Real Estate Administrative Assistant Resume Samples
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Real Estate Administrative Assistant Resume Samples
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RM
R McClure
Ramon
McClure
53074 Torphy Pines
New York
NY
+1 (555) 574 3538
53074 Torphy Pines
New York
NY
Phone
p
+1 (555) 574 3538
Experience
Experience
Houston, TX
Real Estate Administrative Assistant
Houston, TX
Murray, Mraz and Muller
Houston, TX
Real Estate Administrative Assistant
- Track incoming rent payments and deliver to Treasury for deposit
- Expertise in Microsoft Office, Outlook, PowerPoint, Excel a plus
- Proactive & solutions-oriented; innovative
- Collaborative, energized by the open exchange of ideas
- Strong attention to detail; accurate
- Real Estate Committee (REC) maintenance to include scheduling, calendar, outlook and reminders
- Prepare general correspondence and coordinate signatures of all documents for department
Houston, TX
Real Estate Administrative Assistant
Houston, TX
Cronin Group
Houston, TX
Real Estate Administrative Assistant
- Provide administrative support to Real Estate Manager and Department
- Assist Facility Request Processors in following up on files and executed documents
- Assist Directors of Real Estate with travel and expense reimbursements
- Assist Real Estate Directors in REC or client package preparation and distribution
- Perform related department duties as assigned
- Occasional assistance with campus training room set-up or coordination
- Excellent instincts, common sense, and judgment around confidentiality given sensitive nature of content
present
Philadelphia, PA
Trust Real Estate Administrative Assistant
Philadelphia, PA
Koch, Russel and Parker
present
Philadelphia, PA
Trust Real Estate Administrative Assistant
present
- Assisting Property Manager with the purchase of properties on behalf of trusts by ordering appraisals, inspections and preparing escrow documents
- Assisting Property Manager with escrow document preparation, insurance claims and client relations
- Responsible for assisting Property Manager with construction and maintenance bid requests and payments
- Manage and review all new accounts to ensure that we have received all the pertinent information for the account and its' related property
- Primary support to Trust Real Estate Manager
- Various non-routine administrative support functions teamed with account administrators to provide client service
- Communicate high touch complex situations with senior management as they arise
Education
Education
The Ohio State University
Skills
Skills
- Learning agile, able to adapt quickly and appropriately in accordance with the constant evolution of the company and industry
- Strong attention to detail; accurate
- Excellent writing skills, keen attention to detail, proactive
- Strong attention to detail
- Excellent instincts, common sense, and judgment around confidentiality given sensitive nature of content
- Good interpersonal, organizational, communication, and problem solving skills
- Excellent communication skills (written and verbal)
- Highly organized
- 4+ years of solid Administrative experience
- Microsoft Office/Suite proficient
11 Real Estate Administrative Assistant resume templates
Read our complete resume writing guides
1
Real Estate Administrative Assistant Resume Examples & Samples
- Mid-month (AP request) and on-going % rent calculations of leases
- Preparation of CFIDs for Change of Ownership, change of address, suspended lease, etc. for Atlanta & Columbus
- Internet research for PO/current contact information, especially when checks are returned
- Oversees the preparation of Department of Transportation requests for renewal of billboard-county permits; such as, checking and updating Master Permit list, including audits, check requests, and DOT letters preparation
- Switchboard duties
- Scan and file all new documents to be inserted in lease files
- Assists as back-up for numbers on an as needed basis
- Supports and exhibits behavior consistent with the sales and service philosophy of CBS Outdoor LLC
- Requires two years secretarial experience, including typing skills of 60 wpm with a working knowledge of Windows Software such as Microsoft Word, Outlook, Excel, and PowerPoint
2
Real Estate Administrative Assistant Resume Examples & Samples
- Provides secretarial support including call screening, composing/typing correspondence, memorandums and reports; preparation of graphs and charts; processing payment of all bills, preparing leases, capital expenditure requests and gathering appropriate information as well as telephone contact with lessors
- Processes and Maintains vegetation control records, pest control records; property tax records; annual business license fee records; percentage lease records
- Processes all monthly “Lease Change Forms,” reports, and Lease audits
- Updates and maintains all Lease Files including the data entry, review and analysis of: current rental, future increases, expiration date, lease check registers, real estate taxes, parcel I.D., license fee, meter number, revenues, E.O.I., latitude/longitude, and zip codes as defined by Sarbane-Oxley compliance requirements in: 1) All spreadsheets applicable to Real Estate Department; 2) Current/future lease data systems
- Assist Real Estate Manager with background and revenue analysis for new lease development and lease renewal negotiations, then helps with servicing each lease through its duration, always communicating directly with each landowner
- Assist Real Estate Manager with daily Lessor requests in settling any discrepancies (property-line disputes, ingress-egress problems, roof damage, etc.) to the satisfaction of the concerned parties
- Assist Real Estate Manager in the analysis for securing and renewing permits for locations with all applicable jurisdictions
- Assist Real Estate Manager in securing all necessary variances
- Assist Real Estate Manager as public affairs representative striving to positively impact the ordinances and regulations which control the outdoor advertising industry
- Assist Real Estate Manager in research and analysis for lobbying efforts
