Associate, Facilities Job Description

Associate, Facilities Job Description

175 votes for Associate, Facilities
Associate, facilities provides services including proactive maintenance, moves/changes, and reporting of any issues with HVAC, plumbing, electrical, reactive maintenance to the appropriate repair teams.

Associate, Facilities Duties & Responsibilities

To write an effective associate, facilities job description, begin by listing detailed duties, responsibilities and expectations. We have included associate, facilities job description templates that you can modify and use.

Sample responsibilities for this position include:

Source and procure needed building materials, parts and equipment to provide the necessary materials onsite for repairs such as
Establishes policies and practices to ensure that the Institute appropriately addresses applicable standards and regulations in the areas of responsibility
In close collaboration with the Associate Vice President for Finance ensures that appropriate business, purchasing and contract practices are established and functioning properly
Provide campus communications/materials supporting facility improvements, site activities and tenant concerns
Review and analyze safety incidents and production disruptions for lessons learned and share best practices
Negotiate and provide QA for all scheduled services (HVAC/refrigeration)
Identify documentation and retention standards workflow and process improvements that improve efficiencies
Track and schedule tasks with outside vendors
Meeting room and catering setups
General light maintenance

Associate, Facilities Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Associate, Facilities

List any licenses or certifications required by the position: IFMA, PMP, CPSM, C.P.M, EHS, CPR, EPA, BCA, FMA, AED

Education for Associate, Facilities

Typically a job would require a certain level of education.

Employers hiring for the associate, facilities job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Management, Construction, Supervision, Athletic, Communication, Administration, Sustainability, Legal, Teaching, Recreation

Skills for Associate, Facilities

Desired skills for associate, facilities include:

Construction principles
OSHPD codes and regulations
Microsoft Office Suite

Desired experience for associate, facilities includes:

Update project spreadsheet
Proactively identify current and future space constraints
Responsible for monitoring and reviewing facilities service requests
Knowledge of the use of power tools, moving equipment , grounds equipment, trucks, trailers
Assist with office moves/set ups, including ordering, arranging, moving and assembling furniture
Responsible for tracking data related to space, occupancy and real estate for all William Blair US offices

Associate, Facilities Examples


Associate, Facilities Job Description

Job Description Example
Our innovative and growing company is hiring for an associate, facilities. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for associate, facilities
  • Oversees Campus emergency operations and business continuity preparations
  • Oversees the infrastructure renewal activities of the Institute
  • Leads the campus Sustainability effort and chairs the Sustainability Council to address the interests of the entire campus community
  • Prepares analyses and presentations for senior administrators and the Board of Trustees
  • Monitoring and ensuring compliance with contract terms for + $MM spend with external partner across US and ensuring delivery of contract savings by partnering with and guiding the IFM Partner
  • Plans for the expansion of scope at new and existing sites and incorporating same into the contract and governance structure
  • Managing a Tenant Council
  • Working with sites and the IFM Partner to approve yearly budgets and for managing and approving changes to baselines using the change control process and working with sites and the IFM Partner to ensure budgetary alignment throughout the year
  • Ensuring monthly, quarterly and yearly contract deliverables are met including service levels and Key Performance Indicators
  • Works in partnership with GRES and PDS Partner to develop and implement projects throughout the Americas
Qualifications for associate, facilities
  • Ten years in a facilities leadership positions required, in a higher education environment preferred
  • Ability to interact effectively with all members of the Institute community and provide high levels of service throughout
  • Achieves a level of service for all customers that consistently prompts commentary on its excellence
  • Ability to work effectively in a consultative, decision-making culture
  • Ability to recognize, attract and motivate top talent
  • Provides a productive work environment while leading and supervising direct reports to assure effective job performance

Associate, Facilities Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of associate, facilities. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for associate, facilities
  • Maintain daily, weekly and monthly inspection and maintenance of building and HVAC roof motors and fans and replace as needed
  • Replace washers, faucets and seals on malfunctioning plumbing equipment
  • Facilitate various meetings
  • Assist in budgeting and monthly spending reconciliation
  • Track and coordinate current initiatives and accomplishments regularly
  • Perform data and business analysis and reports
  • Develop presentations as needed to support leadership
  • Report project developments, issues and results back to the customer to Shops management
  • Partner with the Finance team to ensure facilities management expense budgets are appropriately incorporated into the annual fiscal budget
  • Establishes and implements policies and procedures for department operations
Qualifications for associate, facilities
  • Experience in functioning in a consultative role
  • Interpersonal Savvy / Organizational Positioning
  • Learning on the fly (quick learner)
  • Knowledge of Building Systems and Facilities Management
  • Preferred BOMI or IFMA or other applicable professional certifications
  • Expert knowledge of machining and Computer Numerical Control (CNC) with broad ranging R&D machining experience

