Document Control Job Description

Document Control Job Description

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Document control provides end-user support for the various CMG Systems focusing on Prolog Converge & SharePoint.

Document Control Duties & Responsibilities

To write an effective document control job description, begin by listing detailed duties, responsibilities and expectations. We have included document control job description templates that you can modify and use.

Sample responsibilities for this position include:

Access a variety of Customer web based systems to upload Quality documentation per customer P.O
Ensure compliance with document management standards and procedures including adherence to contractual document numbering practices and electronic repository structure
Prepare for Customer Source inspection by preparing visitor screening documentation
Participate in internal / external quality system audits
Manage WSDOT/Local Area Guidelines (LAG) documentation and compliance reporting
Manage Request for Information (RFI) process
Manage all filing system development
Manage all logs associated with projects
Input daily project information into the computer system
Draft contractor correspondence and weekly/monthly project status reports

Document Control Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Document Control

List any licenses or certifications required by the position: ISO, FDA, SQF, PO, MO, APICS, ASQ, 9001, GMO, LEAN

Education for Document Control

Typically a job would require a certain level of education.

Employers hiring for the document control job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Associates, Engineering, Education, Technical, Business, Management, Science, Computer Science, Manufacturing, Business/Administration

Skills for Document Control

Desired skills for document control include:

Excel
Word
Microsoft Word
SharePoint
Access
Microsoft Office
Practices
ISO 13485
Outlook
Prolog

Desired experience for document control includes:

Collaborate with UC Doc Control Manager and project IT Manager to manage and maintain all project plan room equipment, warranties and supplies
5+ years of Quality Systems/Assurance experience in Pharmaceutical Manufacturing
Experience working with a document control system which maintains and processes document revision as approved by change control
Required understanding of digital media and applicable formats and be able to communicate the best digital or analogue solution for print materials, digital media
Preferred experience in support of a variety of designers, handled a variety of media including actual artwork, digital art, photo materials, 3 dimensional items
Required knowledge of various digital applications, file formats and design limitations

Document Control Examples

1

Document Control Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of document control. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for document control
  • Understand the documentation and procedural expectations and have a clear understanding of Information Management Policies and Procedures
  • Follow company standards, policies and procedures for document control to ensure compliance and audit expectations
  • Process all document and drawing changes including administrative clerical checking for accuracy and completeness
  • May operate computer terminal to input and retrieve data
  • Establish DC support to authors and (local) process owners in defining and producing lean Quality System documents and records
  • Processing, distributing, and maintaining controlled documentation using proprietary software, process documents for revision and approval, and monitoring the distribution and reconciliation of all supplier documents
  • Flexibility in dealing with several projects and must be responsive to the projects that it serves
  • Provides support documentation to meet customer and FDA requirements documentation preparation required for internal, customer, and 3rd party audits
  • Document Control Responsibilities for Volcano AtheroMed Quality System-process ECO’s and update documents, and controlled document locations
  • Provide ongoing support to the Senior Director, Atherectomy Operations and Senior Management Staff at Menlo Park, provide miscellaneous administrative support to other personnel on an as needed basis
Qualifications for document control
  • Familiarity with JAFAN directives
  • Experience with databases and has advanced knowledge of the Microsoft suite
  • Results and success driven
  • Establish/maintain procedures for maintaining documents and change control of documents
  • Associates degree and two to five years related experience or 10 years related experience
  • Bachelor’s degree in technical discpline
2

Document Control Job Description

Job Description Example
Our growing company is looking for a document control. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for document control
  • Manages circulation of documents for management approval
  • Manage the updating, filing and distribution of the company quality system documentation
  • Maintain and update the Investigation tracking report with new and completed Deviations/Nonconformances, CAPA
  • Perform data entry as necessary for the QA and laboratory groups
  • Manage updating of procedures and initiating new procedures as needed
  • Maintain routine and special reports for quality system data and metrics
  • Manage and maintain laboratory notebooks with regards to making, issuing, and archiving
  • Maintain and support filing system for various records and other quality system documentation
  • Performs other duties as assigned based on business needs as directed by management
  • Troubleshoots and analyzes processes and procedures used that ensure compliance with Standard Operating Procedures (SOP)
Qualifications for document control
  • Minimum of 5+ years of experience in a biotechnology, biologics, or pharmaceutical GMP facility
  • Must be able to multi-task, work in a fast-paced atmosphere, learn quickly, work independently on a team and must be able to work well with employees of all levels
  • Assist project leads in the preparation of change orders, notices to proceed, requests for quotation, and other general correspondence
  • Assist maintenance of all logs
  • Ability to follow detailed directions in a fast-paced environment, taking requests from many people at varying levels of authority
  • Interpret OEM and customer product specific documentation to determine relevance to daily responsibilities
3

