Event Production Manager Job Description

Event Production Manager Job Description

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Event production manager provides graphics support as needed, including but not limited to email, web and social media design elements, business cards, and changes to existing designs.

Event Production Manager Duties & Responsibilities

To write an effective event production manager job description, begin by listing detailed duties, responsibilities and expectations. We have included event production manager job description templates that you can modify and use.

Sample responsibilities for this position include:

Advise on adjustments to audio and video specs as needed
Oversee set up of audio visual equipment and backstage at events
Review all project requests, and initiate jobs using standard format, develop project estimate and schedule
Site surveys to determine scope and needs for an event
On site production oversight including load-in/strike of event
Coordination of vendor and supplier shipping and receiving
Stage manage as needed
Manage additional event requirements, pre-event functions, meet and greets, post-event functions as needed
Provides any specific talent related event details to security, production credential lists and flame permits / inspection information
Manage all aspects of virtual broadcast and execution including, creating overall format, ensuring seamless end-user experience, securing and prepping speakers, overseeing live-stream production, pre-show logistics, and post-show assessment

Event Production Manager Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Event Production Manager

Typically a job would require a certain level of education.

Employers hiring for the event production manager job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Marketing, Education, Management, Communications, Business, Technical, Technology, Theater, Design, Communication

Skills for Event Production Manager

Desired skills for event production manager include:

Ability to learn additional systems as needed
Audio
But not limited to
Conference service equipment and meeting room set-up styles
Delphi
Design elements
Elements AV and Staging of Live Events and the recording and editing of multi media and video projects
Entertainment and speaker presentations in support of multi-faceted business and incentive meetings
Excel
Final Cut Pro

Desired experience for event production manager includes:

Basic knowledge of AutoCAD software a plus
Ability to work long irregular hours on your feet for an extended period of time as dictated by events and schedule, this will include nights, weekends, and holidays
Ability to lift 50-lbs and move general event items (bike racks, stanchions, stage decks)
Advanced Communication Skills - Quick to Respond, Distribute and Follow up on High Priority Operational Items
Must have 3-5 years of relevant work experience with a creative and/or event management company with Event Production expertise (which includes working with venues
Completion of a post-secondary education in a related field is an asset

Event Production Manager Examples

1

Event Production Manager Job Description

Job Description Example
Our company is growing rapidly and is hiring for an event production manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for event production manager
  • Work with internal departments and external vendors to plan and implement a variety of live, simu-live, and pre-recorded multimedia web events, providing content, technical, and logistical support
  • Advisor on vendor selection, technology upgrades and implementation
  • Collaborate with the Virtual team to execute a flawless digital user experience with technical expertise imbedded into the virtual platform and mirrored in onsite execution supporting the overall vision of CEO on the Go
  • Identify opportunities for increased ROI
  • Identify key success key performance indicators (KPIs) for the virtual environment and drive towards the successful accomplishment of KPIs, and document recommendations towards future-state environments
  • Maintain knowledge and research trends in event technology, brand activations, attendee engagement, technology, techniques, style and strategy
  • Responsible for the development and cross-functional management of virtual event engagement strategy and initiatives
  • Liaise closely with all departments, particularly to develop and monitor gantt charts, schedules, responsibilities, and deliverables associated with assigned events
  • Vanderbilt Hall
  • Taxi Stand
Qualifications for event production manager
  • Master of multi-tasking, prioritization, and timelines and has a proven track record of complex event programs with varied stakeholders and representing various teams within the organization
  • Proven ability lead projects across the execution of websites pages, applications, integrated campaigns, photo shoots and/or other digital marketing assets
  • Experience of assisting on projects with web and mobile development technologies
  • Creativity with the ability to define an engaging user experience
  • Thrives in rapid growth, fast paced environment and adapts well to change
  • Resourceful, anticipates needs and has ability to troubleshoot
2

