Contract Management Job Description

Contract Management Job Description

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Contract management provides guidance and training to contract administrators, sourcing agents, Procurement management, and compliance area teams regarding the contract management system, contract review, policies and procedures.

Contract Management Duties & Responsibilities

To write an effective contract management job description, begin by listing detailed duties, responsibilities and expectations. We have included contract management job description templates that you can modify and use.

Sample responsibilities for this position include:

Ensure internal contractual compliance with the terms and conditions of all Networkfleet customer contracts, compliance with designated management objectives and compliance with the company’s policies and all applicable laws, rules, and regulations
Preparing the Budget and Forecast with the FC focusing particularly on overheads providing supporting documentation and analysis
Report to two (2) Vice Presidents, Kids and Family Business & Legal Affairs, and must have ability to develop and implement best administrative practices, policies and processes on talent and integrated marketing-related issues with minimal supervision
Create, update and maintain a status report which identifies agreements which are in current negotiations
Draft basic correspondence and standard template agreements under the supervision of managers including, but not limited to, option pick-up notices and third party sweepstakes indemnification agreements
Manage departmental administrative files and fully executed agreements, both physical copies and electronic copies, and ensure that production, talent and related agreements are distributed to rights management department in a timely manner
Manage all substantive and administrative matters relating to sweepstakes, including processing bonding requests and state registration submissions, monitoring milestones and satisfying timely compliance with states’ winner’s list submission deadlines and fulfillment regulatory management via maintenance of sweepstakes lifespan tracking sheet
Develop and implement best administrative practices, policies and processes with respect to the operation of the Kids and Family Business & Legal Affairs department, including managing department organizational projects, supervision of temporary assistants, delegation of work to other personnel and development of templates, processes and other mechanisms to guide such personnel
Analyze the sales contracts and gap identification, solution for renegotiating better terms and conditions clauses interpretation
Oversee quantity calculations, technical documentation, quotation evaluations for subcontractor’s tenders when affecting to Contractual Conditions for both client and subcontractors

Contract Management Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Contract Management

List any licenses or certifications required by the position: PMP, ITIL, CPRM, PMI, PB, HB, PM, CPA, NCMA, IACCM

Education for Contract Management

Typically a job would require a certain level of education.

Employers hiring for the contract management job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Business, Education, Law, Management, Business/Administration, Finance, Engineering, Legal, Construction Management, Accounting

Skills for Contract Management

Desired skills for contract management include:

Applicable local
State/province
Federal/national statutes and guidelines
Global Sourcing / Supplier Chain Management & Spend Analytics
Contract formation and contract administration
Rules
Microsoft Office
Laws governing the procurement and contracting process
State regulations
Business processes that impact facility/ancillary contract loading and auditing

Desired experience for contract management includes:

Skilled Excel use
Contract writing experience preferred
Ideally CA / ACA Qualified
2 -3 years experience as a management accountant working in an ASX listed property organisation
Ambitious and driven personality
Self motivated with the ability to work under your own initiative, prioritising workload within a constantly changing environment

Contract Management Examples

1

Contract Management Job Description

Job Description Example
Our growing company is hiring for a contract management. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for contract management
  • Read and Evaluate all assigned contracts to understand Scope, Schedule, Terms and Risks
  • Analyze and document key risk elements as part of initial contract review
  • Draft and issue opening letters and change orders
  • Collaborate with Project Managers in the execution of contract obligations
  • Perform detailed contract analyses as required in dealing with emerging issues
  • Develop negotiation strategies in conjunction with project manager
  • Prepare for and participate in customer negotiations as needed
  • Maintain data in automated contract management systems
  • Maintain contract documents, amendments, change orders and other correspondence
  • Obtain insurance policy documents
Qualifications for contract management
  • Update of standard costs as required/annually as part of the budget process
  • 4+ years' experience within a similar management/cost accounting type position
  • Hold an accountancy qualification
  • Experienced user of ERP systems
  • Proficiency in MS Word, Excel, PowerPoint and online research resources
  • Bachelor’s degree required, preference for Legal, Business, Finance
2

Contract Management Job Description

Job Description Example
Our innovative and growing company is looking for a contract management. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for contract management
  • Manage the negotiation and administration of numerous complex Networkfleet customer contracts (including third party contracts) simultaneously, including product/service agreements, non-disclosure agreements, statements of work and ancillary legal documents ensuring contractual compliance with relevant terms and conditions
  • Work closely with Sales in supporting the preparation of complex responses to RFIs/RFQs/RFPs for customer prospects
  • Maintain current knowledge of relevant contractual procedures and practices and support special projects on behalf of the Networkfleet Contract department as directed
  • Develop and establish strategic goals annually for the Contract Management area
  • Participates and assists in the designing, building and implementation of the standard processes and tools to support the contracting lifecycle and to achieve best-in-class capabilities
  • Preservation of Alstom’s rights and entitlements as provided in the Contract
  • Support and guidance to Project team on general contractual issues
  • Evaluate and interpret complex IP Licensing Contracts
  • Project Management including collaboration with senior management on matters where they may need to gain acceptance on an alternate approach with some latitude in decision making
  • Acts independently to determine methods and procedures when assisting analysts with contract implementation and assigning team projects
Qualifications for contract management
  • Keen analytical skills - demonstrating an ability to follow complex instructions, identify issues and escalate them appropriately ensuring high quality output at all times
  • Basic PowerPoint skills and knowledge of MS Access is not a must but would be an added advantage
  • Visual Basic skills (desired)
  • Ability to analyse contracts (desired)
  • Ability to challenge the status quo and proactively identifies opportunities for improvement
  • Work as an effective Team member, sharing information, providing work colleagues with assistance and collaborating with others as needed
3

