Maintenance Clerk Job Description

Maintenance Clerk Job Description

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Maintenance clerk provides advice and consultation to other Departments regarding facilities matters, including compliance with federal/state laws and regulations where applicable.

Maintenance Clerk Duties & Responsibilities

To write an effective maintenance clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included maintenance clerk job description templates that you can modify and use.

Sample responsibilities for this position include:

Close work orders daily using Maintenance database system (typing in comments, ensuring labor is captured correctly, filling in all appropriate fields)
Serve as backup to Maintenance database system administrator (including typing in new PM tasks, analyzing work order comments to determine reason for equipment failures, developing presentations for management review)
Prepare, assemble and process required documentation for time entry and maintenance scheduling
Input data and run reports utilizing computerized maintenance management system
Schedule maintenance related meetings, trainings as need that come through the maint
Responsible for maintaining clean floors throughout the store to ensure customer and employee safety measures are met
Handles minor maintenance of store fixtures, which may entail painting, using tools or plumbing
Prepare report, charts, summary of maintenance activities, downtime histories
Some janitorial duties (garbage removal, snow shovelling, minor maintenance tasks)
Assist the Maintenance Manager with general clerical work, data entry and parts inventory

Maintenance Clerk Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Maintenance Clerk

List any licenses or certifications required by the position: ASE, MHE, P2, FDA, OSHA

Education for Maintenance Clerk

Typically a job would require a certain level of education.

Employers hiring for the maintenance clerk job most commonly would prefer for their future employee to have a relevant degree such as High School and Bachelor's Degree in General Education, Computer, Education, Industrial, Business, Associates, Technical, Accounting, Management, Communication

Skills for Maintenance Clerk

Desired skills for maintenance clerk include:

Products sold within the departments and be able to respond to questions and make suggestions about products
Basic math
Weekly ad items
Code dating
Applicable laws and regulations related to employment practices
Safety
Addition
Basic math: counting
Subtraction
Maintenance

Desired experience for maintenance clerk includes:

Performs minor carpentry
Assists with resolving facilities and office space-related problems and other office services tasks and projects assigned
All small or large general repairs throughout the building, which include painting, tiling, repairing workstations
Some knowledge in the use of SAP and Workbrain
Ability to establish and maintain a filing system
Some knowledge of general business routines

Maintenance Clerk Examples

1

Maintenance Clerk Job Description

Job Description Example
Our company is searching for experienced candidates for the position of maintenance clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for maintenance clerk
  • Complete special projects as assigned by the Maintenance Manager, and all other duties as assigned
  • All repair order data entry into company maintenance tracking program
  • Issue parts, records withdrawal and up-date Computerized Maintenance Management System (CMMS)
  • Plan/coordinate PM routine and scheduling with Materials group for scheduled downtime for maintenance
  • Some janitorial duties (garbage removal, minor maintenance tasks) and other duties as assigned
  • Cross-train and provided coverage for vacation, illness, for other clerks at location
  • Set up and maintain records as required
  • Compile, type, edit and distribute departmental correspondence, spreadsheet reports and Powerpoint presentations
  • MUST BE ABLE AND WILLING TO LEARN NEW PROGRAMS TO TRACK W/O, PM’S AND PO’S (JDE, ARIBA
  • Maintains safe spill free floors (sales floor, backroom, restrooms, office, breakroom, ) by sweeping and mopping
Qualifications for maintenance clerk
  • Minimum high school graduate, GED or equivalent clerical work experience
  • Proficient in the use of all office machines, equipment, computers and Microsoft Office
  • Five or more years of experience in an administrative role
  • Experience in the oil and gas or mining industry is preferred
  • Ability to work in a multidisciplinary and integrated team environment
  • Effective communicator with the ability to develop positive working relationships across a multitude of business units
2