- Completes projects as directed by Real Estate Manager or Regional VP of Real Estate
- Supports and exhibits behavior consistent with the sales and service philosophy of CBS Outdoor, LLC
- Acts with diplomacy as a representative of CBS Outdoor, LLC. and the Real Estate Department
- Computer Literacy: Proficient in Microsoft windows environment, including Excel. Oracle background is helpful. Paralegal knowledge preferred
- Must be professional in appearance and manner and be multi-task oriented and be able to communicate clearly, comprehensively and with complete personal and professional integrity
- Must show proof of automobile insurance with $100,000/$300,000 policy limits
3
Real Estate Administrative Assistant Resume Examples & Samples
- Assist Directors of Real Estate with travel and expense reimbursements
- Document conference calls for expedited updates and Real Estate Director action items
- Expedite support and maintenance to include site and document creation, uploads, scheduling and special report creation
- Real Estate Committee (REC) maintenance to include scheduling, calendar, outlook and reminders
- Assist Real Estate Directors in REC or client package preparation and distribution
- Maintain library of approved deals and associated client approvals
- Serve as real estate communication link between home office and field offices
- High School diploma with additional vocational or collegiate education preferred
- Excellent instincts, common sense, and judgment around confidentiality given sensitive nature of content
- Expertise in Microsoft Office, Outlook, PowerPoint, Excel a plus
- Excellent writing skills, keen attention to detail, proactive
- Good interpersonal, organizational, communication, and problem solving skills
- Proactive & solutions-oriented; innovative
- Learning agile, able to adapt quickly and appropriately in accordance with the constant evolution of the company and industry
- Collaborative, energized by the open exchange of ideas
- Strong attention to detail; accurate
4
Real Estate Administrative Assistant Resume Examples & Samples
- 4+ years of solid Administrative experience
- Experience with team coverage and ability to multitask across multiple analysts simultaneously
- Exceptional calendar management skills
- Previous working experience within the Financial Services industry
5
Real Estate Administrative Assistant Resume Examples & Samples
- Provide administrative support to Real Estate Manager and Department
- Prepare general correspondence and coordinate signatures of all documents for department
- Send documents for recording and follow up on recorded documents
- Receive & distribute department mail
- Prepare outgoing Mail/Fed Ex/UPS/Courier/Fax
- Prepare reports in Excel from Lease Harbor database and other sources (understanding of Excel)
- Track incoming rent payments and deliver to Treasury for deposit
- Track/file contractor notices for construction contracts, invoices and lien waivers
- Assist Facility Request Processors in following up on files and executed documents
- Cross-train on department systems to aid in overflow work of department when needed
- Code & process invoices in MarkView; request checks/wires
- Process expense reports in Concur
- Schedule meetings and conference rooms
- Maintain inventory & order supplies
- Set-up new property files
- Archive & maintain inventory of closed property files
- Occasional assistance with campus training room set-up or coordination
- Perform related department duties as assigned
- Min. 3+ years of Administrative Assistant experience
- Experience in Real Estate or Legal environment is preferred, and knowledge of real estate related documents and nature of transaction process
- Knowledge of clerical/administrative practices, procedures and etiquette
- Advanced skill set in Microsoft Office (Word, Excel, Outlook & PowerPoint) is required
- Professional verbal & written skills
- Organized and attention to detail
- Typing with accuracy
- Ability to maintain confidentiality when exposed to sensitive information
- Ability to multi-task in fast-paced environment and meet deadlines
6
Trust Real Estate Administrative Assistant Resume Examples & Samples
- Primary support to Trust Real Estate Manager
- Manage and review all new accounts to ensure that we have received all the pertinent information for the account and its' related property
- Responsible for creating Setup, Transfer and removal memos for each property
- Responsible for coding of invoices and rental/owners draw payments then sending to Michigan for processing
- Responsible for requesting tri-annual and date of death appraisals
- Responsible for requesting Tax Cost and Market Values for the various properties. Also, verifying they are correctly input not PDS and Comtrac
- Responsible for assisting Property Manager with construction and maintenance bid requests and payments
- Assisting Property Manager with escrow document preparation, insurance claims and client relations
- Assisting Property Manager with the purchase of properties on behalf of trusts by ordering appraisals, inspections and preparing escrow documents
- Various non-routine administrative support functions teamed with account administrators to provide client service
- Proactive and reactive contact with assigned client base for routine requests as well as crisis resolution and problem solving
- Verify correct posting in accounts
- Assembles and reviews all required materials for, and may attend formal Annual trust property reviews with senior management
- Interacts with appropriate departments to obtain needed information or requests that action be taken
- Follow up to ensure processes are completed in a timely manner - i.e. account setup materials, insurance, mortgage statements, etc
- Communicate high touch complex situations with senior management as they arise
- 1 year of experience as a personal trust assistant or working in a related environment
- 2 years of experience working with an automated system
- 2 years of experience working on projects
- 2 years of experience with both written and verbal communication to all levels of staff
