Contract Coordinator Job Description
Contract coordinator
provides guidance to management with respect to relevant labour legislation and the Collective Bargaining Agreement.
Contract Coordinator Duties & Responsibilities
To write an effective contract coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included contract coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Creates charts, tables and forms relating to production, grievances and historical/industry collective bargaining agreements
Researches and conducts the investigation of SAG Background Performer claims with appropriate production and company representatives
Types deal memo letters and other forms for submission to various unions/guilds
Reviews and approves departmental supply orders and administers department’s pantry duty and supply order assignment lists
Acts as the Departmental Records Coordinator for the Warner Bros
Types, copies and distributes department correspondence and documents
Ensure that the necessary resources for the interview are booked, such as meeting rooms with the appropriate facilities for Video Conference, TelePresence, Presentations
Assist with the consultant and general contractor contract negotiation process
Monitor Development timeline schedules, change order logs, RFIs to the Architect or Engineering Consultants, that arise during the construction period, and assist in resolving those issues
Assist with the project startup process
Contract Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Contract Coordinator
List any licenses or certifications required by the position: UNO, ITIL, CHMM, ANSI, CHST, OHST, CSP, ISO, FPC, CPP
Education for Contract Coordinator
Typically a job would require a certain level of education.
Employers hiring for the contract coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Education, Business/Administration, Associates, Finance, Paralegal, Management, Accounting, Marketing, Engineering
Skills for Contract Coordinator
Desired skills for contract coordinator include:
OSHA guidelines and regulations
Budget development and financial management
Overhead Collective Bargaining Agreement
Operating
Excel
Microsoft Office
Contract preparation procedures
Email correspondence
Internet search
Math
Desired experience for contract coordinator includes:
Must be able to take direction, and when necessary, constructive criticism as well
File room administration requires the ability to lift, shift, and organize numerous file folders and boxes
Partner directly with Senior Recruiters, Researchers and hiring managers to schedule interviews and meetings at a high-volume
Own and juggle multiple schedules
Assist with escorting candidates
Prioritize, organize, and manage work load efficiently
Contract Coordinator Examples
1
Contract Coordinator Job Description
Job Description Example
Our company is searching for experienced candidates for the position of contract coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for contract coordinator
- Oversee proposal, planning and administration of contracts
- Ensure that contracts are in compliance with legal requirements, business specifications, company polices and government regulations
- Coordinate contract process with corporate legal, business and outside vendor
- As needed, schedule phone interviews for recruiters and onsite interviews with hiring managers
- Provide an exceptional candidate and customer experience
- Contribute to the success of the Talent Acquisition team
- Tracks and administers manufacturer sales rebate contracts and validates rebate contract data to ensure accuracy
- Requests renewal contracts or extensions from the manufacturers prior to contract expiration
- Compares the replacement contracts to the existing contracts
- Maintains GPO and non-GPO contract sell prices at both the plan and customer level
Qualifications for contract coordinator
- Must be able to arrive to work on time
- Intermediate skill level with Google Mail and calendaring is preferred, but not required
- Serve as point of contact for candidates regarding any questions
- Schedule Interviews coordinating between recruiter, candidate and hiring manager, via email, calendar management and telephone confirmations
- Coordinate Candidate Travel when needed working with candidate and firm’s travel services department
- With direction of recruiter create and post job requisitions
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Contract Coordinator Job Description
Job Description Example
Our company is looking to fill the role of contract coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for contract coordinator
- Contacts manufacturers directly to follow up on collections of due chargeback receivables
- Analyzes sales and compares the quantity purchased from the manufacturer vs
- Prepares and distributes various reports to Contract Rebate team members that indicate if customer information has changed, new customers have been created, item status has changed, item has been replaced, potential unit of measure errors, and contracts will be expiring
- Analyzes and resolves pricing discrepancies
- Provides recommendations to management on software and hardware to improve workflow efficiency
- Ensure that the necessary resources for the interview are booked, such as meeting rooms with the appropriate facilities for Video Conference, Presentations
- Help lead candidates through interview days, ensuring exceptional candidate care before and during the interview process
- Dealing with multiple external counterparties on various matters such as organising new forms, documents, agreements
- Managing the email communications with external parties to ensure timely and appropriate responses are provided
- Liaising with various areas of the business to ensure accurate information is provided on a timely basis
