Document Job Description

Document Job Description

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Document provides review of all word-processed documents regarding client-specific guidelines and standards, formatting, punctuation, grammar, spelling, etc.

Document Duties & Responsibilities

To write an effective document job description, begin by listing detailed duties, responsibilities and expectations. We have included document job description templates that you can modify and use.

Sample responsibilities for this position include:

Reviewing and checking of Excel spreadsheet reports
Set up and management of a document tracking system to ensure document status, location, priorities, are known at all times
Set up and management of a reporting system to provide metrics and forecasting to the team and other support functions such as QA and Validation
Pro-Actively manage documents through their lifecycle, to ensure an efficient review and approval process
Adhere to existing document management and control principles and procedures
Continually identify opportunities for improvement to existing processes
Work with the engineers and project leads to determine priorities and schedule review and approval processes accordingly
Assist with the collection of data from the PMs and Leads and the creation of periodic status reports and dashboard reports
Assist the Project Manager in managing all documentation on the project
Processes paper records into electronic records

Document Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Document

List any licenses or certifications required by the position: MRPT, US, MS, APICS, LSO, ISO, PO, MO, CMII, NDE

Education for Document

Typically a job would require a certain level of education.

Employers hiring for the document job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Technical, Education, Engineering, Associates, Business, Business/Administration, Management, Science, English, Computer Science

Skills for Document

Desired skills for document include:

Excel
Outlook
MS Office
MS Word
Spelling
Generating a table of contents and table of authorities
Appropriate grammar
Copier
Fax
Scanner

Desired experience for document includes:

Initiates and replies to routine correspondence related to area of responsibility
Forwards completed logbooks to the Document Control Department to support Logbook Audit Program, Batch Record Review, INV/CAPA, and Internal/External audits
Drives continuous process improvement to simplify, streamline and enhance document maintenance, archive and retrieval efforts
Completes and submits the Logbook Issuance/Retiring and Category Determination Form for new and/or retired logbooks as per Quality Batch Record Review and Logbook Audit Program
Generates SOP and logbook revisions for internal customers in order to achieve timely closure of Global Change Control requests
Stays current with department technologies relevant to area of responsibility

Document Examples

1

Document Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of document. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for document
  • Responsible for supporting and assisting in documentation production of presentations using various software managing the identification, control, production, distribution, archiving, scanning, storage, and retrieval of all deliverable data
  • Training and supporting others in study filing, archiving and eTMF practices
  • Ensuring that a technical library is maintained including all key legislation, ACOPs, standards and relevant industry guidance such as RUK, IMCA is readily available
  • Act as the management of change coordinator to ensure all key stakeholders to ensure the team members provide the information / reviews in agreed timescales and collate management of change records
  • Data entry and checking using TimeCard software KRONOS
  • Providing basic training and guidance to KRONOS users
  • Investigating & answering timecard queries
  • Generating weekly reports from system data
  • Maintaining annual leave records
  • Assisting and supporting in all administrative office services
Qualifications for document
  • Ability and desire to work in a team-based setting
  • Work well under pressure of multiple priorities
  • Ability to work independently and to continuously improve Quality processes
  • Appropriate experience
  • Experience in Document Control job
  • Familiar with Document Control database
2

Document Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of document. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for document
  • Perform routine layered audits of controlled documents to maintain continuity of access
  • Print and distribute certification cards / file cert forms
  • Deliver training completion forms to supervisor
  • Run training reports
  • Perform clerical duties for supporting Learner roles in LSO, book courses in LSO and enter completions, score certification tests, relay scores to supervisor, and enter course completions
  • Must be able to interface with a variety of people with different technical levels and educational backgrounds
  • Must inculcate a “can-do” spirit to produce consistently accurate results at a fast pace
  • Deliver assignments and projects on time
  • In order to prevent obsolete/superseded documentation being used, ensure suitable reference is highlighted to documentation
  • Manage the requirements for document control on bids to ensure implementation and compliance to standards established within the Business Management System (BMS)
Qualifications for document
  • Ability to communicate positively and effectively at all levels
  • Methodical and analytical approach to duties
  • Ability to be discreet and maintain confidentiality in all work related matters
  • Interest in or experience in manufacturing environment is desired
  • Interest in knowledge of Good Manufacturing Practices (GMP) is desired
  • Graduate / Diploma in Business or related discipline
3

