Grants Administrator Resume Samples

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MG
M Goyette
Mohamed
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Experience Experience
Dallas, TX
Grants Administrator
Dallas, TX
Roob, Bode and Reichert
Dallas, TX
Grants Administrator
  • Developing multiple year budgets and other documents for a large volume of new (and often complex) and competing renewal proposals of both grants and contracts. Make recommendations to faculty and others regarding budgets and other issues, such as subcontracts, including communicating with subcontractors and subcontractor institutions for necessary documents and preparing subcontractor budgets. Preparing electronic applications and reviewing proposals for completeness and accuracy before routing and submission
  • Works with Principal Investigators and their support staff to coordinate all aspects of grants submission; prepares budgets and budget justification; ensures proposal compliance with Hospital and grantor policies and procedures, as well as those of subcontracting institutions. Collects and compiles internal documents from PIs/assistants for new submissions and progress reports
  • Interprets and articulates institutional and sponsor policies and procedures to ensure compliance. Proactively keeps Investigators apprised of changes in policies and regulations of federal and non-federal grantor agencies. Identifies potential budget, procedural, and/or policy issues affecting grant submission and work with Principal Investigators to resolve issues
  • Overall management of complex grant transfers for new and departing faculty members. Act as liaison between incoming/departing faculty, other offices on campus (such as Property Control if equipment is also being transferred, Office of Grant Management to monitor encumbered funds, etc.) and the sponsor for smooth and timely transfer of grant monies to ensure uninterrupted continuance of researcher’s project
  • Work closely with the Chief Operating Officer and Director of External Relations to manage program income and expense reporting and reconciliation, and to ensure proper and timely processing of fund disbursements and financial reporting to external entities
  • May provide assistance to students, post docs, research faculty on fellowships and proposals
  • Support the Chief Operating Officer in managing the financial functions, including maintaining financial records, processing payments and deposits, and preparing spreadsheets, reports and correspondence
Detroit, MI
Grants Administrator / Hours / Day / Bwh Cdnm
Detroit, MI
Heidenreich Inc
Detroit, MI
Grants Administrator / Hours / Day / Bwh Cdnm
  • The incumbent will be responsible for managing grants (e.g. the National Institutes of Health (NIH), foundations, and companies) for a number of PIs within the CDNM. Responsibilities include
  • All other duties as assigned
  • Interacts with various departments within Partners including, but not limited to, Research Administration
  • Interprets and articulates institutional and sponsor policies and procedures to ensure compliance. Proactively keeps PIs apprised of changes in policies and regulations of federal and non-federal grantor agencies. Identifies potential budget, procedural, and/or policy issues affecting grant submission and work with PIs to resolve issues
  • Develops primary working relationships with investigators, internal staff, Research Management, and external administrators
  • Compiles JIT documents, IRB, IACUC and Other Support pages while closely working with post-award grants administrators at CDNM
  • Works with PIs and their staff to coordinate all aspects of grants submission; prepares budgets and budget justification; ensures proposal compliance with Hospital and grantor policies and procedures, as well as those of subcontracting institutions. Collects and compiles internal documents from PIs/assistants for new submissions and progress reports
present
Los Angeles, CA
Senior Grants Administrator
Los Angeles, CA
Green LLC
present
Los Angeles, CA
Senior Grants Administrator
present
  • Manages five direct reports. The incumbent will manage the allocation of grant applications to staff and ensure all grant applications are compiled and submitted on time consistent with the Division’s Standard Operating Procedure (SOP)
  • Interprets and articulates institutional and sponsor policies and procedures to ensure compliance. Proactively keeps PIs appraised of changes in policies and regulations of federal and non-federal grantor agencies. Identifies potential budget, procedural, and/or policy issues affecting grant submission and work with Principal Investigators to resolve issues
  • Works with Principal Investigators (PIs) and their support staff to coordinate all aspects of grants submission; prepares budgets and budget justification; ensures proposal compliance with Hospital and grantor policies and procedures, as well as those of subcontracting institutions. Collects and compiles internal documents from PIs/assistants for new submissions and progress reports
  • Develops primary working relationships with PIs, internal staff, Research Management, and external administrators
  • Attends the Division’s Monthly Managers meeting
  • Closely works with members of the post-award grants team within the Division
  • Compiles JIT documents, IRB, IACUC and Other Support pages while closely working with Post Award administrators at CDNM
Education Education
Bachelor’s Degree in Business
Bachelor’s Degree in Business
University of North Texas
Bachelor’s Degree in Business
Skills Skills
  • Strong interpersonal and communication skills. Ability to interact well with professionals at various levels
  • Knowledge of and ability to apply, diversified financial management skills, with the ability to manage funds effectively, from a variety of sources
  • Possesses base of knowledge in grants and contracts administration and apply that knowledge to the task or issue at hand
  • Knowledge and expertise of Federal and State agency regulations, policies, procedures and laws applicable to sponsored programs activities
  • Excellent organizational skills to manage many competing timetables and responsibilities
  • Excellent verbal and written communication skills to communicate effectively with Division personnel, members of other BWH offices, and outside funding agencies (NIH, industry and foundations)
  • Highly goal oriented, self-motivated, and able to work independently as well as in coordination with various teams
  • Understanding of proposal development, finding funding, Institutional Review Board regulations, clinical procedures and protocols and other grant-related activities
  • Knowledge of personal computers and the ability to operate word-processing, spreadsheet and database software
  • Excellent Excel knowledge
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15 Grants Administrator resume templates

