Document Management Job Description

Document Management Job Description

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Document management provides superior customer service to claimants, authorized representatives, attorneys, and the general public who contact the VCF regarding the all-inclusive claims process in multiple languages.

Document Management Duties & Responsibilities

To write an effective document management job description, begin by listing detailed duties, responsibilities and expectations. We have included document management job description templates that you can modify and use.

Sample responsibilities for this position include:

Sound keyboard skills and knowledge of Microsoft Office applications including Word, Outlook, Excel and PowerPoint
Critically assess current and potential new workflows or functions
Inspection Support
Preparing product and solutions presentations involving a combination of technologies
Delivering solutions and value presentations to a mixed audience of technical, operations, and management staff
Roadmap presentations on product direction and industry trends
Answering technical and functional RFI/RFPs and other client requests for written responses
Brainstorming sessions with clients on using various Open Text technologies in combination with industry solutions to solve real-world problems
High-level executive presentations will be required therefore proficiency in concisely delivering deeply technical solutions to non-technical executives will be required
Develop technical and value-based demonstrations specific to customer inquiries

Document Management Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Document Management

List any licenses or certifications required by the position: II, IAT, DOD, FULL, NI, ASQ, ECM, PMP, AWS, CRM

Education for Document Management

Typically a job would require a certain level of education.

Employers hiring for the document management job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Business, Information Technology, Legal, Health Care, Finance/Accounting, Education, Government, Writing, Technical, Management

Skills for Document Management

Desired skills for document management include:

Copier
Fax
General computer
Scanner
Telephone
Excel
Outlook
Multiple software programs
Internet
Grammar

Desired experience for document management includes:

Minimum of 5 years of work experience with cGMP/GDP and compliance in required
Minimum of 2 years of people management and/or training experience is preferred
Excellent verbal, organizational, written, and interpersonal skills required
General understanding of lean principals preferred
Most suitable candidates will possess an engineering-related degree
Good understanding of engineering processes and document control systems

Document Management Examples

1

Document Management Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of document management. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for document management
  • Perform research into state related, provider, CARTS issues and/or vendor questions or problems
  • Develop and train staff on job systems and functions
  • Responsible for data collection and regular reporting, both internal and external
  • Any other administrative functions as required
  • Entering into ERP system bill of material (BOM) costing information (daily)
  • Become familiar with 90+ fund companies in order to assist in the indexing of the incoming documentation
  • Ability to recognize, index and push the document out to the workflow tool in a timely and accurate manner, ensuring the processor receives accurate information
  • Manage incoming cheques or the cheque distribution process
  • Research, recommend and implement efficiencies which will improve workflow or processes within the team
  • As assigned, provide timely and accurate statistical reporting on image and workflow volumes and other statistics
Qualifications for document management
  • Claim processing or litigation support experience valued
  • High school diploma or equivalent and 2 years related experience required
  • Must analyze organizational needs and assist in the design, implementation and maintenance of flexible work teams
  • Time, budget and task management experience (4+ years, see PM experience below)
  • Bachelor’s Degree, Project Management certification
  • Experience – 3-5 years’ experience of executing, running and managing information Management systems, electronic document management systems and associated processes for a complex programme of the size and scale of ESMCP
2

Document Management Job Description

Job Description Example
Our company is hiring for a document management. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for document management
  • Liaise with operational functions
  • Ensures inspection-ready and archive-ready TMFs are created, maintained and archived efficiently
  • Ensures that clinical SOPs reflect evolving global regulations and processes related to Trial Master File documents
  • Meet budget expectations, resource projections and metrics needed to execute the strategic vision and tactical plans
  • This position will report into a senior director level
  • Acts as the site subject matter expert for all document management policies, tools, systems, databases, and websites
  • Address any issues related to the Document Management Systems
  • Administer related web pages
  • Routinely update material
  • Administer records retention
Qualifications for document management
  • Bachelor’s Degree (BA or BS) or two years’ experience in subject indexing of scientific/technical literature
  • Active TS/SCI security clearance based on a SSBI within the last five years
  • Strong ERP application software experience using JDEdwards (>1 years)
  • Experience in Financial Services, specific to Wealth Management
  • The BA will be expected to create standard deliverables for a range of process and workflow automation projects, including process diagrams, use cases or user stories, requirements and solution specifications
  • More than 4 years of experience as a business or process analyst
3

