Facilities Services Manager Job Description
Facilities services manager
provides requirements and direction to engineering and construction subcontractors in concert with the LBNL Projects and Construction Office to plan and execute major power or mechanical system related upgrades.
Facilities Services Manager Duties & Responsibilities
To write an effective facilities services manager job description, begin by listing detailed duties, responsibilities and expectations. We have included facilities services manager job description templates that you can modify and use.
Sample responsibilities for this position include:
Advise and assist senior client leadership in formulating related plans and programs
Anticipate, identify, monitor and respond to emerging client requirements and task orders
Prepare proposals to win client task orders and organize / manage associated resources
Ensure project management plans and best practices are employed for each task order
Manage and report on each individual task order overall contract performance
Establish continuous improvement and innovation practices within the consultant team
Perform various administrative, financial management, and human resources functions
Develop category strategies to achieve cost savings and improve quality and service levels by identifying opportunity areas such as product standardization and supplier consolidation
Oversee all spend activity and purchase requests for assigned category areas and determine proper action plan for all purchases that meet the procurement involvement threshold (e.g., strategically source, tactically source, user purchase)
Provide category procurement subject matter expertise to the associated business / function group and sourcing specialists or seek out expertise from business / function when necessary
Facilities Services Manager Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Facilities Services Manager
List any licenses or certifications required by the position: IOSH, S.M.S.T.S, CFM, IFMA, OSHA, BOMA, PMP, CHFM, AHE, NEBOSH
Education for Facilities Services Manager
Typically a job would require a certain level of education.
Employers hiring for the facilities services manager job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Engineering, Business, Management, Education, Architecture, Construction, Business/Administration, Construction Management, Technical, Associates
Skills for Facilities Services Manager
Desired skills for facilities services manager include:
Database queries and analysis
General construction
Microsoft Office Suite applications
Particularly Excel and Outlook
Electrical
Multidisciplinary business principles and practices to achieve successful outcomes in cross-functional projects and activities
Plumbing and mechanical
Education and local office protocols to promote the expected behaviors and practices
Financial terms and principles
Help ensure compliance by associates in the office through communication
Desired experience for facilities services manager includes:
5+ years of work experience with facility environmental compliance and sustainability
Sound understanding of facilities engineering and architectural services
Sound understanding of federal health, safety, environmental, and security regulations
Development of working relationships with key business line representatives and develop strong working relationships with other key Corporate Service functions, Finance, Supplier Vendor Management, Corporate Security, Engineering and Maintenance
Efficient communication with all key interfaces, , other business partners
Effectively work with functional and business groups as a trusted advisor to determine desired product/service specifications and projected demand when making recommended action plans
Facilities Services Manager Examples
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Facilities Services Manager Job Description
Job Description Example
Our growing company is looking for a facilities services manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for facilities services manager
- Work with CoE and the business to ensure that all spend above established thresholds are managed strategically
- Establish roles and responsibilities for Sourcing Specialists, Category Analysts, and the Business / Function stakeholders for sourcing/category projects
- Proactively identify improvement opportunities for assigned category areas and recommend key actions to the appropriate stakeholders
- Combine all spend information into yearly plans and long-term forecasts for costs, savings targets, and planned projects
- Bachelor’s Degree in Science or Business (or other related degree programs)
- 3-5 years of industry/category specific experience in Corporate Services (Travel, Corp Maintenance, Temp Labor Agencies, HR/Benefits/Insurance/ Office Supplies, Management Consulting)
- Ability to develop category and sourcing strategies by identifying opportunity areas
- Experience managing and maintaining strong supplier relationships
- Strong interpersonal and management capabilities to manage and develop Sourcing Specialists and Category Analysts
- First hand working knowledge of strategic sourcing methodology required
Qualifications for facilities services manager
- Team Building, Technical knowledge and expertise, high degree of business acumen, management, and interpersonal skills
- Conduct daily audits and inspections for quality and safety
- Tour areas of responsibilities multiple times throughout shift
- Will determine fiscal requirements and prepare budgetary recommendations
- Responsible for managing all aspects of maintaining the employee fitness center, including vendor management, safety, equipment maintenance
- Must effectively communicate with upper management to understand business and people requirements to ensure facility services meets requirements to have a good working environment
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Facilities Services Manager Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of facilities services manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for facilities services manager
- Manage contractors to supplement Maintenance Department capabilities and to execute capital projects
- Develop and consolidate requirements for all exterior services including snow removal, landscaping and parking lot services
- Assign personnel to jobs, oversee work, monitor jobs progress and review completed jobs for quality and timely completion
- Coordinate work with other shops, contractors and construction supervisors to insure timely completion of work and continuity of service
- Develop and manage the training of shop personnel so that they can effectively and safely repair and maintain all assigned system
- Handle personnel issues within different areas of maintenance
- Maintain communications with customers and work management personnel to insure work definition is clearly understood and that shop actions meet customer and stakeholder requirements
- Plan and evaluate preventative maintenance activities to insure reliability and efficiency of systems
- Procure materials for jobs and to maintain shop inventory of critical items
