Document Control Administrator Job Description
Document control administrator
provides advanced Microsoft Word and Excel formatting assistance pertaining to native formats of information prior to loading into DCTM.
Document Control Administrator Duties & Responsibilities
To write an effective document control administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included document control administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Maintains, Files & tracks all documentation in support of engineering and construction
Implements and maintains an Engineering Change Notice System
Support the design and implementation of the HR DocuSign (eDocs) process for HR Onboarding and Field Compensation documents
Provide limited oversight to other team members performing documentation control tasks
Negotiate work priorities with other supervisors and departments prioritize own work
Participate in improving CM processes and products
Establish a structure for document control for the site’s process technology and equipment
Review and edit new product documentation for consistency in content
Work on behalf of various public agencies
Develop and maintain a variety of documents for tracking items such as Submittal Logs, RAMS, Issues Log
Document Control Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Document Control Administrator
List any licenses or certifications required by the position: CMII, SOP
Education for Document Control Administrator
Typically a job would require a certain level of education.
Employers hiring for the document control administrator job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Associates, Education, Technical, Business/Administration, Management, Business, Computer Science, Finance, Engineering, Construction Technology
Skills for Document Control Administrator
Desired skills for document control administrator include:
Document controls to learn and implement within 30 days of hire
FDA
GMP
ISO13485
MS Office
QSR
MS Office suite of products
Particularly Microsoft Word and Excel
Bills of Materials
Engineering
Desired experience for document control administrator includes:
Thorough knowledge of contract administration and office procedures for federally funded transportation projects
Familiarity with Washington Local Agency Guidelines (LAG) Manual
Must be detail oriented, thorough, well organized and have the ability to effectively manage time
Must be flexible and able to work in a very fast paced work environment and at times under the pressure of meeting critical deadlines
Manage and maintain all project documents in Documentum or equivalent system
2+ years administrative experience including project or program document control management
Document Control Administrator Examples
1
Document Control Administrator Job Description
Job Description Example
Our company is looking to fill the role of document control administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for document control administrator
- Coordinates complex activities between departments and outside parties
- Contacts company personnel at all organizational levels to gather information and prepares reports
- Work is generally of critical or confidential nature and requiring a broad working knowledge of departmental and company practices, policies, programs, and product line
- Manages reporting staff within the Document Control Department
- Ensures timely processing of document change requests through the Document Control Department
- Ensure clear departmental procedures and effective training of departmental staff
- Support change control activities in terms of ensuring the proper standards and processing of item types through AGILE PLM
- Lead and actively participate in all phases of the system evolvement including gathering requirements to functional and technical specifications testing and implementation of Agile PLM
- Route DCR's, change orders
- Manages and maintains all project documents in Documentum or equivalent system
Qualifications for document control administrator
- Familiarity with office computer systems and set-up
- Proficiency in using MS Word, Excel, and Outlook
- Knowledge of Testing and Inspection procedures
- Ability to work in a dynamic, active environment on an active construction site with mulitple interruptions throughout the day
- Must be able to organize documents and records to keep them current and scanned for easy retrieval
- Must be computer savvy with scanning software and record/document collecting
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Document Control Administrator Job Description
Job Description Example
Our growing company is looking for a document control administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for document control administrator
- Transmission of all project documentation to and from customers
- Coordination of all Environmental, Health and Safety documentation
- Process project documents including but not limited to, assigning file codes, scanning documents and completing the applicable metadata into the applicable document repository, routing and distribution, hard copy document filing and fulfillment of document retrieval requests
- Process and maintain project documents and update master copies of drawings/specifications logs/binders and implement document control procedures
- Collect, maintain and distribute documents necessary to define product configuration and control technical processes that insure conformance to customer requirements
- Maintain a comprehensive filing system and computer database for all documents to be retained in the document control center