Document Management Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of document management. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for document management
  • Provide a high quality document management service to the Dangerous pathogens team
  • Coordinate internal and external meetings or other events, including booking rooms, resources, travel, transport, equipment and catering as required
  • Prepare meeting minutes and initiate follow‐up action
  • Prepare or assist in the preparation of technical document, reports and presentations
  • Provide assistance with review/quality control of documents
  • Demonstrated experience and skills providing administrative support in a fast paced and complex environment
  • Highly developed time management and organisational skills with the ability to prioritise demands, and escalate issues as appropriate
  • Demonstrated ability to work co-operatively as a contributor to larger project teams and to network with scientific and industry colleagues
  • An ability to recognise and seek to resolve problems as they arise and accept personal responsibility for doing the job well
  • Perform configuration changes as needed on production environment which are submitted through Help Desk tickets and service requests
Qualifications for document management
  • Orders Management support
  • 3+ years of experience in a Communications role (Corporate Communications, publication editor, newsletter)
  • Ability to lift 60-70lbs repeatedly - This position will be lifting and moving boxes of loan files on a daily basis including transporting boxes between buildings
  • Bachelor's degree or country equivalent is required
  • Must have 12+ years of Pharma related/ clinical research related/ document management and development related experience (and/or applicable work experience)
  • Minimum of 5 years’ experience in a document Management position
4

Document Management Job Description

Job Description Example
Our company is growing rapidly and is hiring for a document management. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for document management
  • Ensure accurate and timely preparation of all operational documents for scanning and imaging
  • Scanning of cheque and non-cheque documentation by utilizing high-speed OPEX scanners, including ICR/OCR process, ensuring accuracy and integrity of scanned images
  • Execute all tasks in full accordance with the internal policies, procedures and auditing requirements
  • Execution of all other document management team related tasks as required or assigned by Team Manager
  • Supervising the team to ensure a proper response to the needs of the various business sectors pertaining to document management and collaboration, and participate in ad hoc needs analysis
  • Ensuring the conservation, accessibility, sharing and durability of company information
  • Offering clear yet flexible guidance to encourage documentation and collaboration on official Cirque platforms
  • Ensuring EDM systems, policies, procedures, documentation plans and conservation schedules are developed, applied, followed and updated
  • Seeing to the continuous improvement of existing systems, processes and work methods in order to ensure efficient management of Cirque documentation
  • Ensuring the durability and integrity of Cirque documentation throughout every stage of the document life cycle
Qualifications for document management
  • Web Services development experience with knowledge of SOAP, WSDL, XML, DTD, XSD
  • Thorough Understanding of Avaya Reporting platform which includes Avaya CMS and Avaya OA
  • Understanding and proven experience of Configuration Control (CC) and management or administration of Configured items (CI) on complex projects
  • Ability to translate complex technical concepts to a wide range of stakeholders
  • Minimum of high school diploma or the equivalent
  • Some systems based experience in Document Control is an asset (ie
5

Document Management Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of document management. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for document management
  • Making optimal use of Cirque's electronic document management system and its external document storage services
  • Seeing to the proper protection of the company's interests, particularly through the preservation of the confidentiality of information processed
  • Managing your sector's budget efficiently and responsibly
  • Supporting and managing Talent (the team) under your responsibility
  • Help your colleagues at IHQ (International Head Quarters) and anywhere else in the world to efficiently collaborate
  • Provide guidance and direction to the team responsible for managing the pipeline of documents necessary for both Foreclosure document execution and claims final collateral documents (recorded mortgage and title policies)
  • Ensure documents are received from external contacts in a timely manner, including those received from attorneys, closing agents, vendors and county recorders’ offices in order to satisfy investor and regulatory requirements
  • Input data from final documents into the document management system
  • Develop tracking mechanisms to feed management dashboards highlighting performance and areas for improvement
  • Ensure adherence to internal service levels relating to customer service and processing timeframes
Qualifications for document management
  • Demonstrated excellent legal writing skills
  • Strong supplier relationship management skills – ability to effectively influence suppliers to adopt and manage to disciplined execution standards / requirements, as an example of skills required (majority of EDM operations / cost managed by third parties)
  • Operational risk management – identification and mitigation or risks, ensuring effective controls, , understands the need to be aware of and manage to regulatory requirements in ongoing operations
  • Experience in design, construction, architecture, real estate development, or facilities management exposure
  • Knowledge of data entry and research to resolution
  • Minimum of 5 -7 years direct work experience required

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