Document Control Job Description

Job Description Example
Our innovative and growing company is hiring for a document control. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for document control
  • Supports automation of paper-based quality management processes that comply with FDA regulations and that follow ISO 13485 quality standards using tools such as Master Control and/or Oracle Quality Module
  • Store, arrange, index and classify controlled records while maintaining on-site access-controlled document storage room and facilitating storage and retrieval of materials with the off-site storage facility
  • Supervise direct reports including training
  • Provide accurate and timely status reporting metrics of all pertinent document control functions to Engineering and Production department on a regular and continuous basis
  • Contribute to and/or participate in continuous process improvement initiatives
  • Review Document Control procedures and follow project/customer guidelines
  • Organize workload
  • Oversee the document control activities for compiling Data Books including verifying documentation for accuracy, completeness, and ensuring all procedures have been fulfilled
  • Ensure Data Books are submitted to customers based on customer requirements
  • Facilitate and coordinate the management of information flow between client and customers
Qualifications for document control
  • Experience with Microsoft Office, Agile, Visio, Adobe Pro, AutoCAD, and / or Labview are preferred but not required
  • High school diploma and two years of applicable experience required
  • Minimum of 1 year experience in document management systems or with manual systems using electronic document storage
  • Minimum of 1year experience in a Quality Systems / Regulatory Compliance environment with a working knowledge preferably in the medical device, diagnostics or pharmaceutical industries
  • Familiarity with FDA regulations and ISO series of quality standards preferred
  • Desired three (3) years’ experience with administrative work, quality assurance systems and auditing processes preferred
4

Document Control Job Description

Job Description Example
Our growing company is looking to fill the role of document control. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for document control
  • Ensures that all documents are technically and mechanically accurate, consistent with internal style guidelines, and consistent with regard to clarity, flow, organization, completeness, accuracy, readability, and/or appropriateness
  • Communicates with appropriate departments to ensure changes are well documented and easily understood
  • Possesses the ability to analyze and resolve complex problems, making clear recommendations for solutions
  • Verifies own work and ensures the correct and timely implementation of all documentation
  • Update and maintain Master PRV Register and hard copy files from data received from client personnel from outside sources
  • Supports the Document Control team
  • Supports Change Control System metrics to allow for monitoring of trends
  • Supports maintenance of quality system documents which includes maintenance of Device History and Device Master Records, periodic review of documentation, filing and archiving activities
  • Collaborates with different members of the QA department working on special projects and additional assignments as directed by Management
  • Supports the internal audit system
Qualifications for document control
  • Excellent verbal and written communication skills, able to work well within a consultative team-oriented environment
  • One year as office/clerical support with demonstrated typing and filing skills
  • Ability to use quality systems software, such as MasterControl, SAP, and Trackwise
  • Willingness to work as a team member to promote continuous improvement and meet project deadlines as required
  • Must be familiar with GDP (Good Documentation Practices)
  • Requires standing, bending, lifting up to 20 pounds
5

Document Control Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of document control. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for document control
  • Review supplier information received through Invivo Procurement to determine the appropriate updates to Invivo 12 NC items in Agile and identify if added information is required before an update in Agile can be processed per RoHS Project Instructions
  • Assure proper storage of supplier response record as a controlled document and in accordance to the RoHS project Instructions
  • Performs content QC of procedural documents, including proof reading and editing
  • Maintains the common glossary, ensuring proper change control and documentation of changes
  • Provides support of document management activities related to the Janssen Pharmaceuticals Documentation Council, the Pharm sector Document Council, and cross-sector procedures, as needed
  • Performs QC of monthly procedural document data in support of the Pharmacovigilance System Master File (PSMF)
  • Assists with assignment and monitoring of work across Quality and Document Control
  • Performs other duties and specific projects as assigned by the Quality and Document Control Lead
  • Act as the custodian of the engineering change management / configuration control process for all drawings and documents to ensure AS9100 compliance
  • Maintains change log, oversees in-process changes through internal concurrence process, ensures jurisdiction and classification verification compliance, Enovia Project Integration & Collaboration, Project Master/Project Change request (EPIC PM / PCR) implementation
Qualifications for document control
  • Quality Control background is a plus
  • Experience with vendor audits a plus
  • Knowledge of construction documents including handling submittals a plus
  • Self-motivated thinker when assigned long term tasks
  • Experience and proficiency in the project software (Infinitrac) is preferred
  • Ability to be flexible and change directions to meet company needs

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