1

Grants Administrator Resume Examples & Samples

  • Support Director of External Relations in monitoring timelines for grant/contract requirements and deliverables, receivables schedule, and cash receipts
  • Support the Chief Operating Officer in managing the financial functions, including maintaining financial records, processing payments and deposits, and preparing spreadsheets, reports and correspondence
  • Work closely with the Chief Operating Officer and Director of External Relations to manage program income and expense reporting and reconciliation, and to ensure proper and timely processing of fund disbursements and financial reporting to external entities
  • Assist with preparation of written proposals and reports for foundation, corporate, and government funders, including project budget development
  • Correspond with funders and partners (including senior Institute and University staff and external faculty) on behalf of the Institute with discretion, professionalism, and diplomacy
  • Work closely with Institute Capacity Building team to collect and organize data for reports to funders as needed
  • Assists in the development of resources for external relations
  • Provide administrative and research support as needed
  • A keen attention detail
  • Financial and budgeting acumen
  • Excel and database management experience
  • Strong writing and interpersonal skills, both in person and by phone
  • Ability to prioritize and perform at a high level in a fast-paced, entrepreneurial environment
  • Sensitivity to cultural differences
  • Basic research experience
  • A genuine desire to support the Institute’s mission of training arts managers and their boards on a national and international level
  • Bachelor’s degree required; demonstrated interest in arts, business, and/or communications preferred
  • Applicable experience in grant-writing and budgeting
  • 1-2 years of post-undergraduate work experience required
  • Experience in the arts and cultural sectors preferred
2

Grants Administrator Resume Examples & Samples

  • Assist faculty with the preparation of proposals and grant requests. Read solicitations, prepare forms and all required paperwork. Enter proposals into FastLane or grants.gov and prepare paperwork for the Finance Office and/or the Office of Sponsored Programs
  • Read, proof, and edit proposals. Coordinate and prepare paperwork to granting agencies involved with grant-proposal submittals; coordinate submittals with the Finance Office and/or the Office of Sponsored Programs
  • Monitor work in progress and provide information on various funding sources
  • May coordinate all overdue deliverables and upcoming deliverables with faculty
  • May provide assistance to students, post docs, research faculty on fellowships and proposals
  • Education:Bachelor's degree or equivalent combination of education and experience
  • Work Experience:Three to five years job related experience; prefer some experience using FastLane and grants.gov
  • Skills:Familiarity with grant proposal processes
  • Preferred Certifications: Certified Research Administrator
3

Grants Administrator Senior Resume Examples & Samples

  • Assist faculty with budget development and proposal preparation for grant requests. Read solicitations, proof and edit proposal documents, prepare forms and all required paperwork
  • Enter proposals into sponsor systems and route proposals to Office of Sponsored Programs (OSP)
  • Assist faculty with post-award management, particularly sub-award initiation and accounting
  • Liaise with management and staff with OSP and Grants & Contracts Accounting regarding sponsored research grants and contracts issues
  • Provide advice and counsel to the School Chair, Director of Business Operations, Director of HR, and departmental finance staff regarding issues related to sponsored research plans, proposals and projects
  • May coordinate with faculty on deliverables and financial reports
  • Education:Bachelors degree or equivalent combination of education and experience
  • Work Experience:Five to seven years job related experience
  • Certifications:Certified Research Administrator
  • Skills:This job requires familiarity with the grant proposal process and government budget circulars; ability to interpret and explain complex policies and government language; excellent writing and communication skills
  • Preferred Work Experience: University environment experience, with Cayuse and Fastlane and reading request for proposal (RFP)
  • Preferred Skills: Proficiency with Excel and Word, good communication skills, good organizational skills, ability to multitask and a team player
4

Grants Administrator Resume Examples & Samples

  • Assist faculty with the preparation of proposals and grant requests. Read solicitation, prepare forms and all required paperwork, enter proposal into FastLane or grants.gov, work with an prepare paperwork for the tinance Office and/or the Office of Spons
  • Skills:familiarity with grant proposal processes
  • Preferred Education:Bachelor’s degree in finance or a related field
  • Preferred Work Experience:Three years of research administration experience
  • Preferred Certifications:Certified Research Administrator (CRA)
  • Preferred Skills:Knowledge of Grants.gov, NSF Fastlane, and OMB circulars
5