Event Production Manager Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of event production manager. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for event production manager
  • Event clients
  • Metro North Railroad Events Staff
  • MTA Police Department
  • GCT Fire Chief & Fire Brigade
  • Metro North Trades
  • Serve as main contact for all event clients, vendors, and caterers
  • Assist and direct client through event process to ensure a safe and successful event
  • Clearly communicate and act as the authority on the event process with the client
  • Oversee production schedule for event deliverables
  • Schedule and attend all event meetings including production and security meetings
Qualifications for event production manager
  • Commitment to providing a high quality service experience for both internal and external clients guests
  • 7+ years of experience working as a digital event manager/producer within a creative agency or in-house team
  • Knowledgeable in contract & vendor negotiation, RFPs, and ability to manage and monitor budgets, invoices and all aspects of pre-event procurement and post-event reconciliation
  • Ability to work long hours, weekends, and travel up to 15% (as needed)
  • Experience working directly with venues and managing vendors and sponsors
  • Previous experience developing and managing budgets in excess of $2M
3

Event Production Manager Job Description

Job Description Example
Our innovative and growing company is hiring for an event production manager. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for event production manager
  • Attend all event inspections
  • In conjunction with Metro North Railroad, approve floor plans, production schedules, engineering report and any other necessary documentation
  • Invoice clients for all event-related event expenses
  • Manage all operational aspects of any internal or retail tenant events in conjunction with the Events Team
  • Work closely with marketing staff to ensure sound communication process for all events
  • Conduct event committee meetings with key event stakeholders in conjunction with Director of Event and Sponsorship Sales
  • Update production materials including guidelines and manuals as needed to keep current
  • Report directly to the Director of Event and Sponsorship Sales
  • Occasional onsite coverage required outside of standard work hours (evenings, weekends)
  • Conduct potential client walk-throughs
Qualifications for event production manager
  • 3 or more years experience in Procurement (with experience of bespoke manufacturing)
  • Commercially aware with strong communication and analytical skills
  • Solid pursuasion and influencing skills
  • Experience in a fast paced environment required
  • Experience of working within a category management structure
  • Ability to communicate effectively at all levels and cross functionally
4

Event Production Manager Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of event production manager. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for event production manager
  • Negotiate and execute contracts
  • Manage the scheduling, procurement, confirmation and management of production staff and crews for events
  • Manage and initiate contracts, insurance requirements, invoices and payments for contractors and vendors
  • Assist and advise in the procurement, confirmation and management of production vendors
  • Confer and pass all technical and RFP requests to technical director
  • Review video specs and billing as needed
  • Oversee preparation, presentation, delivery, playback and management of event video elements
  • Manage process for presentation and recognition workflow
  • Establish and manage backstage production processes
  • Coordinate ordering, managing and delivery of media drives and technical deliverables
Qualifications for event production manager
  • Degree or A level eductation
  • Exposure to major change and implementation of new initiatives
  • CIPS qualified/part qualified desirable but not essential
  • Specialised agencies
  • At least 2 years event planning, event production, or presentation technology management experience in hotels, convention or conference centers, or comparable corporate, association or government facilities
  • Excellent understanding of IT and Presentation Technology (PT)
5

Event Production Manager Job Description

Job Description Example
Our innovative and growing company is looking for an event production manager. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for event production manager
  • Attend, participate, and advise in production and planning meetings
  • The TEPM is responsible for all Dance Department concerts, Hang/Focus, and Strike and Work Calls
  • With assistance from faculty and Five College Dance Department production staff, the TEPM will recruit, assign and train student crew
  • Liaise with choreographers, production managers and designers about technical needs
  • Approving the necessary/requested technical supports for each concert, such as lighting, sound, rigging, and props
  • Providing any necessary training on equipment
  • Procuring and arranging for the transportation and return of borrowed/rented equipment to the theater
  • Organizing access arrangements to set up, take down, and store equipment
  • Responsible for working with Event Directors and executives with agenda management
  • Review the event agenda, arrange rehearsals and fine tune all event details with all appropriate parties needed to ensure a flawless event
Qualifications for event production manager
  • Demonstrated artistic interpretation skills, including graphic design, light design, and sound design
  • A highly organised individual who can cope with change of pace, will have an outstanding attention to detail someone who is very outcome focused and target driven
  • Close liaison with Event Project Managers, creative agencies, third party clients and internal departments at all levels of the business
  • Lead on the end to end Production process from concept design, CAD / layouts, budgets, costing and delivery including booking crew and briefing / managing suppliers
  • Work closely with the technical managers to ensure Event Production and day to day venue operations are aligned
  • Adhere to all risk, health and safety compliance & processes including risk and method statements

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