regular summary and detailed report internally to upper Management
- Creates project financial expense plan, tracking and reporting variances throughout the project
- Participates in the improvement of the Project Management practices, procedures, and monitoring costs, timescales and resources used
- Responsible for development and implementation of the project's phasing schedule
4
Facilities Project Manager Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of facilities project manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for facilities project manager
- Manages the User Change Request process with design consultants, contractors, vendor, and other project participants
- Provide value engineering of project to identify potential cost savings and eliminate project delays
- Participate in weekly meetings with client vendors, general contractors, and sub contractors
- Review project schedule and sequencing of planned work activities
- Monitor status of MOPs, RFIs and submittals
- Provide technical guidance for the CMMS
- Manage planning of facilities projects including
- Create and review project plans and proposals, and work with management to develop project objectives
- Execute IFM transition plan while mitigating duplication of vendor-client efforts, integrating business solutions, and facilitating problem resolution
- Maintain effective communication among internal staff during implementation, establish a future vendor-client framework for functions such as billing and performance management
Qualifications for facilities project manager
- Follows Standard Project Management Methodology and produces timely, high quality project management deliverables throughout solution delivery life cycle
- Supports procurement by providing subject matter experts or expertise and vendor requirements
- Works with Energy, Facility, and Region teams in defining project deliverables, milestones, resources, and schedules
- Works with Energy Managers and energy data provider to create the annual energy baseline for planning purposes
- Enrolls sites into Demand Response programs with aggregators and dispatches store notifications as events occur
- Manages Sears and Kmart operating hours with Store Operations and communicates changes to field, stores and EMS provider
5
Facilities Project Manager Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of facilities project manager. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for facilities project manager
- Complies with federal, state and local legal requirements by studying new and existing legislation
- Develops space plans and recommends equipment/color/material selections, where feasible
- Develops project cost estimates and obtains proposals from third party vendors as applicable
- Reviews and analyzes bid results
- Prepares a comprehensive project budget and project timeline for Cost Center Representative and Corporate Facilities approval
- Develops documentation for Executive Management and funding approval
- Oversees, manages and coordinates work of project vendors and/or in-house business units to ensure project is completed as scheduled and budgeted
- Reviews and manages changes to the project as applicable, including impacts to project cost and schedule
- Updates and reconciles project costs monthly for accounting reports
- Upon completion of projects, ensures all documentation is correctly completed and closing data, including capitalization information, is reported to the appropriate departments
Qualifications for facilities project manager
- Strong knowledge and hands-on experience in standard project management methodologies
- Ability to meet timelines and manage budgets
- Fluency in MS Office Suite applications incl
- Ability to define concerns and provide appropriate solutions
- Ability to create and ensure accuracy of reports
- At least 6 years of Construction Project Management experience