Senior Grants Administrator Resume Examples & Samples

  • Manages five direct reports. The incumbent will manage the allocation of grant applications to staff and ensure all grant applications are compiled and submitted on time consistent with the Division’s Standard Operating Procedure (SOP)
  • Oversees training of new staff consistent with the Division’s SOP
  • Works with Principal Investigators (PIs) and their support staff to coordinate all aspects of grants submission; prepares budgets and budget justification; ensures proposal compliance with Hospital and grantor policies and procedures, as well as those of subcontracting institutions. Collects and compiles internal documents from PIs/assistants for new submissions and progress reports
  • Develops primary working relationships with PIs, internal staff, Research Management, and external administrators
  • Interprets and articulates institutional and sponsor policies and procedures to ensure compliance. Proactively keeps PIs appraised of changes in policies and regulations of federal and non-federal grantor agencies. Identifies potential budget, procedural, and/or policy issues affecting grant submission and work with Principal Investigators to resolve issues
  • Responsible for managing awarded grants for a subset of PIs, including preparing advanced account request, ensuring funds are properly allocated/spent, and providing financial forecast for the PIs
  • Closely works with members of the post-award grants team within the Division
  • Interacts with various departments within Partners including, but not limited to, Research Administration
  • Attends the Division’s Monthly Managers meeting
  • Attends monthly BRISC meetings to keep current with federal (NIH in particular), state and other sponsor requirements, timelines and policy issues
  • Bachelors degree or equivalent. Master’s degree in health management or equivalent preferred
  • A minimum of 5 years of grants experience or equivalent
  • Demonstrated grant and financial management experience, including complex NIH grants (e.g. PPG, T32, U01)
  • Excellent knowledge of NIH and other federal, state and foundation regulations and requirements
  • A track record of managing staff preferred
  • Extensive training experience
  • Ability to create a cohesive team and an environment that fosters achieving excellence
  • Ability to manage, motivate, and train, staff
  • Excellent interpersonal/communications (verbal and written) skills and a customer service focus
  • Willingness to take on new challenges and openness to change
6

Grants Administrator / Hours / Day / Bwh Cdnm Resume Examples & Samples

  • The incumbent will be responsible for managing grants (e.g. the National Institutes of Health (NIH), foundations, and companies) for a number of PIs within the CDNM. Responsibilities include
  • The incumbent will also be responsible for providing financial support to the Division’s Channing Computer Core (‘core’ as defined by the NIH). This Computer Core is comprised of 26 IT professional who support the Division’s IT infrastructure for conducting research and manage approximately 800 users. The Grants Administrator will work closely with the Administrator , Computer Core team, other grants administrators, and the Partners Core Finance team, to prepare and submit monthly journal entry, and track and maintain the Computer Core’s general ledger
  • A minimum of four-year college degree, preferably BS
  • A minimum of 3 years of work experience in grants management or finance
  • Experience with financial analysis and projections
  • Experience with federally funded research grants
  • Excellent communication/verbal and written skills
  • Ability to multi-task and prioritize tasks to easily assimilate a large quantity of information, thereby assuring smooth and efficient conduct of several projects simultaneously. This is followed by the ability to constantly re-prioritize due to the demands of complex and interconnected projects
  • Detail oriented and strong analytical skills
  • Ability to work independently and to accept responsibility for designated assignments
  • Excellent interpersonal skills a must
7

Grants Administrator Resume Examples & Samples

  • Prepares and assists with grant application submissions
  • Types/edits research grant proposal according to funding agency guidelines
  • Maintains databases according to physician/scientist requirements
  • Performs literature searches as required
  • Monitors use of lab funds and reconciles laboratory purchases with financial reports
  • Prepares service contracts and standing purchase orders as needed
  • Coordinate, prepare and submit protocols and approvals to the PHS IRB Office, IACUC, and other regulatory agencies and other institutions also reviewing the protocols
  • Ensures compliance with all human subject regulations and oversight committees in the US and at foreign sites
  • In coordination with Research Finance, assists with contract billing and receivables
  • May perform other duties as assigned such as
  • Coordinate the appointment process for professional staff
  • Assists faculty members in preparing appointment applications, letters of recommendation, and credentialing files in proper format
  • May also perform other general administrative duties as assigned
  • B.S. or B.A
  • At least one year of work experience in a research setting
  • Sound independent judgment and competence in research methodologies
  • Strong working knowledge of spreadsheet, databases, accounting and word processing computer applications
  • Strong excel skills
  • Excellent verbal and written communication/interpersonal skills
  • Must be accurate, organized and able to work with large amount of financial data
  • Able to follow directions with minimal supervision
8

Grants Administrator Resume Examples & Samples

  • Responsible for submission of grant and fellowship applications within the Divisions of Renal Medicine and Engineering in Medicine. Assists investigators with submission process and budget preparation. Obtains necessary approvals. Serves as liaison to Research Administration pre-award administrator to ensure timely submission of applications
  • Assists with maintaining financial solvency of research funds within the divisions. Monitors financial status of research accounts by reviewing monthly institutional reports. Detects and anticipates financial problems. Works with the Investigators to resolve
  • Approves expenditures from research funds, assists with assignment of accounts to expenditures, monitors compliance with budgets, and identifies and investigates potential problems and proposes solutions. Works with vendors to resolve any delinquent invoice/payments and/or duplicate payments. This task requires serving as a liaison between Partners AP/Materials Management and various vendors to resolve payment issues
  • Serves as point person for submission of large multi-PI and training grant applications for the Divisions. Synthesizes information from various sources and drafts sections of the applications. Ensures submission meets all application requirements. Is proactive in putting these multicomponent applications together
  • Responsible for completion and submission of JIT materials as requested by NIH and other funding agencies. Works with pre- and post-award administrators in Research Administration to activate new awards
  • Works with Research Administration subcontracts team to initiate, modify and renew incoming and outgoing subcontracts for research awards. Responsible for review and approval of subcontract and billing agreement invoices as generated by Research Administration
  • Responsible for submission of annual progress reports. Assists investigators with submission process and creation of necessary documents. Develops system to ensure on-time submission of reports
  • Assists investigators with invoicing for clinical trials and industry-supported research agreements. Ensures timely submission of invoices, monitors payments from sponsors and deposits to designated accounts. Creates and maintains management system to ensure revenue is received in a timely fashion
  • Manages Renal Division’s administrative core including annual budgeting and reporting as well as distributing charges to awards
  • Interacts extensively with Research Administration to ensure compliance with all Hospital, government (NIH) and funding agency policies
  • Excellent organizational skills to manage many competing timetables and responsibilities
  • Excellent verbal and written communication skills to communicate effectively with Division personnel, members of other BWH offices, and outside funding agencies (NIH, industry and foundations)
  • High degree of analytic ability to manage the financial aspects of the position
  • Knowledge of personal computers and the ability to operate word-processing, spreadsheet and database software
9