- Collect and maintain files of the latest revision level documentation necessary to define product configuration and control technical or manufacturing processes
- Ensure timely distribution of latest revision level documentation to appropriate users and ensure that obsolete documentation is removed from distribution
- Performs job in accordance with document control practices
- Insure procedures are ISO compliant
Qualifications for document control administrator
- Demonstrated proficiency with Microsoft Office Suite and/or related software tools
- Excellent presentation skills, time management skills, strong verbal and written communication skills, and a strong customer service orientation
- Ability to communicate and interact effectively with all levels of Associates and Management
- Ability to apply company documentation control standards to assigned work with little guidance
- Ability to communicate company document control standards to others
- Proficiency with document tracking methods, distribution lists, and quality control skills with various types of media
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Document Control Administrator Job Description
Job Description Example
Our innovative and growing company is hiring for a document control administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for document control administrator
- Works closely with all levels of personnel involved in the Engineering change process to assist in the timely execution of ECR goals, objectives, and development of their Engineering change process knowledge
- Creates Engineering Change Orders (ECO) for the creation of new part numbers and Bill of Materials (BOMS) in SAP
- Monitors and tracks Material Master Requests through the Engineering Change Process, identifying and resolving bottlenecks and process issues
- Coordinates activities with Engineering Change Administrator as needed
- Performs routine and non-routine tasks, focus on customer needs and satisfaction, facilitate efficient and accurate processing of controlled Engineering documentation and records
- Distribution of updated documents
- Update and maintain document control files and database
- Track non-conforming material reports and maintain database
- Track corrective action requests and maintain database
- Track supplier certifications and verify lot traceability
Qualifications for document control administrator
- Prior auditing experience and familiarity with import documentation is required
- Proficient computer skills, including Word, Excel, PowerPoint and Outlook
- Strong analysis skills with a proven ability to lead and work with a team in a collaborative environment
- Experience in Agile PLM 9.3 and Oracle Applications Version 11i a plus
- Working knowledge of Oracle Agile application modules
- Experience with administering complex applications and/or large databases with a demonstrated familiarity with Agile PLM
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Document Control Administrator Job Description
Job Description Example
Our growing company is looking for a document control administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for document control administrator
- Investigate and process customer returns
- Prepare monthly, quarterly and yearly QMS reports
- Provide support for various compliance programs – safety, environmental export, and other
- Prepare weekly & monthly Production Schedules within Excel and Primavera P6
- Attends weekly Production Meetings and record all changes within ERP system
- Prepare monthly Backlog and Bookings Reports from ERP system
- Create delivery tickets for units being shipped out of the J.W
- Assist Project Managers with schedules, meetings, drawings, part sales, and documentation requirements
- Answering the telephone and taking message for project team
- Sending and receiving faxes
Qualifications for document control administrator
- Experience with CFR part 11
- College degree preferred and/or 2+ years relevant experience
- Majority of time will be spent manipulating data at computer, sitting, reaching, bending, and twisting
- 2+ years of administrative experience including project or program document control management
- Proficiency in using Microsoft Word, Excel, and Outlook
- Ability to work in a dynamic, active environment on an active construction site with multiple interruptions throughout the day
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Document Control Administrator Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of document control administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for document control administrator
- Typing and filing of project correspondence
- Distribution of incoming correspondence
- Maintenance of correspondence logs
- Arranging of meetings for own and client team
- Administration of car parking, meeting area, projector bookings
- Administration using CABiNET
- Project Document Control for all disciplines (except design)
- Process expenses where required
- To be part of the project support team ensuring an efficient support service to the project team
- Add new records into electronic catalog system
Qualifications for document control administrator
- Prefer AA degree and 10 years of field-based experience on construction projects
- Skilled in the use of Microsoft office including Word, Excel, Power Point
- Experience in comparable position on at least two construction projects of $10 million or more, one of which includes natural gas construction
- Prefer AA degree and 10 years of field-based experience on natural gas construction projects
- Capable of working both independently and in a team setting
- Secret Security Clearence