Document Administrator Resume Samples

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LD
L Dietrich
Linwood
Dietrich
414 Mann Ferry
San Francisco
CA
+1 (555) 377 9825
414 Mann Ferry
San Francisco
CA
Phone
p +1 (555) 377 9825
Experience Experience
Los Angeles, CA
Document Administrator
Los Angeles, CA
Hessel Inc
Los Angeles, CA
Document Administrator
  • Works on small and large DMS projects, configurations and provide status updates to DMS Coordinator
  • Create and modify documentation, procedures and specifications utilizing Change Notices or Change Tasks within the Product Lifecycle Management System
  • Develops and maintains necessary logs
  • Walking: Daily moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another
  • Provide sale office/client with equity update letter
  • Keep CMU and RM informed of any issues that develop
  • Working knowledge of UCC regulations
New York, NY
ITS Document Administrator
New York, NY
Swift Inc
New York, NY
ITS Document Administrator
  • Provide Document Control function (gathering, storage, retrieval and management of change) to engineering and construction groups
  • Provide training to end users as necessary
  • Support a service-oriented culture focusing on document quality and workflow within the US Onshore facility documentation group
  • Correctly classify and migrate historic facility documents from existing stores (C, H, L or flash drives; hard copies in books or drawers; SharePoint; LiveLink; Documentum or other sources) to new electronic document management system (OpenText)
  • Develop KPIs to measure system usage and effectiveness by end-users
  • Implement best practice technologies and tools to continuously improve the quality and efficiency of service
  • Focus on consistency in how facility documents are gathered, stored, accessed and changed
present
San Francisco, CA
Quality Document Administrator
San Francisco, CA
Gutkowski Inc
present
San Francisco, CA
Quality Document Administrator
present
  • Manages the document control system
  • Manages the compilation of data packages
  • Prepares requests for reproduction of documents
  • Maintains related files
  • Tracking of production components and status of WIP
  • Prepares reports and memorandums
  • Preparation of C of Cs and C of As
Education Education
Bachelor’s Degree in Speed
Bachelor’s Degree in Speed
Florida Atlantic University
Bachelor’s Degree in Speed
Skills Skills
  • Demonstrated history of using strong financial acumen and knowledge of loan documentation concepts in prior employment specifically Large Corp and Commercial
  • Ability to work independently and exercise good judgment
  • Detail orientated and be able to work independently as well as in a
  • Computer Literacy - Proficient in MS Office, knowledge of PowerPoint
  • Ability to quickly learn and properly apply bank policy to various different factual scenarios and to learn various bank systems used to create loan documents
  • Proficient knowledge of the following systems: AFS Commercial Loan, Lotus Notes, BFT Wire, E-Request (vendor payments)
  • Proficient knowledge of the following systems: Microsoft Word, Excel and Access
  • Good time management skills, ability to multi-task, well organized, self-motivated
  • Strong organization and multitasking ability
  • Demonstrated history of using strong financial acumen and knowledge of loan documentation concepts in prior employment
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15 Document Administrator resume templates

1

Electronic Document Administrator Resume Examples & Samples

  • Bachelor’s degree in MIS, Computer Sciences or related area, and/or equivalent experience
  • 2-3 years of experience with documents management technologies; experience with Hyland OnBase preferred
  • Advanced Microsoft Office skills, especially with Word and Excel
  • Experience with document management-specific hardware, such as scanners
  • Fundamental knowledge of SQL Server and SQL queries
  • Experience with workflow process design and troubleshooting
  • Broad understanding and experience with Windows network and storage environments
  • Ability to work directly with the vendor to troubleshoot and improve the document management system
  • Scripting experience with VB, VBA, batch files, and JavaScript a strong plus
2

Document Administrator Resume Examples & Samples

  • Minimum 1 year of HTML and Visual Basic for Applications experience required
  • Minimum 2 years experience designing electronic and paper forms for internal or external clients required
  • Minimum 3 years experience with Microsoft Word and other PC-based applications such as Microsoft Office products required
  • Minimum 3 years experience with Desktop publishing/graphic design application experience such as; Adobe Acrobat, Photoshop and database management specifically Microsoft Access preferred
  • SQL Server experience helpful
  • Ability to analyze and design forms
  • Ability to identify and troubleshoot form design flaws
  • Ability to communicate effectively in both verbal and written form with all levels of Bank personnel and external vendors
  • Proofreading and editing skills desired
  • Good time management skills and ability to handle multiple tasks efficiently under tight deadlines
  • Good organizational and project management skills
  • LI-IM1
3