Grants Administrator Resume Examples & Samples

  • Work closely with PIs, and all lab personnel, preparing grant/contract renewals, budgets and other analysis as requested by the PI or other members of the staff
  • Work closely on all pre-award grant activities
  • Work closely with Sr. Financial Analyst on all salary increase requests and new hire requests submitted by PIs, in a timely manner
  • Prepare budgets and assist with the contract process for all clinical trial contracts, working closely with the Sr. Financial Analyst and PIs, in a timely manner
  • Print, review for accuracy and distribute all grant reports from the BICs and Peoplesoft system
  • Track and monitor all lab expenditures to ensure overages in accounts do not occur. Work closely with lab personnel to achieve accuracy in spending. Handle accounts in a proactive manner, such that, potential and real problems are identified and corrective action identified prior to reporting to PI’s
  • Handle the following forms and requests for all research grants and contracts: PO requests and Check requests. Ensure funds are available for all requests, that account coding is correct and that the proper authorizations have been received. Also ensure all purchases and check requests are in accordance with awarded grant or contract budget guidelines. Work closely with the A/P Coordinator to ensure items are processed and handled in a professional and timely manner. Follow-up is crucial
  • Assist upon request in the development of budgets for new and renewing grants and contracts. Organize electronic and paper grant submissions ensuring all required forms are in order. Work with PI to decide on level of assistance. Ensure requests meet funding goals established by the department
  • Solicit and apply current information regarding government and BWH regulations and protocols. Assist in obtaining approvals from Human Subjects or Animal Care Committee
  • Provide guidance and education for PI’s and their staff regarding BWH Research Admin (RA) website, proper forms and formats that must be used, electronic purchasing systems, electronic management systems, and the like. Must be proactive in communication and education functions
  • Maintain organized, neat, and accurate files on all grants and contracts
  • Conduct monthly internal audits of grants and contracts to ensure PI compliance with BWH and funding agency rules and regulations. Randomly audit grants/contracts of programs that have on their staff a grant coordinator. Reconcile and monitor monthly all expenditures of other grants and contracts
  • Keep up-to-date on grant and contract processing procedures and all regulations issued by RA
  • Conduct searches for new sources of funding and keep abreast of latest news and technology related to grant administration. Distribute information throughout the OB/GYN research community
  • Assist with management of all endowment and discretionary account spending for research programs. Track expenses and maintain departmental files and records. Ensure that accounts are not overspent or over committed. Ensure that reports are accurate and distributed on a monthly basis to the “owner of the account”
  • Prepare and process all salary and appointment requests and change of status forms
  • Process all Time and Effort reports and all Supplemental Salary forms required by the BWH and Harvard
  • Assist Sr. Financial Analyst and grant staff with various projects upon request
  • Work with other “team” members when appropriate
  • Work with Dept. members in preparing the annual budget. Preparing spreadsheets and analysis upon request especially related to the research grants
  • Additional duties and responsibilities as time and ability permit
  • Bachelor’s degree in Accounting or Finance or equivalent experience
  • One to three years experience in the healthcare research industry desired
  • Excellent Excel knowledge
  • Ability to work independently, and manage time well
  • Strong interpersonal and communication skills. Ability to interact well with professionals at various levels
10

Grants Administrator Resume Examples & Samples

  • Assisting faculty in proposal preparation
  • Developing complex budgets
  • Resolving issues related to conflict of interest, cost sharing, subcontracting and intellectual property
  • Reviewing proposals for compliance with sponsor requirements
  • Advising, instructing and training faculty and staff on appropriate guidelines and university policies
  • Facilitating all aspects of proposal submission and post-award management tasks; and
  • Supporting the effective management of sponsored projects
  • Demonstrated knowledge of federal, state, and sponsor rules and regulations related to grants and contracts
  • Bachelor’s degree in business, accounting, or a related field of study is strongly preferred
  • Sponsored program or university experience is highly preferred
  • Should have highly developed time-management, problem-resolution and organizational skills; and
  • Should be able to foster an environment that supports teamwork, collaboration and high-quality customer service
11

Grants Administrator / Hours / Day / Bwh Cdnm Resume Examples & Samples

  • Works with PIs and their staff to coordinate all aspects of grants submission; prepares budgets and budget justification; ensures proposal compliance with Hospital and grantor policies and procedures, as well as those of subcontracting institutions. Collects and compiles internal documents from PIs/assistants for new submissions and progress reports
  • Compiles JIT documents, IRB, IACUC and Other Support pages while closely working with post-award grants administrators at CDNM
  • Interprets and articulates institutional and sponsor policies and procedures to ensure compliance. Proactively keeps PIs apprised of changes in policies and regulations of federal and non-federal grantor agencies. Identifies potential budget, procedural, and/or policy issues affecting grant submission and work with PIs to resolve issues
  • 2 years experience
  • Must be able to take initiative and manage multiple projects simultaneously with frequent deadlines
  • Exceptional analytical and organizational skills and the flexibility to handle multiple tasks and deadline pressures while paying attention to details
  • Ability to resource efficiently
  • Demonstrated ability to be organized and flexible in an environment, which requires continuous monitoring of priorities
  • Highly goal oriented, self-motivated, and able to work independently as well as in coordination with various teams
12

