Assistant Director, Programs Job Description
Assistant director, programs
provides leadership for the overall operation of all aspects of the organization, including board development, program planning and implementation, fundraising, communication, public relations, financial management, personnel development and facilities operation.
Assistant Director, Programs Duties & Responsibilities
To write an effective assistant director, programs job description, begin by listing detailed duties, responsibilities and expectations. We have included assistant director, programs job description templates that you can modify and use.
Sample responsibilities for this position include:
Recruiting students to program through online advertising, hosting information sessions online and on campus, current students and alumni
Follow up with inquiries from global applicants to the program
Provide support to students during the program such as course registration, coordinating with international office
Develop & execute long and short range term strategies to strengthen the College's relationship with alumni
Advance the office by assisting in the development of effective programs, policies, and procedures which impact hiring departments across the university and the student employee population
Work with a talented, fun-loving, hard-working team
Learn from and collaborate with a number of key stakeholders throughout the university in departments such as University Information Systems, Human Resources, Main Campus Finance Office, and Payroll Services
Work closely with the STEM departments and the Graduate College to provide feedback on their academic program proposals
Review and approve courses from the STEM departments
Support the Academic Programs Subcommittee of UGC
Assistant Director, Programs Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Assistant Director, Programs
List any licenses or certifications required by the position: CPR, AED, YMCA, UF, ELM, NSLDS, IFAS, PK-12, MBA, TEC
Education for Assistant Director, Programs
Typically a job would require a certain level of education.
Employers hiring for the assistant director, programs job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Education, Communication, Graduate, Management, Business, Faculty, Communications, Marketing, MBA, School of Professional Studies
Skills for Assistant Director, Programs
Desired skills for assistant director, programs include:
Budget development
Concepts
Effective contract negotiation and strategies
Equivalent combination of education and strong management experience
Organization and production of complex events
Planning and financial management
Preferably in a college
Principles and best practices of event planning and public relations
Similar
Supervising within a union environment
Desired experience for assistant director, programs includes:
At least 2 years of administrative experience with a strong mathematical/financial component - an equivalent combination of education and administrative experience will be considered
Working knowledge of several computer applications and demonstrated aptitude to learn new software
Demonstrated ability to handle multiple tasks simultaneously with attention to detail
Commitment to continuous quality and customer service improvement
Experience in a four-year private institution
At least one year – though 3 years preferred - of professional experience, preferably in a development/fundraising environment
Assistant Director, Programs Examples
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Assistant Director, Programs Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of assistant director, programs. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for assistant director, programs
- Prepare and conduct periodic training for faculty and staff in the financial management of their grants or contracts
- Coordinating the planning and implementation of the Summer Start program
- Managing communications efforts, in conjunction with the Associate Director, with participants through the recruitment and enrollment processes
- Creating and implementing programming focused on the transition and success of traditionally underrepresented students in their first year
- Collaborating with key campus partners, including academic units, the Division of Academic and Student Affairs and auxiliary service units, to welcome and support students in their transition
- Designing and implementing USC 298, a one credit-hour eight-week course for Summer Start Peer Mentors
- Planning and executing a summer training period prior to the Summer Start program for program student staff
- Assisting in the supervision of New Student Programs student staff
- Implementing programs during Wolfpack Welcome Week that assist and excite students as they prepare for the start of the semester
- Engaging in a practice of on-going assessment of the student leaders, projects and programs in conjunction with New Student Programs staff
Qualifications for assistant director, programs
- Substantive experience interacting with a wide variety of public and private funding agencies, such as National Science Foundation, National Oceanic and Atmospheric Administration, Environmental Protection Agency
- Proven experience with automated accounting systems including reporting functions demonstrated experience with MS Office products including web based applications
- At least 3 years – preferably 5 years - of experience working in a higher education directly with students and Faculty
- Experience utilizing MS Office (particularly Excel) and Google applications
- High-level managerial skills
- Experience in collaborating closely with Faculty
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Assistant Director, Programs Job Description
Job Description Example
Our innovative and growing company is hiring for an assistant director, programs. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for assistant director, programs
- Some evenings and weekends are required and hours are longer in the summer during the Summer Start program
- Maintain a strong presence throughout campus during the summer programs, including routinely visiting all residences, attending program events, presenting to parents, participants, and staff on program Arrival Days, and addressing the range of critical needs that arise throughout the summer
- Coordinate the development, presentation, and execution of training the residential team, which is key to ensuring a safe environment and successful experience not only for the participants, but for the staff as well
- Provide advice to students on a range of issues, including, but not limited to, community standards, leadership opportunities, operational policies and procedures, liability, , in order to assist them in making appropriate choices and decisions