Maintenance Clerk Job Description

Job Description Example
Our growing company is hiring for a maintenance clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for maintenance clerk
  • Cleans and sanitizes all restroom floors, fixtures, appliances
  • Maintains can return machines and area
  • Keep maint
  • Preserves landscape
  • Maintains the store’s recycling and compost programs remove recycling and compost materials
  • Facilitates the provision of complete secretarial and administrative support to management
  • Assist with completion of other tasks as needed
  • Proficient with Microsoft Suite (Word, Excel, Outlook)
  • Ability to multitask and handle multiple projects and deadlines consistently and accurately
  • Enter parts from log out sheets and maintain inventory control on parts stock
Qualifications for maintenance clerk
  • Order parts, Generate PM’s and Work Orders
  • Must be able to have a flexible schedule and be willing to work OT/ Holidays/Weekends with the ability to go to any shift depending on the department demands
  • Must be able to have good writing skills
  • Must be able to read, understand and follow written instructions and materials
  • Must be able to recognize visual signals, shapes, warning labels or signs
  • Must be able to stand and remain seated for 8 hours
3

Maintenance Clerk Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of maintenance clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for maintenance clerk
  • Manage accounts payable process for Maintenance Department
  • Maintain shop filing system for a large fleet, maintain hard copy truck /equipment maintenance, mechanic, and compliance files to company standards
  • Writes work procedures, equipment specifications, preventive predictive maintenance procedures and other technical documents using computer and word processing function
  • Answer vendor phone calls and assist with ordering as needed
  • Actively work with vendors, mechanics and management as needed
  • Performs the initial processing of Accounts Payable and maintain the PO log
  • Reviews the mechanic’s daily work orders for service’s performed and parts that were used
  • Prepare reports as needed and file/record the reports as required
  • Negotiate with vendors for better pricing and terms
  • Actively search for and develop stronger vendor relationships
Qualifications for maintenance clerk
  • Must be able to work in a wide range of temperatures
  • Must be able to effectively move around a manufacturing plant which includes but it’s not limited to stairs, ladders, platforms and equipment
  • Must assist in the data entry, computer exposure for approximately 5 hours or more a day depending on the department demands
  • Able to multi-task and be flexible in a fast-paced environment
  • High School Diploma / Two (2) year technical degree desirable
  • Minimum three (3) years of experience in office procedures , filing and file management
4

Maintenance Clerk Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of maintenance clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for maintenance clerk
  • Purchase all materials for the Maintenance Department
  • Working with Maintenance personnel in finding vendors and cost of non-inventory items
  • Track history of replacement parts and equipment maintenance and repair
  • Assure inventory items are available to support Maintenance and Set-up personnel to keep equipment running in a 24 / 7 operation
  • Assigns work based on the equipment availability schedule and give the work orders to the maintenance supervisors for the tasks to be performed on that day
  • No work order to be given to a maintenance supervisor unless all parts are on hand to carry out the task
  • Inventory purchasing, tracking and distribution
  • Maintain parts room in accordance with Company policy
  • Some heavy lifting over 50 lbs may be required
  • Warranty tracking
Qualifications for maintenance clerk
  • Must be able to develop technology software skills
  • May be required to obtain an ASE certification appropriate for this position
  • Become familiar with company policies and procedures
  • Must be proficient on MS Office and other software as required
  • Must have excellent verbal, computer, data entry and typing skills
  • Must have the ability to accurately input and document parts purchasing in the computer system
5

Maintenance Clerk Job Description

Job Description Example
Our company is growing rapidly and is looking for a maintenance clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for maintenance clerk
  • Review PM data for accuracy, required materials and PPE required and routine project work
  • Meet with vendors as required for quotes/site walk project parameters
  • May be required to perform the duties of a Corrections Officer by overseeing and maintaining the custody, care, and control of inmates or detainees
  • Generates backlog reports
  • Assists with Hierarchy development and management
  • Assists with parts requisitions for job plans
  • Publishes weekly schedules
  • Assists with BOM management
  • Creates requisitions as required in SAP and EAM
  • Back-fills the Store room clerk for vacation coverage as required
Qualifications for maintenance clerk
  • Must be able and willing to undergo moderate physical activity which requires handling of objects up to 50 pounds with long periods of standing and walking
  • Must be able and willing to undergo moderate exposure to unusual elements such as dirt, dust, fumes, smoke, unpleasant odors and loud noises
  • Post Secondary Education (Diploma or Degree) in Office Administration or related field or equivalent experience
  • Possess organizational skills in tasks to deal with the day's priorities and respond to urgently required special requests, while keeping in mind the need to complete routine tasks on schedule
  • Assist others to complete routine tasks and work with others to ensure services are provided efficiently
  • Ability to learn new software and work procedures

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