Senior Grants Administrator Resume Examples & Samples

  • Monitors all research grant proposals prior to submission to federal, state, corporate and other agencies to ensure compliance with University policies and procedures
  • Provides guidance and expertise to faculty, administrators and other staff on proposal development and grant applications for external support opportunities from federal, state, corporate and other funding agencies
  • Assists in the development of internal policies and procedures regarding research grant and contract proposals and applications
  • Manages process to centralize and prioritize responses to internal and external requests for data for grant and non-grant (restricted) accounts
  • To resolve issues, works with faculty, sponsored program administrators, university administration and internal and external constituents (e.g., federal/state agency program officers, departmental chairs, etc.) for grant and non-grant (restricted) accounts
  • Provides analytical support to the medical school research projects by monitoring account balances in order to avoid deficits. Processes any required cost transfers in a timely manner
13

Grants Administrator Resume Examples & Samples

  • Manage the pass-through grant administration process
  • Design and manage to project plans and accompanying deadlines
  • Work collaboratively with Development team to bring grant opportunity from concept to reality
  • Monitoring budget and forecast for each grant opportunity
  • Issue grant payments and accompanying grant correspondence in an accurate and timely manner
  • Provide timely and professional customer service in response to inquiries regarding grant status, compliance, and procedures, and future opportunities
  • Create and maintain grant files that meet legal, auditing, and foundation requirements
  • Document grant processing procedures and strive to make grant administration processes as efficient and effective as possible
  • Assist with researching and implementing web-based grant management system
14

Grants Administrator Resume Examples & Samples

  • Knowledge of federal regulations pertaining to sponsored research
  • Strong organizational skills,
  • Ability to be detail-oriented and to multitask; and
  • Must be a U.S. citizen or permanent resident, and successfully complete a criminal background check as required by federal law
  • Bachelor’s degree in business, accounting, or a related field of study, is strongly preferred
  • Candidates with a CRA (Certified Research Administrator) certification are further preferred
  • Experience in a university or nonprofit setting is highly desirable
  • Computer skills that include experience with Microsoft Office, financial management systems, and electronic grant administration is highly desirable; and
  • Experience in a team environment is highly desirable
15

Grants Administrator Resume Examples & Samples

  • Assist faculty with the preparation of proposals and grant requests
  • Read solicitations, prepare forms and all required paperwork
  • Enter proposals into FastLane or grants.gov and prepare paperwork for the Finance Office and/or the Office of Sponsored Programs
  • Preferred Education:Bachelor's degree in finance or related field
  • Preferred Certifications: Certified Research Administrator (CRA)
  • Preferred Skills:Knowledge of Grants.gov, NSF Fastlane, and other grant submission systems, 2 CFR 200, and budget tools and templates. Ability to interface with and interpret post-award as needed
16

Senior Grants Administrator Resume Examples & Samples

  • Manages process to centralize and prioritize responses to internal and external requests for data for grant and nongrant (restricted) accounts
  • To resolve issues, works with faculty, sponsored program administrators, university administration and internal and external constituents (e.g., federal/state agency program officers, departmental chairs, etc.) for grant and non-grant(restricted) accounts
  • Reconciles award activity and provides reports to the Associate Director, Departments and Centers
  • Develops communication and education opportunities to promote sponsored programs activities (e.g., workshops, newsletters, department web page, faculty orientation, special programs/presentations, etc.)
17

Philanthropy Grants Administrator Resume Examples & Samples

  • 3+ years experience working with grants and contract administration
  • Experience with Word, Excel and PowerPoint
  • Knowledge of tax-exempt regulations for 501(c)(3) organizations
  • Experience with MicroEdge GIFTS
  • Working knowledge of Corporate Business Conduct Standards
  • Understanding of Sunshine Act & reporting requirements
  • Innovative problem-solving
18

Grants Administrator Resume Examples & Samples

  • Graduation from an accredited college or university with a bachelor’s degree in finance, accounting, business administration, public administration or a closely related field
  • Must have pre-award grant administration experience
  • NIH funded research grant administration experience
  • Post-award grant administration experience
  • Knowledge of and working experience with PeopleSoft HR and finance systems
  • Proficient computer skills and experience with various software programs such as MS Word, Outlook, Excel
  • Knowledge of fundamental accounting principles and practices
  • Possesses base of knowledge in grants and contracts administration and apply that knowledge to the task or issue at hand
  • Interpretation of terms and conditions and insuring the correct application of terms and conditions of research awards is essential
  • Knowledge of and ability to apply, diversified financial management skills, with the ability to manage funds effectively, from a variety of sources
  • Ability and willingness to work some weekend and evening hours if needed to meet a grant deadline
  • Independently manages multiple projects and competing timelines, both for external sponsor deadlines for proposals, financial reports, closeouts and internal deadlines for payroll processing
  • Ability to communicate effectively in brief, focused and well organized oral and written format Serves as primary contact for School of Pharmacy for Grants & sponsored research contracts management issues
  • Strong organizational skills; detail oriented
  • Maintains excellent working relationships and serves 40+ faculty and the Research Administration team
19

