Document Control Coordinator Job Description

Document Control Coordinator Job Description

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Document control coordinator provides training and support to organization in proper use of Word, Excel, and other document related software to ensure proper document formatting and consistency in documentation within the company.

Document Control Coordinator Duties & Responsibilities

To write an effective document control coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included document control coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Assist Document Control Manager with project management software and delivery systems which may include 3rd party software applications, SharePoint, other intranet/extranet and shared drives
Update procedure/specifation type word documents as required
Maintains appropriate form templates for access from company intranet sites
Responsible for large format print services and digital manipulation to communicate the best digital or analogue solution for print materials, digital media, transparencies
Mounting of artwork and other presentation materials including a variety of media including actual artwork, digital art, transparencies, photo materials
Administrative support, general copy services
Maintain continuity of digital files to ensure naming standards, appropriate file locations, format standardization
Create and track document passwords for IP sensitive documentation being supplied to third party vendors
Responsible for large format print services and digital manipulation to communicate the best solution for print materials, digital media, Mounting of artwork and other presentation materials actual artwork, digital art, photo materials
Collaborate with UC Production/Reprographics Coordinator to oversee scanner and print equipment, maintenance and meter reads

Document Control Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Document Control Coordinator

List any licenses or certifications required by the position: ASQ, SQF

Education for Document Control Coordinator

Typically a job would require a certain level of education.

Employers hiring for the document control coordinator job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Science, Associates, Technical, Education, Engineering, Business, General Education, Computer Science, Administration, Business/Administration

Skills for Document Control Coordinator

Desired skills for document control coordinator include:

Jabil’s software packages
Applicable regulatory requirements
Word
Document controls and to learn and implement company system within 30 days of hire
Outlook
Pharmaceutical industry
SharePoint
Access
Current Food and Drug Administration laws
Excel

Desired experience for document control coordinator includes:

Do internal or external audits as needed per Sr
Automate and prepare PIST reports for all customers
Communicates with internal customer to collect product related information
Track document approval activities in electronic tracking system
Issue controlled Production Documentation to Manufacturing and Laboratory Notebooks to cross functional areas
Ensure ethics and compliance commitment at all times

Document Control Coordinator Examples

1

Document Control Coordinator Job Description

Job Description Example
Our growing company is looking to fill the role of document control coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for document control coordinator
  • Makes changes to existing product IFUs, SDSs, and labels upon request approval
  • Obtains translations using approved service providers and programs as required for product IFUs and SDSs
  • Obtains approval for new or changed IFUs, SDS, and product labels as required by the quality system
  • Works with assigned project coordinators to implement new and changed labeling to ensure deadlines are met
  • Generate and maintain required records for creating and changing IFUs, SDSs, and product labels
  • Communicates implementation of approved IFUs, SDSs, and labels using approved methods
  • Maintains files of current approved IFU, SDS, and label versions in designated locations and maintains archives as required following approved document control processes
  • Completes tasks such as launching and closing collaborations using the current approved and in-use electronic document control system to assist with creating and making changes to quality system documents, including but not limited to procedures, work instructions, forms, and specification sheets
  • Monitors document changes in progress to ensure timely collaboration, approval, and subsequent implementation of documents
  • Completes tasks associated with maintaining external documents as needed
Qualifications for document control coordinator
  • Maintains required document control records and files to ensure compliance with regulatory requirements
  • Assists with preparing and populating approved product registration templates as requested/directed
  • Minimum of 2 years of experience in performing document and records control activities in a regulated environment is REQUIRED
  • Experience in Apple software and hardware strongly preferred
  • Experience with BarTender, Adobe InDesign and Acrobat (versions CS2 or higher), MasterControl GxP process control software or similar electronic document control software preferred
  • Experience working in a GMP/GLP or other regulated industry strongly preferred
2

Document Control Coordinator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of document control coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for document control coordinator
  • Index of drawings not found in ELS/D2 (MS Excel format)
  • Provides support to the technical service teams in support of technical data integrity and entry
  • Create Routings, Versions, Product code, Customer code, Sort Strings, Cost Collector, Request for Production (RFP)
  • Work with Engineers to update Top Level BOM/Specification data in SAP (RFP)
  • Maintain approval process in Windchill
  • Schedule meetings with support teams to finalize BOM and/or RFP’s
  • Responsible for the maintenance of the document control system
  • Maintains all ISO/FDA standard operating procedures, work instructions and product labeling files
  • Maintains revision and approval status of all documents
  • Maintains hard copies of all approved documentation
Qualifications for document control coordinator
  • Frequently (1/3 to 2/3 of the time) sit for prolonged periods
  • Occasionally (1/3 of the time or less) talk
  • Specific vision requirement for this role includes close vision with or without corrective lens (clear vision at 20 inches or less)
  • Minimum of 3 years experience in a Document Control related function is required
  • Familiarity with the Engineering Release and Change Control process is a preferred
  • FDA and ISO experience is preferred
3

