Document Clerk Job Description
Document clerk
provides a reliable method for the creation and advanced editing of various types of data using software such as Visio, Project, Word, Excel and Paintshop.
Document Clerk Duties & Responsibilities
To write an effective document clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included document clerk job description templates that you can modify and use.
Sample responsibilities for this position include:
Perform miscellaneous clerical duties, scanning, printing
Perform miscellaneous database clean-up as required
Document processes with the aid of a department Document Control Specialist
Regularly communicate with Manager work progress, concerns and questions
Perform other process and system clean-up projects as needed
Provide a variety of administrative and data entry account payable services to the Accounts Payable department
Scan Costpoint vouchers in server along with appropriate document support and file in designated area
Receive and update the internal database and arrange original wire packages received from program offices or suppliers and file with appropriate wire packages/ batches
Receive and file wire packages / invoices as per defined process, move packages to storage facility and track barcodes of documents stored
Initiate wire packages to Corporate Treasury for non-USD Payments
Document Clerk Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Document Clerk
List any licenses or certifications required by the position: GSC, OSHA, ECF
Education for Document Clerk
Typically a job would require a certain level of education.
Employers hiring for the document clerk job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in General Education, Associates, Education, Business, Management, Information Technology, Medical, Accounting, Secondary Education, Manufacturing
Skills for Document Clerk
Desired skills for document clerk include:
Excel
Microsoft Applications
Imaging software
Mailing equipment
Shipping software
State abbreviations
Custom law and regulations
Filing systems
MS Word
PC
Desired experience for document clerk includes:
No required education or directly related experience
Basic knowledge of document control procedures, SharePoint, TeamBinder, and office equipment such as computers, typewriters, copy machines, telephone systems
Minimum of 3 years of experience in A/P and A/R, preferably in Imports
Possess the ability to work independently and as a team player
Must possess excellent written and verbal communication
Ability to stand or sit throughout an 8 hour shift
Document Clerk Examples
1
Document Clerk Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of document clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for document clerk
- Quickly and accurately key in numbers for invoices and shipping reports
- Verifies entered customer and account data by reviewing, correcting, deleting, or reentering data
- Matches data from reports to paper copies
- File matching documents
- Conduct research on mortgage files using the internet and other sources (internal company files, library, ) to ensure quality and compliance
- Communicate document deficiencies through reporting
- Work with client and internal contacts to determine the source of the deficiencies and correct the errors
- Perform document review to identify missing documents, report on the condition of the documents
- Process all tasks in a highly efficient manner
- Exercise a high attention-to-detail
Qualifications for document clerk
- Experience in Quality Systems preferred
- Able to demonstrate working knowledge of account-relevant applications -- Adobe Acrobat -- File conversion -- Able to demonstrate ability to send and receive email
- 1+ years of doc control experience required
- Proficient computer skills in MS Office preferred or other related word processing or spreadsheet programs
- Secondary education in any degree
- Accuracy and efficiency
2
Document Clerk Job Description
Job Description Example
Our company is growing rapidly and is hiring for a document clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for document clerk
- Record Archival
- Key Search a 10 digit handwritten barcode
- Affix document labels
- Prepare boxes for shipment
- Research mortgage related documents to ensure quality and compliance
- Be willing to take on additional responsibilities when needed
- Processing mail per customer based requirements
- Open and scan incoming physical mail
- Index vendor invoices, work orders, letters, and other bills with speed and accuracy
- Review, process, and index physical and electronic invoices and work orders
Qualifications for document clerk
- 1+ year Mortgage / Banking experience is required
- Working knowledge of mortgage documents including Deed of Trust, Notes, Endorsement and Riders, title policies and loan assignments
- High attention to detail and ability to exercise sound judgement
- Good reading, writing and math skills, computer skills
- Ability to navigate multiple search engines
- Ability to create search strings
3
Document Clerk Job Description
Job Description Example
Our company is looking to fill the role of document clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for document clerk
- Compiles electronic project data books
- Issues transmittals to clients and vendors
- Processes vendor submittals
- Packages electronic documents for clients, vendors, and internal needs
- Monitors workflows for the project team
- Support general cGN/1P compliance activities
- Use of Quick Base System
- Data entry into Doucmentum System
- Assist with the workflow process (Qumas) as needed
- Responsible for maintenance of inventory database for Iron Mountain
Qualifications for document clerk
- Local hire highly preferred
- Basic knowledge of document control procedures, Prolog, and office equipment such as computers, typewriters, copy machines, telephone systems
- Requires a high school diploma or its equivalent and 2 years of experience in the Utilities field, Construction field, or in a related area
- Document control/admin experience required
- Has knowledge of commonly-used concepts, practices, and procedures within a construction field
- Strong typing and computer skills - 40+WPM required
4
Document Clerk Job Description
Job Description Example
Our company is looking for a document clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for document clerk
- Issuing controlled document numbers
- Maintaining handwritten and electronic logs
- Working with .pdf files (insert, combine, replace)
- Maintaining indexes
- Maintaining/organizing the DS Safe Room
- Sending-out companywide notice of effective/training documents
- Tracking status of all company documents
- Producing official working copies of documentation
- Maintaining official SOP binders
- Performing document audits
Qualifications for document clerk
- 3+ years of document control experience in the Utilities and/or Construction field
- High School Diploma or GED (recent BS grads encouraged to apply)
- Two years of administrative or document management experience (Electronic and paper filing, Scheduling / organizational experience, maintaining electronic communications)
- Advanced experience with Microsoft Office products (prior experience generating documents, diagrams, memos, meeting minutes, and correspondence accurately and professionally)
- Prefer knowledge of servicing systems
- Ability to read, interprets, and understands technical and non-technical documents including but not limited to contracts, product drawings, and product specifications
5
Document Clerk Job Description
Job Description Example
Our company is hiring for a document clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for document clerk
- Verifying bank information in the contract with master data file sent from banks, review and update Dashboard database correctly within timely manner
- Managing contracts from scanning, uploading on system to storing in warehouse
- Daily summarize list of received contracts and sending signed ones to sellers
- Vendor checks processing and scanning
- Scan and store documents in Fortis System
- Keep track of checks mailing dates
- Works closely with Account Payable to update check issues and overnight checks
- Ability to effectively prioritize multiple demands while processing Account Payable checks
- Daily indexing vendor invoices using auto forward from Microsoft Outlook to Fortis System
- Preparing Voucher Forms fill-in for Account Receivable and mailing with SHI invoices
Qualifications for document clerk
- Intermediate knowledge of SAP preferred
- Well versed in Q&R medical device terminology
- Data Entry experience is a plus
- High school diploma preferred with one year general office experience
- Ability to learn quickly and adapt to an ever changing business climate
- Minimum Education Requirement of High School Diploma - Associates / B.S Preferred, but not required