Event Project Manager Job Description

Event Project Manager Job Description

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Event project manager provides various work packages utilizing Microsoft products such as Power Point, Excel, Word and Visio.

Event Project Manager Duties & Responsibilities

To write an effective event project manager job description, begin by listing detailed duties, responsibilities and expectations. We have included event project manager job description templates that you can modify and use.

Sample responsibilities for this position include:

Identify key KPIs and scorecard for digital to be used for events to maintain a standard and consistent approach to reporting
Collaborate with digital marketing and global marketing analytics teams to share best practices, ensure alignment and support a consistent approach to customer engagement and reporting
Coordinate and assist Director and Senior Specialist with duties related to executive floor personnel including art program, office furnishings, moves
Ensuring we develop and execute a holistic and robust strategy that influences both in-person and online customer experiences
Increase the potential for leads by extending the reach and lifespan of the event through ongoing user engagement
Determine best practices around digital for events and provide guidance to regional event managers and stakeholders
Including support for landing page development
Evaluating opportunities to create a more robust event presence
Optimize overall user experience
Develop lead capture capability

Event Project Manager Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Event Project Manager

List any licenses or certifications required by the position: PMP, CMP

Education for Event Project Manager

Typically a job would require a certain level of education.

Employers hiring for the event project manager job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Marketing, Business, Education, Business/Administration, Management, Communications, Design, Project Management, Communication, Event Management

Skills for Event Project Manager

Desired skills for event project manager include:

Excel
PowerPoint
Adobe Illustrator
Excel & Auto CAD
MS Word
Microsoft Word and Excel
Reporting
Access and Visio
Art
Culture

Desired experience for event project manager includes:

Develop lead nurturing capablity
Devising and implementing Events social media strategy that will support events globally
Manages and coordinates with stationclients and internal teams with external vendors to successfullyexecute event programs
Work with Marketing to create yearly event plan based on marketing plans and budget and geared towards achieving stated goals
Keep and maintain master show plan
Manage implementation schedule and processes, including testing and production validation testing

Event Project Manager Examples

1

Event Project Manager Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of event project manager. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for event project manager
  • Coordinating department-wide engagement initiatives
  • Advising senior management on strategic, operational, and organizational issues and influence solutions to close gaps
  • Assisting with department’s Learning & Development agenda
  • Assigning project related tasks to colleagues within the Strategic Communications division business line partners and ensuring completion by managing to clear expectations
  • Logistical support such as on site booth scheduling, and coordination with vendors such as photographers, video, A/V
  • Catering support such as menu planning, payments
  • Other coordinator duties as assigned
  • Responsible for evaluating program history, budget constraints/requirements, contractual provisions and internal requests to develop and determine program requirements
  • Manages relationships and partnerships with representatives from all aspects of the hospitality industry
  • Work with speakers for timeliness of presentations and/or scripts to ensure proper approval time for Legal review production assistance
Qualifications for event project manager
  • Mental acuity is a must to design and execute complex logistics, retain a high volume of details and financial figures and lead large teams in preproduction and onsite, often with overlapping events
  • Flexibility to shifting priorities in order to meet demands of events
  • Knowledge of the outdoor industry is helpful
  • College degree from accredited 4-year university
  • Minimum 5-8 years corporate event experience
  • Attendance at evening/ weekend meetings and events may be required
2

Event Project Manager Job Description

Job Description Example
Our company is growing rapidly and is looking for an event project manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for event project manager
  • Manages day to day Conference Center Activities and maintains and monitors scheduling of rooms and events
  • Reserves conference rooms and arranges for furniture set-up, A/V, catering and other meeting services
  • Oversees management of all Conference Center assets
  • Works with customers to help find alternate space when rooms are booked
  • Oversees and gives direction to maintenance staff for facility conference services, maintenance, event and conference room set ups
  • Gives direction to conference room set up staff and housekeeping staff for janitorial services for facility events and conference rooms
  • Works with vendors the lease/rental of event displays and equipment
  • Directs conference room and event set ups, includes the set up and removal of needed furniture, signs, artwork, posters, displays, tables and electrical power drops for all events
  • Coordinates and manages requests for Management Team meetings, Chairman’s Town Hall meetings, Stockholders Meetings, special parties for various operating company tenants, IT Conferences, Blood Drives, Christmas Parties, Safety events
  • Organizes Vendor Fairs, Take our Children to Work Day and other corporate sponsored events
Qualifications for event project manager
  • The ability to sit and stand for extended periods and to bend, kneel, and stoop
  • Ability to operate telephones and computer hardware and software, including keyboard
  • The key requirement for this position is established skill designing and developing complex, interactive customer experiences
  • Must have experience doing Event Managment for Enterprise level corporations
  • Experience doing content creation a plus
  • Experience with event management platform (SplashThat, Eventbrite) a plus
3