Qualifications for contract coordinator
- Must be able to communicate effectively and tactfully with employees and all levels of management
- Must be able to organize and schedule work efficiently
- Must be able to work in a fast-paced environment with the ability to change priorities quickly
- Properly utilize the complete functionality of Encore, while maintaining data integrity within the system
- Timely input of candidates and all associated updates into Encore
- Input the minimum number of coding required, including grade level, source of contact and area of functional expertise
3
Contract Coordinator Job Description
Job Description Example
Our innovative and growing company is looking for a contract coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for contract coordinator
- Assisting with ad hoc duties as required
- Administer and maintain contract files to ensure compliance, processes and other contractual documentation
- Responsible for communication, coordination and implementation of established sourcing initiatives and contract negotiations to suppliers and operations team
- Responsible for data integrity of contract database – oversee maintenance and enhancement of contract database
- Work in cooperation with Finance and Supply Chain to ensure that financial transactions are processed in an orderly and timely fashion
- Receive/record invoice receipts in Oracle software system
- Independently research invoice discrepancies and work with appropriate personnel for resolution and payment
- Responsible for data integrity of the contract and document storage databases, oversee maintenance and enhancement of databases
- Provide corporate budget analysis in assigned spend and make recommendations that contribute to the organizational budget process
- Preparing listserv messages
Qualifications for contract coordinator
- Partner directly with Senior Recruiters and Researchers to schedule interviews and meetings at a high-volume
- Assist with administrative tasks involves the various functions of Staffing Operations
- Provide and receive necessary feedback to fine-tune scheduling process and others within Staffing Operations
- Fluent in Japanese Language is a plus
- Ability to work well in a fast paced and ever changing environment
- Minimum of 2 to 5 years of previous experience in providing department wide administrative support, preferably in a Human Resource environment
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Contract Coordinator Job Description
Job Description Example
Our growing company is looking for a contract coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for contract coordinator
- Prepare and catalog sample merchandise to add to inventory
- Manage the Log process of Merchandise Samples for Cross-Functional Teams
- Run & email Vendor Reports weekly for all Buying teams
- Act as point of contact for candidates
- Host candidates onsite and provide the best candidate experience possible
- Using our applicant tracking system and relevant recruiting processes to keep organized and help keep our busy team on track
- One team, one goal
- On required actions, develop and maintain project status reports, and document the project risks
- Active participant as project lead for construction activities performed by contractor workforces ensuring adherence to project budget, schedule, and scope by performing documented safety audits, verification of contractor job briefings and safety tailgates
- Manage scheduling for interviews and communicate all interview logistics with candidates and interview teams
Qualifications for contract coordinator
- Must have knowledge of computers, printers, fax machines, photocopiers, telephones, scanners, printers, 10-key calculators, DVD players
- Must have experience with calendaring systems, MS Outlook required
- Knowledge of contracts, business theory principles and practices
- Support the defining of new and managing existing projects, programs and portfolios, and assist the portfolio managers with regular portfolio reporting
- Working alongside the portfolio managers to co-ordinate, track and report on the full life-cycle of project activities including risk and issues management, progress tracking, resource tracking, financials tracking and stakeholder management
- Co-ordinating and tracking the activities of a team of highly skilled professionals including configures, developers and testers, across geographical locations
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Contract Coordinator Job Description
Job Description Example
Our company is looking for a contract coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for contract coordinator
- Manage special projects and improve upon existing programs
- Assists with system wide contract negotiations for products or services in area of responsibility
- Monitors contracts for compliance and report to Contract Administrator
- Develops and maintains strong external and internal customer/supplier relationships
- Addresses and facilitates problem resolution between Suppliers and WBH related to product conversions
- Assist departments with questions related to new products and product changes
- Committee work
- Up to 75% data entry on a daily basis requiring a high level of attention to details
- Able to work cross functionally with key stakeholder teams
- Provide support to HR Business Partners
Qualifications for contract coordinator
- Basic understanding of motion picture production
- Manage the project / document management solutions
- Supports delivery managers and technical project managers in tracking and monitoring projects
- Manages the support and provision of project tools and equipment
- Assist with resource & financial tracking ensuring resource and financial forecasts are up to date
- Collaborates well with the broader business and IT teams