Grants Administrator Resume Examples & Samples

  • Preferred Work Experience: Experience using databases to do research, to identify a funding opportunities or other similar functions; Experience using proposal submission systems (e.g., NSF FASTLANE, CAYUSE, Grants.gov, NIH Commons, NSPIRES)
  • Preferred Skills: High-level proficiency with spreadsheets (e.g. Microsoft Excel); Proficiency with modern office software (e.g., Windows, Microsoft Word, PowerPoint, Adobe Professional, Adobe Acrobat and database software); Excellent research and analytical skills
  • Ability to communicate effectively, both orally and in writing (including editing and proofreading)
  • Ability to establish and maintain effective working relationships with department staff and various campus constituencies
  • Ability to organize, prioritize and manage multiple projects independently, often with tight deadlines
  • Ability to attend to detail and thoroughness in completing assigned duties
  • Ability to work with confidential and sensitive information and records
  • Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty, staff and others
  • Ability to commit to the highest ethical standards
20

Grants Administrator Resume Examples & Samples

  • Works with Principal Investigators and their support staff to coordinate all aspects of grants submission; prepares budgets and budget justification; ensures proposal compliance with Hospital and grantor policies and procedures, as well as those of subcontracting institutions. Collects and compiles internal documents from PIs/assistants for new submissions and progress reports
  • Develops primary working relationships with investigators, internal staff, Research Management, and external administrators
  • Interprets and articulates institutional and sponsor policies and procedures to ensure compliance. Proactively keeps Investigators apprised of changes in policies and regulations of federal and non-federal grantor agencies. Identifies potential budget, procedural, and/or policy issues affecting grant submission and work with Principal Investigators to resolve issues
  • Attend monthly BRISC meetings to keep current with federal (NIH in particular), state and other sponsor requirements, timelines and policy issues
  • Demonstrated grant and financial management experience
  • Demonstrated proficiency in Microsoft Office, Word, Excel, Access and Internet applications
21

Grants Administrator Resume Examples & Samples

  • Contributes to the development of budgets, grant implementation plans, outcomes/deliverables, that would later require monitoring/reporting, during the proposal stag
  • Post-award, integrates grant requirements into program and monitors processes. Develops and maintains internal records and systems to support program management
  • Monitors budgets and spending, collaborates with financial management staff; responsible for all budget reporting, including forecasting and reporting on variances Coordinates work with key internal stakeholders within and across staff functions including but not limited to finance, quality and systems improvement, multicultural initiatives, research, mission advancement, advocacy and communications staff. Ensures that activities function within the parameters of American Heart Association policy
  • Responsible for developing timely, accurate and compelling program reports that communicate impact, results, and comply with donor reporting requirements. Delivery of reports will be conducted according to strategy, in collaboration with appropriate major gifts staff. Responsible for complete and accurate records oversight in BBCRM for assigned groups/teams, generating regular system reports on group/team plans, progress and results
  • Responds to direct inquiries from donors and others with the highest level of accuracy, timeliness, and professionalism. Delivers information in person, mail, email or phone. Represents Mission Advancement at foundation funding information seminars as needed. Develops a strong working relationship with the program officer(s) and other grant maker representatives, in collaboration with major gifts staff
  • Responsible to monitor and steward unsolicited foundation gifts as well as endowment funds assigned, conducting research and initiating contact with the donor (if unassigned to other staff), providing an appropriate level of reporting, and setting the stage for renewal
  • Participates in and/or contributes to initiatives and projects throughout Mission Advancement
  • Some College
  • 2- 5 years of relevant experience
  • At least 2 years of budget management experience
  • 3+ years Grant management experience
22

Senior Grants Administrator Resume Examples & Samples

  • 3+ years Grant management experience preferred
  • Experience with complex, multiple year grants and reporting
  • Ability to travel up to 10%, including daily, overnight, and weekends as needed
23