Associate, Facilities Job Description

Job Description Example
Our growing company is looking to fill the role of associate, facilities. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for associate, facilities
  • Negotiate terms of agreements and contracts
  • Assure environmental sampling and monitoring (Water, Production solutions, Air/Surface) are performed as per established standards
  • Minimizes downtime by being self-motivated preventive, reactive, and predictive maintenance
  • Coordinates arranging payment of invoices
  • Building engineers
  • Messenger center
  • Facilities maintenance and housekeeping duties with optimum service levels
  • Execute high-quality repairs and upkeep of all areas of the facility including building, grounds, systems, and storage structures / devices
  • Ensure campus grounds and landscaping are maintained regularly
  • Minimize downtime by being self-motivated preventive, reactive, and predictive maintenance
Qualifications for associate, facilities
  • Project administration and interior corporate service work a plus, Advanced proficiency in Microsoft Word, Excel, Outlook, Adobe Acrobat & extensive website and ability to learn new on-line tools, systems and skills
  • Provides an encouraging environment of supportive supervision for those who work in organizations that report to the AVP
  • Represents the Institute to the campus community, implementing effective interaction with vendors, donors, government agencies and other constituents
  • Maintain cross-functional relationships with other departments, including Manufacturing/Operations, Engineering, Utilities, Quality Control (QC), and Quality Assurance (QA)
  • Responsible for maintenance of Bioreactors, Centrifuge, Chromatography Systems, Process Vessels, TFF systems, CIP Skids, Air Handlers, Lab Equipment, including having a functional knowledge of building systems to be able to support troubleshooting activities
  • Strong leadership and excellent communication skills, flexible, customer focused

Associate, Facilities Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of associate, facilities. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for associate, facilities
  • Manage the operations of assigned computer labs and printing facilities, including equipment functionality, security, purchasing, and scheduling
  • Set and maintain software and hardware standards in all computer labs
  • Paint interior and exterior walls and cabinets
  • Maintain efficient function of the boiler and water softener
  • General working knowledge of Facilities Management Systems (FMS) to assist in maintaining control of temperature and humidity of buildings
  • Assist with On-site Security responsibility
  • Oversee weekly furniture installations, furniture storage program and moves
  • Owner of highly complex assignments
  • Ability to understand the “big picture” and adjust work accordingly
  • Plans work schedules
Qualifications for associate, facilities
  • Able to work independently under remote supervision
  • Must detail experience managing U.S. P.S
  • High energy with exceptional ability to work collaboratively in a team independently
  • A minimum of 1 year in a facilities or custodial position, with an elevated standard of service
  • Meticulous attention to detail and the ability to resolve issues with a quality-first perspective
  • Creative problem-solving approach with emphasis on process improvement

Associate, Facilities Job Description

Job Description Example
Our innovative and growing company is hiring for an associate, facilities. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for associate, facilities
  • Place weekly supply orders and coordinate supply delivery
  • Ensure maintenance issues are resolved timely and efficiently
  • Provide Reception coverage (lunch, breaks)
  • Demonstrate flexibility in satisfying unexpected customer demands
  • Collaborate with IT, Telephony and Security concerning various projects
  • Maintain all logs, reporting documentation and update on-site work instructions
  • Participate in cross-training, if/when applicable
  • Monitor tickets assigned in facilities management electronic system
  • Maintain up-to-date floor plans on a daily basis
  • Escalate staff requests/concerns to manager/director as appropriate
Qualifications for associate, facilities
  • Significant full-time professional experience (minimum of 7 years is strongly desired) in facility management (recreation programming and aquatic operations is preferred)
  • Proficient verbal and written communication skills to technical and non-technical audiences of various s levels in the organization
  • BSc or equivalent in a technical (ideally engineering) discipline preferred
  • Must be able to operate mailroom equipment such as sorter, scale, folder, sealer
  • Basic engineering principles and ability to apply them to resolve issues
  • Strong interpersonal skills with ability to work collaboratively in a team based environment

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