- Provide estimates and fixed price quotations to customers
Qualifications for facilities services manager
- Proficiency in AutoCAD, Revit, Microsoft Office Suite, and project scheduling software
- Acts as local Business Continuity Coordinator
- Analyses and monitors operational costs to ensure department is operating within budget
- Working with the Director, Facilities & Office Services and Senior Manager, Facilities and Office Services in Toronto, manages the office space planning (in Hong Kong, Mumbai and any other future offices in Asia Pacific region) to ensure business has sufficient staff seating to meet their short and long term requirements
- Point of contact for the Hong Kong intranet site (includes posting of material, updating, ) and other Asia Pacific city sites as required
- Reviews, prepares, and codes invoices for approval
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Facilities Services Manager Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of facilities services manager. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for facilities services manager
- Ensure that the department operates within the ISO9002 system, British Retail Consortium Guidelines, Quality Management System (QMS), Global Engineering Standards (GESs) and all current policies and regulations regarding Health, Safety, Food Hygiene and Employment
- Responsible for the management and assurance of full compliance with asbestos, private water supply and Legionella Regulations
- Responsible for the Asbestos Register and its yearly review by RPS
- Be the prime contact for the management and control of contract deliverables (Critical Ventilation, Decontamination, Pressure systems, Medical Gases, etc)
- Ensure technical support is available to the workforce and respond to technical emergencies
- Implement and deliver technical training to M+E maintenance staff
- Assist the General Manager and Commercial Manager on all aspects of the hard services contract
- Develop the Estate plant and services replacement programme and advise the General Manager on all professional matters related to such maintenance
- Be responsible for the proper control of all maintenance contracts used within the contract in relation to quality standards, Health and Safety, control
- Manages contracts for general maintenance, janitorial, waste/recycling, snow removal/landscape, archive storage and other administrative services
Qualifications for facilities services manager
- Ability to manage multiple projects under demanding timelines and maintain accurate and detailed accounting of project financials
- 5 – 7 years experience in facilities/office services (operations, maintenance, security, housekeeping, ) locally, preferably in a financial, banking or legal environment
- Experience coordinating and establishing a new office
- Prior work experience in a fast-paced, high-growth, complex, and high visibility organization in the investment banking or financial services environments
- Experience with information services and reception an asset
- Flexible, well-organized and comfortable working well under pressure and with tight deadlines to produce high quality work in a timely manner
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Facilities Services Manager Job Description
Job Description Example
Our innovative and growing company is looking for a facilities services manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for facilities services manager
- Interfaces with key business unit managers to improve facility planning and resolve conflicts
- Improves productivity and reduces operating cost by reviewing and improving work flow processes
- Reviews and implements new company policies and initiatives for facility preservation or improvement
- Assesses long term staffing needs and provides resource planning and management of personnel matters
- Communicates and collaborates with employees and other business units to ensure effective dissemination of information
- Manages routine space planning and office moves
- Supports Real Estate with larger space planning projects and projects related to leased and subleased properties
- Identifies, negotiates & delivers Total Cost of Ownership improvement opportunities across category
- Compliance - Assess and monitor select accounts through compliance audits such as the EFQAT audit to ensure compliance with our client contracts, OSHA, Life Safety, and other local, state, and federal regulations
- Manage and oversees the delivery of specific facilities services at sub-region / country level
Qualifications for facilities services manager
- Has the utmost integrity and discretion
- Highly regarded as able to keep confidences and earn the trust and respect of stakeholders
- Exceptional attention to detail with demonstrated excellent judgment, professionalism and integrity
- Highly proactive, responsive, reliable, adaptable, self motivated and time flexible
- Is able to work irregular hours in line with a workload that fluctuates based on priorities and timeframes
- Strong technical knowledge with regards to HVAC, machinery, building maintenance, utility management, PLC's
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Facilities Services Manager Job Description
Job Description Example
Our company is looking for a facilities services manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for facilities services manager
- Interface with country management and employee councils at the sub-region or country level as applicable to anticipate issues and prepare mitigation plans, implementing complex solutions within constraints
- Measure service providers' performance by developing and comparing performance metrics and holding service providers accountable
- Leverage advanced subject matter expertise to solve specific complex facility /real estate related issues
- Responsible for an overall country budgets and implements cost saving, quality improvement, and/or efficiency strategies
- Act as a liaison to governmental agencies and local associations with authority to resolve issues and represent the company
- Implement strategies and procedures within existing policy framework with minimal supervision
- 15% - Drive large cross-functional projects focusing on bringing value through process improvement
- Ensuring that sufficient internal/external training is provided
- Feedback given on performance in relation to tasks undertaken, at progress and performance reviews
- Developing best practice for FM services on site to drive service and quality improvements across the contract
Qualifications for facilities services manager
- Experience in space planning, design and construction phases, and overall project management in corporate interiors
- Must possess excellent design capabilities and proficiency in corporate interiors and knowledgeable on building systems
- Prior supervisory or lead experience is preferred
- Expert knowledge and demonstrated experience in strategic energy management of large non-residential buildings
- Minimum of 5 years of experience in an office services position required
- Polished communication skills, neat presentation and a ready-to-pitch-in persona