Electronic Document Administrator Resume Examples & Samples

  • Minimum 3 years experience designing electronic (dynamic/non-dynamic) and paper forms for internal and/or external clients required
  • Minimum 3 years experience with Microsoft Word and other PC-based applications, such as Microsoft Office products, required
  • Experience with VBA and HTML is desired
  • At least 2 years of JavaScript experience preferred
  • Groovy scripting knowledge and experience desired
  • Versed in Visual Basic 6 and Visual Basic.net programming within Microsoft Office applications
  • Experience with HTML coding using DreamWeaver
  • Advanced knowledge in MicroSoft Access with the ability to program/code relational databases
  • Knowledge of Desktop publishing/graphic design application experience (e.g., Adobe Acrobat, Photoshop) and database management
  • Strong interpersonal, verbal and written communication skills to effectively interface with all levels of Bank personnel and external vendors
  • Must be able to handle multiple tasks efficiently under tight deadlines
  • Able to work independently and with minimal supervision
  • Knowledge of current developments in the field of forms software development desired
  • Familiarity with bank-related processes
  • LI-NS1
4

Document Administrator Resume Examples & Samples

  • Review insurance policies for compliance with bank and federal guidelines
  • Partner with teammates and business partners to resolve items out of compliance
  • Serves as a subject matter expert to internal and external teams of Wholesale Credit Operations
  • Calculate the appropriate amount of required insurance based on regulatory requirements, credit risk policy, etc
  • Calculate/determine/pay cost of force placement coverage for items that have expired or lapsed
5

Document Administrator Resume Examples & Samples

  • College Degree or equivalent experience with commercial credit
  • Demonstrated history of using strong financial acumen and knowledge of loan documentation concepts in prior employment specifically Small Business and Commercial
  • Demonstrated history of employing excellent communication skills both written and oral in a previous job
  • Demonstrated ability professionally to handle multiple tasks while balancing the need for both quality and efficiency in a fast paced metric-centric environment is a necessity
  • Professional history of being able to suggest approaches to meet Client needs rather than relying strictly on procedures
  • Must be able to navigate and toggle through various computer systems
  • Must have used Microsoft Word and Excel in prior employment
6

Document Administrator Resume Examples & Samples

  • Demonstrated history of using strong financial acumen and knowledge of loan documentation concepts in prior employment specifically Large Corp and Commercial
  • Demonstrated ability professionally to handle multiple tasks while balancing the need for both quality and efficiency in fast paced metric-centric environment is a necessity
  • Strong preference will be given to candidates with previous loan documentation experience and understanding of financial covenant principals is desired
  • Working knowledge of AFS and/or Hot Docs is beneficial
7

Document Administrator Resume Examples & Samples

  • Proficient computer skills including Excel, Word and Outlook
  • Strong organization and multitasking ability
  • Able to work well on a team or individually
  • Bachelors degree
  • UCC or loan closing experience
  • Three or more years of previous lease or loan administration experience
8

Document Administrator Resume Examples & Samples

  • Minimum two years residential real estate experience in processing or closing, preferably in a high net worth environment
  • Excellent communication and customer service skills, ability to handle multiple tasks under tight time constraints with high volume, well organized and self motivated
  • Knowledge in area of residential lending regulatory requirements, mortgage loan processing and closing
9

Document Administrator Resume Examples & Samples

  • This position can be filled as a Document Admin I or II depending on skills and experience**
  • Must be proficient in Microsoft Word and Excel
  • Ability to handle multiple tasks under tight time constraints with high volume
  • Well organized and self motivated
10

Document Administrator Resume Examples & Samples

  • Must have excellent communcation skills, be highly motivated
  • Well organized and a self starter
  • Must be able to multi-task and work well under tight tme constraints with high volume
11