- Provide vision for and oversight of the Peer Advisor (PA) program, including the development of the University 100 Peer Advisor program and the expansion of the Peer Advisor program to include ongoing engagement with UNIV100 students in the Spring semester
- Supervise Senior Peer Advisors (head student leadership team) and Peer Advisors
- Conduct performance evaluations for Senior Peer Advisor and Peer Advisors
- Plan professional and leadership development opportunities for Peer Advisors, and help Peer Advisors translate those opportunities into marketable skills
- Assist in the cultivation and management of university-community partnerships, faculty partnerships, and alumni networks that enrich civic leadership programs
- Collaborate within geographic teams to develop a strategic approach to community, faculty, and alumni partnerships
Qualifications for assistant director, programs
- Five years of business experience, preferably in development, fundraising events, volunteer management or a related field
- Bachelor's degree in Organizational Leadership, Communications, Public Relations, Marketing or Liberal Arts
- Two years of experience working with students in higher education, public relations, event planning, or working with diverse groups
- Ability to interact with a wide range of individuals
- Proficiency in speaking, reading and/or writing in an additional language
- 4 to 6 years of progressive administrative experience in education programming
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Assistant Director, Programs Job Description
Job Description Example
Our company is looking to fill the role of assistant director, programs. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for assistant director, programs
- Contribute to development and refinement of the CCL’s approach to university-community partnerships
- Assist in the identification of development opportunities
- Lead special projects or initiatives for the CCL
- Serve as the undergraduate advisor
- Under the supervision of the Director of Curriculum and Fellowships, develop, implement, and manage experiential civic leadership programs focused on a specific geographic region and directly relevant to the Certificate in Civic Leadership
- Manage the college advising program and assist on a wide range of academic processes
- Serve as the department resource to students regarding university services and programs
- Maintain collaborative relationships with departments/units regarding advising efforts that enrich the student experience
- Maintain and stay abreast of trends in advising and changes in academic programs and transition requirements
- Manage the online volunteer recruitment registration form and maintain the master list of volunteers
Qualifications for assistant director, programs
- Demonstrated ability to manage costs within budget
- Contract and conflict negotiation skills, creativity, and demonstrated ability to manage academic programs
- Current undergraduate student - Bachelor’s degree preferred
- Undergraduate or high school teaching experience\Experience working with high school students
- Proficiency in MS Office, Google Docs, and online learning platforms
- Ability to change gears quickly and troubleshoot problems independently
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Assistant Director, Programs Job Description
Job Description Example
Our company is hiring for an assistant director, programs. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for assistant director, programs
- Coordinate the recruitment of Parents and Family Association (PAFA) volunteers for various activities
- Manage volunteer assignments, notifications, and training
- Capture meaningful data around the impact of volunteer involvement
- Monitor students’ performances and take appropriate action if necessary
- Resolve students’ problems regarding curricular requirements
- Provide information to students regarding student support services, university policies and guidelines
- Establish and maintain student files, databases and records
- Prepare activity reports and analyses
- Identify educational themes and learning outcomes for each new offering
- Recruit, hire, train, supervise, and evaluate seasonal and program-specific staff and instructors
Qualifications for assistant director, programs
- 4-5 years of alumni relations, event planning, development, volunteer management or comparable experience
- Ability to carry 45% of your body weight in a backpack for long periods of time
- Must be sufficiently fit to participate in all site and logistics related course activities and maintain ample energy, strength and focus to aid students and instructors
- On feet most days, sometimes for long hours
- Able to sleep on ground, camp outside
- Able to operate a vehicle for 8 – 10 hours a day
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Assistant Director, Programs Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of assistant director, programs. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for assistant director, programs
- Evaluate all programs, establishing short and long term goals for sustainability and continuous improvement
- Work with instructors and resource people to continuously refine and improve curricula
- Work with staff and University resource people to identify and manage risks, and to address any disciplinary and crisis management issues in the group, communicate with parents
- Identify and address any issues related to the physical sites of these programs including determination of and securing all necessary equipment, and coordinate and supervise all support functions related to the site facility
- Perform all appropriate administrative functions
- Negotiates terms and conditions of awards, including subcontracts
- Reviews and endorses proposals
- Establish/evaluate/re-design work flow and make decisions about process and process improvement
- Trains for the research community, especially for pre-award processes and electronic systems
- Stays updated on federal, state, university regulations related to external funding and key sponsor policies and processes
Qualifications for assistant director, programs
- Must have valid MA Driver’s License
- Must have proficiency in MS Word, Excel, Powerpoint, Internet Search Tools, and use of complex / relational databases such as Advance or Access
- Regular travel is required (domestic travel may be 2-7 days per month
- Must be able to demonstrate flexibility and the ability and willingness to work evening and/or weekend hours weekly
- Demonstrated ability to work under stringent deadlines is required
- Ability to interact with a broad range of people