Grants Administrator Resume Examples & Samples

  • Work closely and independently with faculty to develop and authorize for the institution approximately 200 research proposals annually (amounting to over $100 million). Research proposals are submitted to a vast number of federal and non-federal sponsors, each with differing requirements
  • Utilize the campus COEUS internal upload and approval routing system and be able to train faculty on its use in formal and informal settings
  • Ensure proposal compliance with sponsor, SUNY/Research Foundation, federal and any other relevant policies and guidelines; including but not limited to PHS Financial Conflict of Interest, Responsible Conduct of Research, and Export Control regulations
  • Review proposal to determine whether it meets the multifaceted criteria for a Stony Brook Foundation rather than Research Foundation submission
  • Guide faculty in the development of project budgets that include project-appropriate costs and ascertaining use of current fringe benefit rates and facilities/administrative costs
  • Coordinate/verify institutional cost-sharing and other matching costs (recognizing the need for accurate documentation)
  • Follow-up and coordinate with other campus offices for compliance assurances (conflict of interest, export controls, human subject Institutional Review Board approval, animal use approval, and institutional approval for recombinant DNA, controlled substances, radioactive materials and biological or chemically hazardous materials)
  • Upon issuance of sponsor award, the incumbent will initiate the award set-up, taking into account the complexities of each sponsor’s requirements and the terms and conditions of each award. S/he instructs the Office of Sponsored Programs Account Establishment Unit (AEU) on the details of the award terms so that AEU can properly load the information onto the Oracle award system
  • Ensure that the project runs effectively from start to finish
  • Establish subcontracts from the prime award when appropriate
  • Ensure continuity of sponsor funding (including independent decision on whether or not to advance funds into an account pending receipt of a sponsor action)
  • Grant local time extensions on behalf of the institution when award conditions allow
  • Request sponsor time extensions (providing adequate programmatic justifications) on behalf of Principal Investigators (PIs)
  • Advise PIs on budget modifications when necessary
  • Accommodate other faculty/sponsor requests for modifications in the subcontracts
  • Ensure approvals are in place for the protection of human subjects, animal use, and rDNA when pertinent
  • Timely and appropriate action on accounts that carry payroll to ensure project employee continuity (may involve decision to advance funding)
  • Monitor accounts and initiate interaction with PIs to ensure project continuity and full benefit of resources are available to him/her
  • Maintain explicit documentation of all actions taken for audit purposes
  • Use of the on-line Oracle based computer information system for retrieval of information needed to manage accounts efficiently
  • Serve as liaison between SB faculty and outside sponsors to negotiate new awards, amendments to existing awards and other business matters relating to the administration of an award
  • It is the incumbent’s responsibility to protect the Principal Investigator and the integrity of the institution when reviewing new grant awards and modifications
  • Renegotiate award with sponsor if the sponsor condition will compromise the integrity of the institution
  • Create satisfying solutions in conformance with institutional policies while at the same time, conveying impressions which reflect favorably on the public relations of the University
  • Overall management of complex grant transfers for new and departing faculty members. Act as liaison between incoming/departing faculty, other offices on campus (such as Property Control if equipment is also being transferred, Office of Grant Management to monitor encumbered funds, etc.) and the sponsor for smooth and timely transfer of grant monies to ensure uninterrupted continuance of researcher’s project
  • Process subcontract proposals going to other universities and non-profits by Certifying subcontract budgets meet all institutional requirement and Work with PIs and subcontract institutional to resolve any discrepancies
  • Continuous self-education on sponsor guidelines and federal regulations via Internet and other communication vehicles
  • Participation on inter and intra-office committees seeking to implement or revise grant administration policies and procedures
  • Provide workshops for faculty education regarding sponsored program activities and procedures as a member of a panel
  • Attend regional and national grants administration conferences and workshops to keep up-to-date on latest sponsor requirements and federal regulations, network with professional at other institutions facing the same challenges, and participate in workshop to bring knowledge to the next level
  • Serve as back up for colleagues on as needed basis
  • Collaborate with Director of Sponsored Programs to develop individual departmental and organizational goals to foster improvement at all levels
24

Grants Administrator Resume Examples & Samples

  • Experienced with budget development
  • Experienced with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements
  • Willingness to maintain knowledge of and ability to interpret and apply sponsor, institutional, and departmental policies
  • Ability to manage high-volume and complex transactions
25

Grants Administrator Resume Examples & Samples

  • Works with Principal Investigator to review RFP’s to develop project budgets and compile complete sponsored research proposals
  • Reviews Grant Award Notices and takes appropriate action to facilitate the process of setting up a new index and reallocating salary distributions for appropriate personnel
  • Reviews and approves all expenses (salary and non-salary) according to federal and state and University guidelines as it relates to all restricted accounts
  • Projects availability of funds (salary and non-salary) for the Principal Investigator and advises of any unfavorable variances
  • Provides monthly expenditure reports (salary and non-salary) to Principal Investigators, Department Administrators and Department Chairs
  • Reviews project closeout worksheets from Central Grant Accounting for purposes of final financial reporting and facilitate required transfers (if any)
  • Serves as an Effort Coordinator for RWJMS semiannual effort reporting, verifying certified grant effort levels and related salary distributions
  • Bachelor’s Degree in Accounting or a related field; plus four (4) years of related experience involving research and sponsored programs administration, ideally in an academic environment
  • Equivalent education, experience and/or training may be substituted for the degree requirement
  • Knowledge and expertise of Federal and State agency regulations, policies, procedures and laws applicable to sponsored programs activities
  • Understanding of proposal development, finding funding, Institutional Review Board regulations, clinical procedures and protocols and other grant-related activities
  • Knowledge of computer programs including MS Word, Excel, Access, PowerPoint and Adobe Acrobat
  • Outstanding human relations and leadership skills and the ability to function in a team environment are required
  • Demonstrated strong service orientation
26

Grants Administrator Resume Examples & Samples

  • Developing budgets for grants, contracts, clinical contracts, and subcontracts
  • Preparing grant and contract applications for submission
  • Preparing and following through the internal approval process
  • Submitting grants, contracts and subcontracts before sponsor deadlines
  • Communicating grant application status to PI and AECC Administration as needed/requested
  • Responding to sponsor's questions and requests for more information
  • Reporting grants activity at weekly AECC staff meetings
  • Maintaining grant and contract files
  • Bachelor's degree in related field and/or 3+ years relevant experience
  • Experience in online Federal grant preparation and budget development
  • Knowledge of grants management principles and best practices
  • Proficient with Microsoft Office Suite (heavy Excel usage), PDF documents, and windows-based computer systems, and adept at learning new online software programs
  • Demonstrated competence in multitasking to manage a large number of applications with differing due dates
  • Seeking a highly organized, detail oriented individual with excellent interpersonal and customer service skills
27