Document Administrator Resume Examples & Samples

  • Demonstrate flexibility in learning all Engine Room roles with various start and finish times
  • Deliver same day service and adhere to defined SLAs for all rostered tasks
  • Understand risk and compliance obligations and follow process controls designed to mitigate risk
  • Own your personal and career development and be accountable for ensuring you have regular performance conversations with your team leader
  • Be an advocate for our business strategy, attend forums and be actively involved in business initiatives
  • Previous experience in an administrative or operations role
  • A high attention to detail
  • Ability to multitask across various roles
  • Flexibility and a can-do attitude
12

Document Administrator Resume Examples & Samples

  • Commercial Lending and/or Commercial Flood experience
  • Proficient computer skills, including Windows, Word, PowerPoint and Outlook
  • Expert in Excel – skilled using Pivot Tables, V Look ups, Graph Charts and updating reports
  • Must have the ability to work well in a high volume production environment and meet established goals
  • Must have the ability to multitask with attention to detail and accuracy
  • Must be customer oriented with effective comprehension, listening, verbal and written communication skills
  • Must have the ability to work well with others and follow directions
  • Requires HS Diploma or equivalent and 3 - 5 + years - Functional experience
  • Preference will be given to candidates who have had Property & Casualty Insurance license previously. (does not need to be current/active)
13

Document Administrator Resume Examples & Samples

  • Order and review inspections, title updates, subsequent surveys and appraisals as needed
  • Analyze draw requests – ensure disbursements are in conformance with terms and conditions of approval and recommendations of inspector’s report
  • Set-up project workbook including budget spreadsheet, disbursement guidelines, draw request review and equity letter
  • Ensure all loan disbursements are in accordance with the original credit approval and any subsequent deviations are approved by CMU
  • Clear collateral documents exceptions and deliver documentation to the various GWIM Credit Services sites for system updates
  • Ensure accuracy of work and the timeliness of all communications
  • Maintain the Custom Mortgage Fulfillment “sense of urgency” and “white glove” service to our clients and sales partners
  • Demonstrates composure and sound thinking in a high volume, high pressure, quick turnaround environment – supporting high net worth Private Bank clients
  • Exhibits ability to build relationships both internally and externally
  • Familiarity with residential real estate loan documentation, appraisals and inspections
  • Requires minimal supervision while maintaining high productivity
  • Innovative problem solver
  • Good understanding of construction contracts, budgets and draw monitoring process Preferred Skills
  • Good understanding of all Custom Mortgage Products
14

Document Administrator Resume Examples & Samples

  • Proficient in Word, Excel and Outlook, superior phone skills, attentive to detail, basic knowledge of general principles of accounting, organizations skills such as ability to multi-task, manage time, and adjust to (and manage) rapidly changing priorities
  • Should work well in a fast-paced environment with exceptional attention to detail
  • Knowledge of general legal principles related to contract work and perfection of lien issues through the Uniform Commercial Code and motor vehicle titling laws
  • Ability to quickly learn and properly apply bank policy to various different factual scenarios and to learn various bank systems used to create loan documents
  • Good analytical and logical skills are required
  • Ability to manage many diverse job functions simultaneously, work independently and manage time properly is required
15

Document Administrator Resume Examples & Samples

  • Maintain discrete segments of documentation on the Air Products Intranet, in compliance to document control procedures
  • Ensure proper retention and filing of all reports and records that may be generated by the Quality department
  • Diploma/Degree in any discipline
  • Good working knowledge of Microsoft Office and MS SharePoint
  • 1-2 years’ experience in document control management preferred
  • Knowledge of ISO 9001 Standard Requirements preferred
  • Good time management skills, Computer literate, Basic clerical / office administration skills
16

Senior Quality Document Administrator Resume Examples & Samples

  • Coordinates and administers documentation control in Enovia
  • Coordinates and ensures registration and compliance to ISO9001, ISO14001 and governmental agencies, including collection, organization and analysis of data for internal and external audits
  • Communicates with plant and division personnel to identify and resolve document discrepancies and implement changes to documentation protocol
  • Prepares documents and initiates approval and notification routings
  • Trains users on Enovia and document protocol
  • Maintains user access control to Enovia
  • Associate’s degree or higher from an accredited university in a business or technical field
  • Minimum of three (3) years of document management experience
  • Experience in ISO documentation and audit protocol
  • Proficiency in technical writing
  • Experience with eMatrix/Enovia
  • Able to work in collaborative environment
  • Self-starter and able to work independently with minimal supervision
17