Event Project Manager Job Description

Job Description Example
Our innovative and growing company is hiring for an event project manager. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for event project manager
  • Works with other facilities staff for event support
  • Procures supplies and processes invoices for facility managed conference rooms, conference center and audio visual
  • Partner with local EXPO owners to define event objectives, schedules, required resources and measures of success for all events
  • Work with internal teams on developing centralized event strategies that leverage inbound and outbound marketing communications tactics, including social media
  • Identify opportunities to leverage content from worldwide MATLAB EXPOs to support company priorities
  • Project manage the UK MATLAB EXPO
  • Document and continuously improve all event related processes, including identifying additional opportunities to streamline or centralize processes to increase efficiencies
  • Manage and drive projects and tasks leading up to the event
  • Communicate and maintain multiple timelines and priorities on every project
  • Communicate, maintain, and develop relationships with internal stakeholders
Qualifications for event project manager
  • Minimum of 5 years audio visual experience
  • Minimum of 2 years Vectorworks experience
  • Employee may work in an office setting
  • Capable of working independently part of a team and able to operate in a collaborative and cross-functional environment
  • Experience in content creation for integrated B2B marketing campaigns
  • Ability to define and drive new processes
4

Event Project Manager Job Description

Job Description Example
Our company is looking to fill the role of event project manager. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for event project manager
  • Manage operational and administrative functions to ensure the projects are delivered efficiently
  • Ensure excellent quality delivery and be service-minded
  • Perform various event management tasks either in support of others on Executive Services team or as lead, such as researching event venue possibilities, entering information into event registration website, corresponding with event participants
  • Interact with external speakers and facilitators, production companies, DMCs in conjunction with events
  • Perform various budgetary duties relating to events including budget forecasting, reconciling invoices post-event, overseeing payments according to vendor contracts, closing out event budgets
  • Support Director in management of MMC’s World Economic Forum strategic partnership activities
  • Act as team liaison to MMC’s event management vendor
  • Development, production and delivery of projects from proposal right up to delivery
  • Delivering events on time, within budget, that meet (and hopefully exceed) expectations
  • Communicating, maintaining and developing client relationships
Qualifications for event project manager
  • Intermediate Audio Visual knowledge
  • 7 years’ experience on a corporate security team with progressive management roles or equivalent
  • Must have demonstrated experience in managing security operations at large stadium-style events or very similar
  • Well experienced in creating security operational plans for major events
  • Conduct vulnerability assessments on event venues
  • Experience with designing programs to support/integrate with both private and public sector high-level visitors and their security teams at events
5

Event Project Manager Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of event project manager. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for event project manager
  • Work with agency to design/create event booth and demos
  • Attend events/roadshows to make sure everything runs smoothly, booth staff is there and prepped and they have all the devices they need for demos
  • Schedule and organize meetings between Cloud Sales and customers while they are both attending an event
  • Manage post event activities including processing the list of attendees, writing a brief suggesting how best to follow-up with the leads
  • Lead development of planning processes around event technology for all global events
  • Work with program managers, business leaders and Executive team to drive critical event technology initiatives
  • Establish and continually improve the consistency, predictability and efficiency of the Global Event team’s project delivery capability by providing leadership in best practices
  • Provide oversight and guidance to cross-functional project teams, planning and executing event technology projects across multiple organizations and stakeholders to enable the implementation of event technologies
  • Demonstrates the ability to understand the operating styles of others team relationships, team dynamics, and adjusts behavior accordingly to succeed
  • Define and deliver the program goals, supporting business metrics, and success indicators for existing and new initiatives
Qualifications for event project manager
  • Experience with managing international events
  • Managing crowds at large events
  • Seattle-based network of local authorities and first responders
  • Strong working knowledge of physical security systems and components
  • Ability to travel 25% of the time with little to no notice/ occasional night shifts
  • Experience writing and publishing security standards / projects

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