Document Control Coordinator Job Description

Job Description Example
Our innovative and growing company is looking for a document control coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for document control coordinator
  • Perform special projects in Excel and other applicable software
  • Review of documentation – test results for raw materials, components and QA inspection documentation to assure material meets specifications
  • Review and approval of Master Manufacturing Records (MMRs), Reprocessing Approvals, Planned Deviations, Document Change Requests, Change Control Requests, LIMS templates
  • Ensure adherence with GMPs and SOPs
  • Balances personal work and team priorities
  • The Administrative is expected to be familiar with the company’s safety program and enforce the safety policy always
  • Invoicing for services provided to the PFJ Wholesale customer
  • Respond to and resolve Wholesale customer questions or issues
  • Compile reports, updating and verifying data for processing of PFJ Wholesale customers
  • Downloading drawings from the drawing list and save them to an electronic storage location specified by the client
Qualifications for document control coordinator
  • Regularly (2/3 of the time or more) use repetition-using an input device-a keyboard or mouse-in a steady manner
  • General office skills (data entry, scanning documents, filing) are essential
  • Experience with MRP/ERP/PLM Systems is a plus
  • Must be a team player and interface well with others
  • Applied technical knowledge of Product Life Management and ERP/MRP systems is preferred
  • Manage the lifecycle of vendor documentation from receipt, distribute, review and return to vendor till compilation of final documentation
4

Document Control Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking for a document control coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for document control coordinator
  • Renaming the files with the drawing number and title from the drawing title block
  • Developing/maintaining a drawing index of the electronic files
  • Identifying drawings from the drawing list that are not in ELS/D2 or illegible
  • Requesting that drawings be found and entered into ELS/D2
  • Providing an 11x17 copy of drawings to client prior to scheduled walk downs
  • Electronic files of drawings from the drawing lists (PDF format)
  • Paper copies of the drawings from the drawing lists (11x17)
  • Maintain Document Control
  • Continuous improvement of manufacturing methods
  • Work hand in hand with production technicians to enhance manufacturing processes and troubleshoot issues
Qualifications for document control coordinator
  • Experience in understanding/maintaining file structures, web content, search capabilities
  • 3-5 years of experience with an
  • Good oral and written communication (in English) to work with a global diversified team
  • Good knowledge of MS Office Applications and experience in Core work system
  • Grade 4-5 document controller with basic diploma/ degree in Information Management or technical discipline or general management
  • Degree qualified preferred, with 1-2 years relevant work experience to support responsibilities of position
5

Document Control Coordinator Job Description

Job Description Example
Our growing company is looking to fill the role of document control coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for document control coordinator
  • Resource for technical guidance to manufacturing personnel
  • Interfaces with all manufacturing departments to address and resolve technical issues
  • Ensuring that all Regulatory and Quality requirements are followed as documented
  • Ability to travel to Inter-corporate or supplier audits
  • Will interact with all levels of the organization to communicate needs and relay information to KARL STORZ employees located at multiple locations
  • Responsible for the coordination and distribution of all bid documents, drawings, binders
  • Document and drawing control as it relates to receiving new and/or revised drawings
  • Management of training documentation such as Standard Operating Procedures, Job Function Training, General Knowledge Unit, quizzes and other training related documents
  • Responsible for timely data entry, filing and report generation using Electronic Learning Management System (ELMS)
  • Must be able to effectively communicate with departments supported to ensure compliance standards are met or exceeded, support change control activities (DCA), and schedule classes based on availability of classrooms, equipment and instructors
Qualifications for document control coordinator
  • These experiences should be gained in areas of engineering, quality or technical operations and should include a minimum of one year document control management
  • A minimum of 2 years of experience in a Document Control position is required for this position, assuming education requirements are met
  • A minimum of three years’ experience in QA/QC
  • QSR experience
  • Education or extensive experience in business administration, information technology, library science, or a similar, relevant discipline a plus
  • Experience in document control for the design and construction of large projects a plus

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