Document Administrator Resume Examples & Samples

  • Industry knowledge (manufacturing environment)
  • Computer Literacy - Proficient in MS Office, knowledge of PowerPoint
  • Excellent written, oral communication skills
  • 1 - 2 years of college or equivalent years of related clerical / administrative, project administration, document control experience
  • Prior customer service, document control, project management support experience
18

Quality Document Administrator Resume Examples & Samples

  • Associates degree from an accredited college or university in a Business or Technical field
  • Minimum of two (2) years document management experience
  • Experience in one or more of the following is desired
19

Project Document Administrator Resume Examples & Samples

  • Review incoming contracts, permits and related project documents and enter pertinent information into database
  • Scan hard copy documents into .pdf format
  • File electronic documents in the electronic filing system
  • File hard copy documents within the physical filing system and maintain an orderly filing area
  • Assist employees with locating documents
  • Prepare routine and ad hoc reporting of documents as needed
  • Process orders for RIM department supplies
  • Associate’s Degree in a related field; Bachelor’s degree preferred
  • 2+ years in technical, energy, or legal industry
  • Proficient knowledge of Microsoft Office software and use of data bases
  • Experience with contracts and technical documentation within the energy industry preferred
20

Document Administrator Resume Examples & Samples

  • Primary responsibility is to prepare and review documentation in accordance with Bank policies and procedures, to facilitate closings with the client and to ensure lien perfection. Works on highly complex documentation. Assists document and loan administrators with their primary responsibilities and assists Market Leader in directing workflow and performing QA. Interfaces with company vendors, legal counsel, line partners and clients to ensure world class documentation accuracy. Completes primary financial booking and initial loan funding. Maintains primary responsibility for accuracy of documentation and SOR financial data timely delivery of documents, and elimination of controllable rework
  • Working knowledge of UCC regulations
  • Strong understanding of Insurance requirements
  • Consistent follow up techniques
  • Ability to work independently and exercise good judgment
  • Paralegal certificate preferred
21

Document Administrator Resume Examples & Samples

  • Efficient organizational, writing and client/customer communications
  • Ability to handle stressful situations and deadline pressures
  • Strong analytical and problem solver skills
  • Effective prioritization of multiple tasks, balancing quality and
22

Document Administrator Resume Examples & Samples

  • Plans, implements and maintains electronic DMS (Document Management System) file share
  • Plans, implements and maintains hardcopy DMS library
  • Works on small and large DMS projects, configurations and provide status updates to DMS Coordinator
  • Communicates DMS updates to personnel via MOC from DMS Coordinator
  • Create necessary binders for a library using WebEDMS (electronic)
  • Element Focal Point for element 5.03.03 (Document and Records Management)
  • Determines and administers plant file share securities using FSM
  • Add and remove employees file share access as applicable
  • Coordinates document slotting and movement for created or modified documentation
  • Works with ODMS Element / Section Owners in implementing and maintaining documents and records for each section
  • Provide training resources, material relative to DMS
  • Conducts DMS Checklists, participates in audits, as appropriate
23

Document Administrator Resume Examples & Samples

  • Create and modify documentation, procedures and specifications utilizing Change Notices or Change Tasks within the Product Lifecycle Management System
  • Set up training curriculums and user groups within the electronic learning system
  • Ensure compliance to document control and training requirements
  • Manage related activities with documentation archiving, requests and training
  • Support activities for process improvements and systems integration
  • Process internal customer requests for current or archived documentation. Compile critical information and documentation in response to audit, legal and research requests
  • Responsible for activities related to preparation of documentation for archiving and ensuring compliance with documentation control procedures
  • Process documentation through appropriate electronic systems and support systems administration
24

