Document Control Clerk Job Description

Document Control Clerk Job Description

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Document control clerk provides assistance in preparing documents, spreadsheets and presentations by using software packages such as PowerPoint, Excel, Word and the intranet to produce high quality output.

Document Control Clerk Duties & Responsibilities

To write an effective document control clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included document control clerk job description templates that you can modify and use.

Sample responsibilities for this position include:

Other duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail, compiling and assembling information, creating and modifying reports, and composing basic correspondence
Delivers all incoming correspondence to the various operations departments
Electronically sorts and compiles text and numerical data, retrieving, updating, and merging documents as required
Gathers input from multiple authors and arranges the material to be formatted producing the required end-product (e.g., electronic deliverables, print, website delivery, ), following instructions from supervisor and customers
Able to understand and assess level of effort required for each project and work within budget and schedule
Reviews, audits, and tracks all product & process related records for verification & accuracy
Support development and management of product BOM’s & routings in MRP system (SAP)
Maintain JCAP member lists general lists
Maintain a comprehensive electronic engineering drawing and change control system, working in an electronic products field
Collect and ensure that the system contains the latest version for all documents and obsolete documents are archived

Document Control Clerk Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Document Control Clerk

List any licenses or certifications required by the position: GSC, OSHA

Education for Document Control Clerk

Typically a job would require a certain level of education.

Employers hiring for the document control clerk job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in Associates, Education, Information Technology, Business, Manufacturing, Administration, Library, Management, Secondary Education, Legal

Skills for Document Control Clerk

Desired skills for document control clerk include:

Excel
Prolog
Word
Filing and record retention systems
Document control procedures
E-mail and Intranet
Copy machines
Telephone systems
Typewriters
Jabil’s software packages

Desired experience for document control clerk includes:

Experience working in a FDA and/or European regulatory environment required
Attention to detail in execution of work required
Ability to work under time constraints, handle multiple assignments with limited supervision and ability to prioritize required
Ability to work closely with and communicate with technical and operational personnel required
Ability to perform basic math functions such as add, subtract, multiply, divide in all units of whole numbers, common fractions and decimals required
Ability to compute rate, ratio, and percent and to draw and interpret graphs and charts required

Document Control Clerk Examples

1

Document Control Clerk Job Description

Job Description Example
Our innovative and growing company is looking for a document control clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for document control clerk
  • Must be willing to work long hours during turnaround execution and 7 days a week for extended period of time (several consecutive weeks)
  • General admin support and activities
  • SAP reports Maintenance / Project Systems
  • Support of outages and large projects (high activity periods)
  • Develop Outage Book / Safety Plan
  • SAP Requisition /Requisitioning
  • Badging/Contractor Rosters
  • Coordination of Outage Lunches
  • Contractor Time Allocations TRACK (contractor management software)
  • SAP Goods Receipts – Reconciling Timesheets & Billing
Qualifications for document control clerk
  • Ability to read and apply operating procedures required
  • Ability to travel up to 10% requiredProcess Excellence
  • Typically works in normal office environment with controlled temperature and lighting conditions
  • Safety Programs – Safety Sampling / Catch of the day
  • Required to have the following skills –
  • Performs limited work on project documentation and presentation work, including updating title blocks, editing notational drawing information of an administrative nature (revision clouds, dates, regulatory administrative notations)
2

Document Control Clerk Job Description

Job Description Example
Our company is growing rapidly and is looking for a document control clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for document control clerk
  • Adhere to all HIPAA regulations
  • Other duties may be assigned as deemed necessary by the supervisor
  • Majority of the administrative work will consist of standing, being on your feet while making copies and assembling documents
  • Develop project workflows
  • Back-up for courier
  • Import RFI's from SharePoint to Teambinder
  • Must have intermediate MS Office skills
  • Document control background needed
  • Experience in the Aerospace field a plus
  • Undertake general office administration duties as required
Qualifications for document control clerk
  • High school graduation diploma or 1st year university
  • General knowledge of records management principles including indexing and general subject classifications
  • Working knowledge of standard software and/or basic equipment
  • Construction management or engineering degree preferred
  • High attention to detail, methodical and careful in the work
  • Ability to adapt to different requirements on each project specification
3

Document Control Clerk Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of document control clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for document control clerk
  • Preparing documents using P+W templates
  • Upload Construction submittals, RFI’s & other documentation to the appropriate system
  • Composes, types and issues routine correspondence
  • Copies and distributes correspondence or other printed materials
  • Perform a variety of clerical support tasks
  • Need someone with knowledge of electrical and mechanical drawings
  • Auto CAD background
  • Responsible for set-up for multiple small projects
  • Collaborates to set-up the standards and procedures for the team
  • Communicates document system procedures with team members
Qualifications for document control clerk
  • Must own a car
  • Very high attention to detail (double, triple check work)
  • Shift flexibility (may need to work a Mon-Fri and/or every other Saturday type shift)
  • Very thorough and detail oriented
  • Strong attention to detail ensuring a high degree of accuracy and quality
  • A pro-active and enthusiastic approach with a willingness to learn and keen to contribute to the development of the company
4

Document Control Clerk Job Description

Job Description Example
Our company is growing rapidly and is hiring for a document control clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for document control clerk
  • File room organization and management (check in and out process)
  • Perform document control duties as assigned with supervision
  • This role will be accountable for tracking contractor and vendor deliverables throughout the project lifecycle (recording revisions, revision purposes, distribution and transmittal histories) and will be accountable for the reliability and traceability of the project data
  • Under direct supervision, follows standard procedures, processes and techniques to accomplish assigned tasks
  • Identifies and extracts reports and performs queries from enterprise content management system
  • Oversees internal and external document review process
  • Interfaces with project material control, scheduling, expediting, construction, and client engineering to ensure time/cost effectiveness of all documentation activities
  • Administers field / construction information management processes and procedures
  • May prepare and maintain project filing system
  • Ensures integrity (currency and completeness) of all manuals
Qualifications for document control clerk
  • The ideal candidate should be an extremely organised person, methodical and accurate able to take the initiative when needed, be diplomatic and pay careful attention to detail
  • Detail oriented, flexible, and highly motivated
  • Ability to work independently and handle time bound assignments
  • Ability to condense large amounts of information into fast, communicable information
  • Willingness to work both independently, and as a team, to meet intense deadlines, goals and objectives
  • High school diploma or general education degree (GED) and at least three years related experience
5

Document Control Clerk Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of document control clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for document control clerk
  • Prepare documents for mailing by sorting, stapling, counting, folding, weighing and reviewing the document
  • Reviews documents for errors, or missing items
  • Conducts audits and corrects discrepancies in production reports for Continuous Dye Range, Coater, Off-Line Shear, Inspection, and Reinspect areas
  • Generates reports and spreadsheets for management as needed and distributes to designated personnel
  • Controls and maintain all documents, forms, and procedures in Management System
  • Updates Records Retention Grid on a monthly basis
  • Maintains and process MTR’s and maintains MTR Log
  • Participates in and documents all Systems Management Review meetings
  • Enters CAPA’s as needed for SMS and ensure that CAPA’s are closed as stated in the Corrective Action procedure
  • Serves as a liaison for plant personnel in the use of the Quality system
Qualifications for document control clerk
  • Review of documents to be purged into a record retention system
  • Clerical project work
  • File and review documents
  • Be reliable, detail-oriented and organized
  • Ability to converse and convey ideas, facts and issues clearly, accurately, coherently and professionally to a diverse project team
  • Ability to use appropriate tools to analyze, identify, and resolve business and/or technical problems

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