Document Job Description

Job Description Example
Our growing company is hiring for a document. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for document
  • Responsible for the final correlation of As Built Data Books in electronic and hard copy form
  • Develops strategies to achieve organizational goals
  • Will maintain and update databases, create transmittals, process vendor data, interface with company personnel and with clients, mentor and assist co-workers and customers
  • Superintendents, contracts manager, cost control and CM to direct this person on who and where documents need to go on a daily basis and control changes
  • Primarily rewrites and/or edits technical documents such as technical procedure manuals, user manuals, HR documents, safety procedures, quality standard documents, etc
  • Main duty will be to take existing documentation and convert it to documents to be used for new facility
  • Electronic manuals (intranet)
  • Service Desk requests
  • Allocates and controls the document numbering system, and maintains the various controlled Document Registers as required
  • Ensures proper document classification, sorting, filing and proper archiving fo all controlled documents
Qualifications for document
  • Should have around 5-12 years of experience as a document controller
  • Any degree course (Bcom/BA/BSc)
  • Should have very good working knowledge of MS Windows and related word processing (formatting, drafting and such), spreadsheet, and database software is required
  • Familiarity with EDMS (Electronic Document Management System) and DMCS (Document and Material Control System)
  • Administration of the Office Filing System, codes and procedure
  • Should be able to read, write and understand English efficiently
4

Document Job Description

Job Description Example
Our innovative and growing company is hiring for a document. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for document
  • Prepare the Document Distribution Matrix from the Company / Contractor Master Document Register (MDR) and maintain it throughout the project
  • Accurately update information as required, prepare and transmit all Document Transmittals for submission of drawings / documents
  • Any other relevant tasks as assigned by line management
  • Translates complex business logic and rules into legally compliant user forms
  • Implements corporate correspondence standards to optimize the efficient use of form design software, and may be involved in content management and language clarity initiatives
  • Provides consultation on existing forms reusability or the need for new development
  • Takes business requirements and designs, implements and tests the logic required to pull in the correct content at the correct time
  • May participate in reviewing solution design
  • Advises, consults, and collaborates with users and other business areas with inputs to the Master Documents
  • Acts as Subject Matter Expert providing guidance to other roles involved with design of client forms
Qualifications for document
  • Must be a self-starter attitude with proactive, results-oriented focus
  • Ability to remain calm & professional when dealing with demanding customers and under pressure
  • Positive mindset, team player, and able to share work load with co-workers
  • Fresh graduate or max
  • Technical college degree or ongoing studies
  • Accurate way of working
5

Document Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of document. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for document
  • Independently manages small to medium sized cross functional projects
  • Utilizes and possesses a working knowledge of necessary development tools
  • Performs unit tests on code and take ownership of downstream impact of implemented development
  • Mentors Project Team Members on project specific business intelligence and content management
  • Using document templates, creates project specific documents as required by the Project Team
  • Communicate with outside storage location supplier for archiving, retrieval and destruction
  • Arrange copies of records as per C of A order (client request) and send to client
  • Process internal customer requests for current or archived documentation
  • Accountable for Sims distribution business including documentation, database reconciliation
  • Responsible for containerized shipment logistics including booking confirmations with shipping companies, forwarders, communicating with JVs for loading schedules, cargo cut-off dates, latest shipment dates
Qualifications for document
  • Ability to work to deadlines and accountability for assigned work
  • Is able to tolerate monotony
  • Is able to take responsibility
  • Associates or undergraduate degree preferred
  • 5 + years in Planning and Materials Management generalist functions
  • Support the Consortium Document Control Mgr team in the implementation of the Consortium Project Documentation Plan

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