Contract Management Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of contract management. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for contract management
  • Consult with contract negotiators to recommend precise language and meaning of contracts to insure that the contract template accurately calculates the terms of the contract as negotiated
  • Monitor periodic changes in recognized coding schemes (ICD, CPT, and DRG) to anticipate impacts on contract language, calculations and reimbursement of specific contracts using those codes
  • Review and draft various production-related agreements and correspondence
  • Assist in supporting department administrative assistant with activities such as backup scheduling, answering phones
  • Develop workplans, budgets, and contract amendments
  • Being the first point of contact for a business division for operational contracting projects, and assisting them to decide on the most suitable contract approach and commercial concept
  • Management of those projects, incl
  • Collection and assessment of all business and technical content necessary for the relevant contract and involving all necessary departments and experts in order to jointly develop a sound and detailed concept to then be reflected in the contract
  • Provide lawyers with the relevant business and technical details (including the overall concept) and support them in drafting the contract
  • Oversee the day to day activities of the team to include, planning, scheduling, monitoring, and controlling workload within team
Qualifications for contract management
  • Minimum of 6 years related experience in contract management
  • Contracting certification (CFCM, CPCM, CCCM) preferred
  • Affiliation with a contract management association, such as International Association of Contract and Commercial Management (IACCM) preferred
  • Be able to work well both independently working collaboratively as part of a team
  • Interest and aptitude in computer-based applications for complex business processes involving Boolean expressions, symbolic representation and procedural logic
  • This is more of a operational management skill related role to engage with sales/OO, delivery and STS team with a minimum of 2 years experience
4

Contract Management Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of contract management. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for contract management
  • Creating and maintaining the parts price lists in SAP
  • Assigning customers to the correct parts price list
  • Manage the priority shipments for parts on back-order
  • Split orders as needed
  • Communicate shipment schedule to customer as needed
  • Approve shipments of back-ordered parts for US and ROW
  • Complete installed base updates as needed
  • Equipment Trade In tracking and processing returns and rebates
  • Review, edit and negotiate contract language and amendments (in collaboration with account managers) with customers to minimize unfavorable business terms and risks to the company
  • Monitor a wide variety of data and work with field sales and Health Systems account managers to highlight, investigate, and monitor customers with accounts not in compliance with the terms of the agreement
Qualifications for contract management
  • Knowledge of computer software including Microsoft Word, Excel, PowerPoint and Access
  • Healthcare consulting a plus
  • Experience in budgeting, healthcare industry supplies, materials, supply chain, standardization, utilization, product adoption/implementation, contract management, surgical services and value analysis
  • Paralegal Certificate or other legal training • Law Degree • Fluent in English (spoken and written) • Experience in Contract Management • 2-4 years of overall work experience • Basic legal training (Paralegal course or acquired on the job) • Familiar with legal and contract terminology • Project management experience • Open for working in shifts ( 2pm-10pm)
  • 1-3 years of contract management experience (knowledge of contract terms & conditions, contract life cycle management, ) preferably in a procurement or sourcing environment
  • Contract management system knowledge (Ariba Contract Management or similar)
5

Contract Management Job Description

Job Description Example
Our innovative and growing company is hiring for a contract management. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for contract management
  • First point of contact daily users
  • Contributor to Development team
  • Setting up improvement plan
  • Set up Reporting dashboards
  • Assigning contracts to be executed to individual analyst from contract viewer for execution
  • Creating ad-hoc reports and analytics for team Members, including VP Contract Management
  • Ensuring we are compliant and executing against our contracts in a healthy manner
  • Working with other teams, such as Delivery Excellence and Services Business Desk, in building and maintaining a common set of practices, principles and templates for managing contracts based on existing and established practices
  • Performing ongoing reviews of accounts with custom contract terms and identifying any errors
  • Ensure contract management processes are maintained and performed accurately, timely and in compliance with internal PMI requirements
Qualifications for contract management
  • Eight (8) to twelve (12) years of work-related experience or a combination of education and directly related experience equal to twelve (12) years in related field, if non-degreed
  • Demonstrate proactive commitment to HSE policies, practices and principles
  • Understand and utilize all Fluor Values and General Attributes
  • Knowledge of the Foreclosure process (Complaint, Affidavit of Debt, Substitution of Trustee, Foreclosure Deeds)
  • Excellent organizational skills and demonstrated initiative, with outstanding accuracy, discretion, personal judgment
  • Interact effectively with global internal customers

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