Programs Specialist Job Description
Programs specialist
provides consultation and expert advice on best practices, industry trends and emerging issues to Assistant Director, Sports Programs and Wellness and Recreation leadership.
Programs Specialist Duties & Responsibilities
To write an effective programs specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included programs specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Initiating system enhancement requests and approving requirements documents
Writing User Acceptance Testing (UAT) scripts and maintaining UAT traceability matrix
Performing validation testing and authorizing new builds for releases
Recommending system and process improvements
Collaborating with business owners to resolve individual and complex cases
Monitoring compliance of data/documentation submissions and clarifying policies for user groups
Identifying customer profile errors and communicating to data management team for remediation
Responding to all NDA requests, utilizing both the STAR and TRACE systems to provide information
Auditing Travel Expense requests from contracted Speakers
Approving / denying all expenses based on compliance to speaker contracts
Programs Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Programs Specialist
List any licenses or certifications required by the position: CPR, AED, SCUBA, BCBA, CSP, ASP, GSP, CRA, IA, PMP
Education for Programs Specialist
Typically a job would require a certain level of education.
Employers hiring for the programs specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Marketing, Business, Communications, Graduate Education, Associates, Business/Administration, Communication, Faculty, Management
Skills for Programs Specialist
Desired skills for programs specialist include:
Financial assistance programs sufficient to determine/re-determine eligibility for benefits
Arts and crafts
Cooking
Dancing
Games
Sports
Swimming
New Student Programs
Transition Programming
Best practices and trends in Orientation
Desired experience for programs specialist includes:
Developing / delivering progress reports, proposals, requirements documents and presentations
Delivering quality products and services within a committed budget and schedule, project planning and tracking, resource management, external and internal communications, liaison with IS team, risk management, contractual issues resolution, and building a strong, well-motivated project team
Coordinating prioritization, scope management, problem solving, conflict resolution, event communication and escalation as it relates to project activities
Develops innovative, timely, design-focused programs related to Museum exhibitions and timely design topics and issues
Oversees program site and space logistics, including physical set-up of all necessary program spaces and lecture facilities for on-site and off-site programming, including technical support and catering
Manages budgets and generates purchase orders for all programs under management
Programs Specialist Examples
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Programs Specialist Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of programs specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for programs specialist
- Produces relevant content for the Museum’s web site
- Act as the central Subject Matter Expert (SME) for established programs including program lead responsibilities, reporting & analytics, training, compliance, goal setting and internal user communication
- Provide support and guidance to HR teams with key systems including access permissions, training, technical support, vendor relations, and reporting
- Responsible for ensuring that changes to HR Programs’ tools, documentation and work processes are up-to-date, accessible to HR and accurate
- Produce, audit and analyze HR dashboard reports in order to provide HR teams the necessary information needed to stay in compliance and to inform the reporting needs of HR Programs
- Support HR Programs functions and processes with new partnerships and acquisitions
- Maintain department budget and General Ledger reporting, planning & analysis requirements on time
- Update and maintain the Section’s website
- Improve search engine optimization for the Section’s website
- Develop content and images for the Section’s social media outlets and e-newsletters
Qualifications for programs specialist
- Design layouts, images, and templates for the website, e-mail marketing campaigns, social media, and other communications
- Identify vending supplies and equipment for national or consolidated procurement
- Develops data/specifications and/or make contact recommendations based on broad technical professional background and experience
- Coordinates consolidated purchase requirements for submission to the contracts division to obtain better selection, expedient delivery, improved quality and favorable costs
- Develop from inception new vending initiative and administer all aspects of system wide vending programs and contracts
- Attends trade shows, conferences or seminars to keep abreast of new industry developments for merchandising vending items, pricing, display and distribution techniques
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Programs Specialist Job Description
Job Description Example
Our company is growing rapidly and is hiring for a programs specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for programs specialist
- Create, monitor, and manage quarterly vending machine planograms to ensure a consistent assortment across the enterprise
- Works closely with contracts to develop, renew or solicit contracted businesses
- Coordinate all internal and external program/project communications
- This role will have the dual responsibility for coordinating the organization’s total rewards programs, leading various HR programs and projects
- Serve as Subject Matter Expert (SME) by providing compensation support to HR team members and business leaders
- Conduct compensation analysis, including national market surveys and support of local surveys
- Lead the merit cycle planning process for salaried and production personnel
- Manage and coordinate incentive plans such as
- Conduct wage modelling and projections as appropriate
- Periodically educate staff on retirement plans and health and welfare programs
Qualifications for programs specialist
- Ensure integrity in job levels through proper job evaluation analysis
- Act as a liaison to the Compensation and Benefits function, HR team organizational leaders