Grants Administrator Resume Examples & Samples

  • Maintains the Access database which contains high level administrative grant information, creates forms, and reports; enters post- and pre award project information into the database and sets up grant file
  • Coordinates and manages the pre- and post-award subrecipient monitoring process and procedures
  • Tracks monthly time & effort reports and maintains spreadsheet; follows up with delinquent staff
  • Assists grant managers with preparing subrecepient contracts and modifications
  • Assists with setting up award in Oracle Grants Management Module (GMS)
  • Responsible for the monthly submission of invoices; maintains up-to-date spreadsheet/database with sponsor addresses for submitting invoices
  • Responsible for managing the cash receipt process, working with HPHC Cash Receipts department and Department of Population Medicine finance staff
  • Responsible for running and disseminating monthly OSP reports; setting up and running the monthly accounts receivable aging meeting
  • Assists Director in the annual A-133 audit process
  • Resolves problems as required in collaboration with HPHC/I administrators or managers
  • Participates in development of HPHC policies and procedures governing grant-related activities
  • Interacts with Director, Research Integrity and IRB administrator
  • Assists the director in the planning and implanting various monthly and annual meetings
28

Grants Administrator Assoc Resume Examples & Samples

  • Experience working on submission of proposals to sponsors, has knowledge of funding regulations, grant policies and procedures, and has experience with research administration
  • Able to organize priorities, manage multiple projects simultaneously, pay close attention to detail, and work within deadlines
  • Establish collaborative relationships with a diverse set of individuals and be able to work in a team-oriented environment across all levels with a focus on customer service and support
  • Experience providing administrative support and possess strong written, verbal, and interpersonal communication skills, and have strong computer skills to include Microsoft Office applications
  • General grant duties
  • General management assistant duties
  • High school diploma
  • Minimum of 3 years in secretarial and/or administrative experience
  • 2 years in grant administration
  • Experience in health care or academic medical related environments is preferred
29

Grants Administrator Resume Examples & Samples

  • Provide management and oversight of daily post-award grant administration to members of the HSC community
  • Provide primary professional support and advice to HSC employees, supervisors and leadership groups
  • Prepare and monitor annual operating and capital budgets
  • Develop, implement and manage accounting processes, month-end reporting, closings and reconciliations of extramural funding sources
  • Analyze present and historical financial data, trends and costs
  • Participate in preparation of grant funds
  • Master’s degree in business, accounting, or related field of study; an equivalent combination of education and experience may also be considered
  • Two (2) years of experience in the following
30

Grants Administrator Resume Examples & Samples

  • Preferred Work Experience:Experience in Higher Education
  • Prefer some experience using FastLane and grants.gov
  • Professional and positive demeanor with the ability to anticipate and mitigate issues
  • Expert in working independently and in a team environment
  • Ability and temperament to work with sensitive information
  • Strong proficiency in using the MS Office Suite (Excel and Word) and using/maintaining databases
  • Ability to learn and apply new software skills
31

Grants Administrator Assoc Resume Examples & Samples

  • Dedicated to superior customer service and satisfaction
  • Possess strong interpersonal and communication skills, attention to detail, aptitude for proper task prioritization, strong interest in providing high quality support as part of a professional team, and excellent planning and organizational abilities
  • Exhibits a problem solving attitude; constantly seeks ways to improve processes, increase efficiency, and find solutions to current situations or to develop new methods and procedures
  • Experienced in Microsoft Office applications and ability to learn new software applications and work in databases
  • The Grants Administrator Associate I will provide administrative and grant support in the program
  • Types/edits/coordinates research grant proposals according to physician/scientist requirements and agency requirements
  • Perform administrative functions such as track grant support, prepare expense reports, manage calendars, coordinate meeting and travel arrangements, order supplies and request purchase orders, reconcile these expenditures with financial reports
  • High School diploma/GED (Associate's degree preferred)
  • Minimum 3 years secretarial and/or administrative experience, (preferably in health care or academic medical related environments)
  • Experience in grant administration preferred
32

Grants Administrator Resume Examples & Samples

  • Understanding of pre and/or post-award grant/contract administration, including the accounting for federal grants or contracts
  • Ability to communicate effectively, in writing and orally, with principal investigators, sponsoring agencies, management, and others
  • Ability to review and analyze grant expenditure budgets
  • Knowledge and practical application of accounting principles and federal/state regulations
  • Ability to comprehend contractual documents
  • Experience using electronic payment systems
  • A four-year degree
  • 2-3 years of work experience in grant/contract administration and/or accounting and finance
  • Experience in grant writing and administration
  • Excellent writing skills and a strong command of the English language
  • Work well under pressure and be comfortable with coordination of groups of researchers
  • Posses a solid understanding of grant budgets and forms
  • Advanced degrees aligned with RSECS research areas
33

Grants Administrator Resume Examples & Samples

  • Demonstrated computer skills, and proficiency with Microsoft Office software programs, including MS Word and advanced MS Excel functions
  • Demonstrated knowledge of grant proposal applications for varied funding agencies
  • Demonstrated ability to use grants.gov and other electronic proposal routing systems
  • Strong communication and interpersonal skills, along with the ability to interact with a diverse constituent population
  • Ability to work independently and as part of a team environment
  • Demonstrated organizational skills, along with the ability to work under pressure, meet deadlines, and process large amounts of information