Department Coordinator Resume Samples

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R Lubowitz

Rhianna

Lubowitz

2417 Edward Locks

Boston

+1 (555) 880 0999

2417 Edward Locks

Boston

Phone

p +1 (555) 880 0999

Experience Experience

Dallas, TX

Department Coordinator

Dallas, TX

Ferry LLC

Dallas, TX

Department Coordinator

Studies management methods to improve workflow, simplify reporting procedures, and implement cost reductions
Studies management methods to improve workflow, simplify reporting procedures and implementing cost reductions
Assist in the daily business of department and team functions, which includes project work as well as daily duties/tasks of team including
Contacts are with executives, managers, other employees and customers mainly to assist with information exchange, problems and requests
Manage and provide information and documentation from the West region for Corporate Indicatives
Work with other Condé Nast Assistants to coordinate office events
Provide input to help identify and improve systems and procedures within the department to ensure day to day operations run smoothly and efficiently

Phoenix, AZ

IT Department Coordinator

Phoenix, AZ

Stokes LLC

Phoenix, AZ

IT Department Coordinator

Manage relationships with vendors
Onboard new vendors from meeting coordination to NDA execution
Manage Purchasing process in SalesForce from vendor creation to approvals
Ensure effective delivery of assets from vendors in timely manners
Manage the payment process from initiating Purchase Order Process to Invoice submittal to the AP team
Monitor and ensure purchase requests are within the budget
Coordinate departmental and vendor meetings

present

Dallas, TX

Senior Department Coordinator

Dallas, TX

Witting, Gleason and Runolfsdottir

present

Dallas, TX

Senior Department Coordinator

present

Create and manage the SOW, GSID, CAR, PR, and invoicing process for engineering
Write Change Notices
Coordinate acoustics engineering lab schedules
Work in concert with Engineering management to prepare timely presentation materials and submit monthly management reports (Powerpoint and Excel). Create / maintain engineering dashboards
Prepare and track travel and expense reports
Maintain Engineering external resource report submitted to Finance on monthly basis
Manage/track PC tools licenses/maintenance. Also track capital equipment

Education Education

Bachelor’s Degree in Professionalism

California State University, Northridge

Bachelor’s Degree in Professionalism

Skills Skills

Strong computer aptitude with basic office software such as Microsoft Office Suite (Word, Excel, etc) and the ability to learn and apply new systems quickly
Highly proficient with computer applications, including capacity to learn new technology quickly
Strong project management skills, with the ability to manage internal and external project teams
Excellent computer skills, with proficiency in word processing, spreadsheets, presentation software such as PowerPoint, and webforms, and network communications
Excellent communication skills, both oral and written, including the ability to independently compose and draft correspondence. -Excellent independent organizational skills; attention to detail with a high level of accuracy
Work closely with apparel Development Managers to develop and track project plans against deadlines, manage development calendars, and provide project status updates with team members
Proficiency in spreadsheets, presentations, Org Chart software using pivot tables, formulas and graphics
Strong verbal/written communication and active listening skills; including excellent interpersonal skills and telephone communication
Works in a normal office environment, requiring the ability to frequently respond to unpredictable situations. Time may be spent sitting at a computer, collaborating with other healthcare team members. Able to work sitting at work station, using a keyboard, working in front of a video display monitor most of the day
Demonstrated ability to deal with multiple projects concurrently with attention to detail and accuracy

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15 Department Coordinator resume templates

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Department Coordinator Resume Examples & Samples

Perform day-to-day administrative support services such as: communications (written, email, telephone, etc.), meeting schedules and facilitation, arrange catering and AV equipment, coordinate travel arrangements, including assisting visitors to Portland or the Liaison Offices in Central America or supplier facilities, updating calendars, expense reports and other services
Work closely with Sourcing Offices Americas, Brand Sourcing and other associates to ensure process, policies, and procedures are followed
Run monthly and weekly reports to track sourcing performance data, transform reports into graphs and other visuals, and publishes reporting packet / dashboard
Run monthly reports to track sourcing performance data, transforms reports into graphs and other visuals, and publishes reporting packet / dashboard
Manage the logistics of all apparel sourcing vendor visits and events (i.e. Supplier summits within Creation centres, visa application letters, agendas etc)
Work closely with apparel Development Managers to develop and track project plans against deadlines, manage development calendars, and provide project status updates with team members
Strong organizational and interpersonal skills with the ability to follow through on all details required
Ability to speak effectively before groups of customers or employees of organization
Excellent English and Spanish verbal and written communications
Experience in an Department Support function
Bachelor’s egree from a four-year college or university preferred; or one to two years related experience and/or training; or the equivalent combination of education and experience
Excellent computer skills, including but not limited to, MS Word, MS Excel, MS Outlook and MS Power Point