- Coordinate relocation moves, plus maintain practices in alignment with company policies and regional benchmarks
- Maintain pay equity program compliance and governance
- Provide general support and guidance on the wellness program and recognition programs
- Drive functional excellence through the effective deployment of human resources initiatives and projects
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Programs Specialist Job Description
Job Description Example
Our innovative and growing company is hiring for a programs specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for programs specialist
- Assist with day-to-day tasks and operational activities to support the implementation and development of specialty-based performance measures across the network
- Organize and manage workgroup meetings focused on development of measures in several specialty areas
- Work collaboratively with clinical and administrative teams at hospitals and practices across the Partners network to support program development activities
- Participate in measurement development for the Internal Performance Framework, assist with developing term sheets and program materials, and manage deliverable deadlines
- Support the transfer of best practices among Partners entities
- Coordinate planning and logistics for network-wide learning sessions and other specialty-specific training sessions or events
- Prepare presentations, meeting materials, minutes, and action plans
- Collaborate with other population health initiatives and team members in related departments
- Provide assistance on other projects as needed
- Flexibility to accommodate some early or late meetings
Qualifications for programs specialist
- Master’s degree in business or human resources management
- Exceptional analytical skills, including strong command of Excel
- Process orientated and customer focused
- At least 3 years experience, strongly preferred in a healthcare setting
- Strong organizational, administrative, customer service, and project management skills
- Plans, schedules, coordinates, and facilitates various organizational meetings and events including preparation and management of presentation material, facilities, personnel, technologies including teleconference, and web conference, coordination of audio/visual, catering, attendee coordination
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Programs Specialist Job Description
Job Description Example
Our company is looking to fill the role of programs specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for programs specialist
- Establish and maintain strong relationships with prospective students, college/university representatives, campus diversity & leadership clubs and alumni, secondary schools and organizations, military contacts, diversity organization leaders
- Develop, track and maintain enterprise-wide program metrics
- Responsible for all enterprise-wide program logistics
- Assist with participation of all internal and external surveys and benchmarking tools to continue to position the company to a top employer of choice
- Create and maintain recruitment content, including but not limited to Management Model, Shared Drives, Share Point, Careers site, LinkedIn
- Participate in the specification and implementation of broad-based and customer-specific web communications (eg
- Be an engaged member of the Ecommerce Sprint project planning too and provide necessary marketing baselines, design inputs and UAT to assist in successful deployments
- Suggest and provide guidance as the SME (subject matter expert) for all enhancements to our ecommerce onsite campaign capabilities
- In coordination with Sr
- Work collaboratively with Marketing, IT, Business Development, Account Management and others to ensure alignment and integration with various audiences
Qualifications for programs specialist
- Three plus years of HR experience and reporting
- Knowledge of basic legal multi-jurisdictions Employment Policies and Regulations
- Demonstrated organizational and partnering with employees at all levels
- Demonstrated experience working with HR Portals/Intranets
- Experience working cross functionally with IT/HRIS/Payroll and HR Business Partners on an as needed basics
- Strong problem solving ability and customer/client care driven
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Programs Specialist Job Description
Job Description Example
Our company is growing rapidly and is hiring for a programs specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for programs specialist
- Monitoring FP response to request and entering work confirmation into WorkFront
- Sending confirmation emails to FP and all requester parties (LC, DM, Marketers, ) listing approved engagement parameters, recommended planning procedures, and instructions for making necessary flight arrangements (assisting with making flight arrangement when necessary)
- Locating and making any necessary hotel reservations for FP using P-card
- Checking in with FP and requester prior to engagement to ensure all planning activities have gone smoothly and that the FP feels prepared for the engagement
- Moving FP engagements forward in Magellan when FP is officially assigned
- Requesting post-engagement feedback responses from both FP and requester
- Monitoring feedback responses, sharing feedback with FP from requester and with requester from FP, and notifying Director (when necessary) regarding any negative feedback
- Receiving and entering all FP stipend invoices for engagements into Catalyst for payment
- Uploading received invoices to appropriate WorkFront project for reference and notifying Director if any are received that do not match with an approved project
- Receiving all T&E reports and receipts from FPS for other travel expenses and billing those back to appropriate cost center for requester
Qualifications for programs specialist
- Some travel is required during the spring and fall
- 5+ years of prior work experience in a professional setting OR a Juris Doctor (JD) degree and 2+ years of prior work experience
- Ability to manage a large number and variety of mission-critical projects often working in ambiguous environments
- Flexible work schedule to accommodate international time zones
- Proficient in more than one language is a plus, but not required
- Bachelor’s degree in a Natural Science, Engineering, Business or related field, and at least three (3) years of related experience