Document Administrator Resume Examples & Samples

  • 3+ years plant or manufacturing support experience preferred
  • High degree of ownership to the plant and equally with our organization
  • Positive and Enthused
  • Critical thinking and problem solving skills
  • Quick Learning Skills
  • This role will require medium work
  • Kneeling: Daily or weekly bending legs at knee to come to a rest on knee(s)
  • Climbing: Occasionally ascending or descending ladders, stairs using feet and legs and/or hands and arms. Body agility is emphasized
  • Repetitive motions: Daily making substantial movements (motions) of the wrists, hands, and/or fingers for a long duration of time, taking breaks frequently
25

Rccs Document Administrator Resume Examples & Samples

  • Performs all capabilities of the Document Creation Network (DCN) with a high degree of speed and accuracy
  • Exercises independent judgement in document creation and revision
  • Maintains high level of production and quality with keen attention to detail
  • Ability to fill in existing forms, create/revise documents, and adjust document styles as described below
26

Document Administrator Resume Examples & Samples

  • Proficient in the use of Microsoft Office suite of programs (primarily Microsoft Word)
  • Expected to become a subject matter expert in the use of the Provantis P&RA (protocol and report assembly) module used for protocol and report generation
  • Generates accurate protocol and report templates (using Provantis P&RA ) for use by authors
  • Ensures proper formatting of protocols and reports according to regulatory guidelines and defined TERC process and performs defined QC checks prior to distribution and final signature of documents
  • Distributes draft and final protocols and reports promptly to internal and external clients
  • Effectively communicates with internal (Study Directors/Authors), team members and to external clients and performs responsibilities in compliance with Good Laboratory Practice standards
  • Experience with or knowledge of Good Laboratory Practice Standards
  • Previous experience in a customer/client facing role
27

Document Administrator Resume Examples & Samples

  • Keep CMU and RM informed of any issues that develop
  • Provide sale office/client with equity update letter
  • Process payment of advances
  • Execute wire transfer (if applicable)
  • Set-up budget spreadsheet in workbook (if applicable)
  • Update access log daily
  • Review invoices for payment to vendors and allocate accordingly
  • Ensure quality and consistency of work
  • Participate actively in PDP Process by tracking activity in e-workplace
  • Provides mentoring to less experienced draw specialists
  • Maintain the Private Bank Office’s “sense of urgency”
  • Respond to all phone calls and e-mails within 3 hours or less
  • Able to perform in a high volume, high pressure, quick turnaround environment – supporting high net worth Private Bank clients
  • Proficient knowledge of the following systems: AFS Commercial Loan, Microsoft Word, Excel and Access, FDES, General Ledger, ICA (s), I-GL, Lotus Notes, BFT Wire, E-Request (vendor payments)
  • Familiarity with CRESS Appraisal/Inspection ordering system, RERA appraisal process
  • Familiarity with non residential real estate loan documentation (i.e., guaranty agreements, trust agreements, corporate entity documents, pledge agreements)
  • Excellent understanding of collateral perfection requirements, consumer compliance regulations, credit risk assessments, and state law requirements to support a manual end to end process
28

ITS Document Administrator Resume Examples & Samples

  • Experience in one or more of the following: E&P and/or Midstream Engineering and/or Operations, Field Business Process, SAP, Supply Chain Management or Project Management
  • Knowledge/understanding of facility documents
  • General knowledge of facility project workflow and interaction between Projects and Operations
  • Outgoing personality with excellent communication, relationship and team building skills
  • Self-directed, ability to work independently, and highly-motivated
  • Change agent – able to influence change
  • Correctly classify and migrate historic facility documents from existing stores (C, H, L or flash drives; hard copies in books or drawers; SharePoint; LiveLink; Documentum or other sources) to new electronic document management system (OpenText)
  • Provide Document Control function (gathering, storage, retrieval and management of change) to engineering and construction groups
  • Support development and implementation of standards, repeatable processes and workflows, and specifications for service delivery
  • Support a service-oriented culture focusing on document quality and workflow within the US Onshore facility documentation group
  • Focus on consistency in how facility documents are gathered, stored, accessed and changed
  • Develop KPIs to measure system usage and effectiveness by end-users
  • Ability to handle large volumes of routine type work
  • Generate document control reports as required
  • Provide training to end users as necessary
  • Implement best practice technologies and tools to continuously improve the quality and efficiency of service
  • Work with internal groups to establish expectations and deliverables both internal to APC and with 3rd party providers