Department Coordinator Resume Examples & Samples

Train and certify new employees on operations and functions of department. Training areas may include, but are not limited to, department policies, company policies, operations, procedures and safety
Coordinate with coworkers and management to ensure smooth flow of information and product
Determine if an employee meets minimum requirements for departmental certification. Assist Supervisor with personnel needs, employee performance and evaluation
Act as back-up for Department Supervisor as needed
May be required to perform all operations and functions of their department
Notify supervisor when equipment/system malfunctions occur
Maintain positive open lines of communication with all Columbia Sportswear management, staff and other departments in order to contribute to the smooth flow of information and efficient operation of the organization
Ability to cope with a stressful work environment and cordially interact with coworkers to accomplish common tasks
Coordinate the work of associates as needed
Attendance and punctuality are essential functions of this position
Possess extensive knowledge of warehouse operations
Intermediate computer skills including applicable knowledge and understanding of WMS, spreadsheets and word-processing
Ability to perform repetitive arm/shoulder movements, and regularly lift/carry up to 40 pounds
Physical ability to stand for extended periods of time on concrete or metal grating
Ability to handle personnel issues in a professional manner

Programming Department Coordinator Resume Examples & Samples

Create and/or amend information captured in FileMaker Pro for development projects and workflow
Oversee project tracking and entries by other coordinators in FileMaker Pro, VPS databases and Program Finance reports
Provide administrative support for production manuals and documents such as the Production Guide, Style Guide, Credit Formatting Guide and network clocks
Generate monthly reports for executives such as the Current Project Report, Current Hours Report, Monthly and Yearly NGT Pitch/Pass Report, and other reports as requested, etc
Gather and organize material for various Program Finance tracking reports (i.e. Residuals, Tax Credits, Independent Contractors and NGT Put)
Update tracking spreadsheets for department overhead; track all Travel and Entertainment expenses between development, programming and production departments for DC and NY offices. Reconcile all invoices against GL
Reconcile schedule changes from Rollouts to Buildouts so air quarters and financials are kept up to date for NGC and NGCI global
Organize the renewal and activation of professional memberships for all eligible and participating employees in the production and development units, as well as facilitate and follow up on sponsorships and registrations
First pass review of monthly GL report for development, programming and production departments; identify miscoded costs and create lists for re-classes to appropriate areas
Source/print treatments, scripts, budgets, schedules, etc
Prepare and update Project Notification Forms (PNF), as requested
Assist with product integration tracking, as requested
Coordinate materials from production companies for upfront, board and other presentation reels
Provide administrative support to 2 Vice Presidents, including but not limited to answering phones, scheduling and prepping meetings, travel arrangements, processing expense reports, maintaining department phone lists, etc
Serve as resource for department IT-related issues
Consistently strive to improve overall workflow processes and maintain all workflow documents and how-to manuals for department

Department Coordinator Smithsonian Channel Resume Examples & Samples

Be detail-oriented and discreet because there is exposure to confidential information
Have the ability to multi-task
Have excellent administrative and organizational skills

Department Coordinator, Clearing Resume Examples & Samples

Provide day-to-day coordination and support of department and project activities to ensure key tasks and deadlines are met. Plan and coordinate offsites/onsites and events, coordinate accommodations and resources, coordinate preparation of agenda, meeting materials and supplies, track expenses, and create and provide initial analysis of reports
Interact with internal partners and utilize program processes/procedures to draft/send communications/materials for department projects, programs, or events (performance management processes, process improvement projects, town hall meetings, and conferences, etc.). Enforce deadlines, keep department informed of changes, track and compile data
Coordinate and manage small projects/programs and may participate in larger projects representing the business unit. Research and respond to questions regarding department projects, programs, processes, functions, and requests. Often partner with other functional areas to get questions and issues resolved and accomplish responsibilities
May provide on-boarding and off-boarding support, as necessary
3+ years relevant experience
Strong knowledge and application of excel, powerpoint, sharepoint and word processing software
Project management/coordination experience

Department Coordinator Resume Examples & Samples

Handle all finance approvals for EVP, Finance & Operations such as invoices, wires, travel, and T&E expenses and exceptions
Schedule travel for EVP, Finance & Operations and help with other staff as needed
Work with JR in onboarding new hires. Facilitate new hire set-up check list and prep work such as coordinating equipment needs for GDB and US Sales staff and repairs, both in NY and in the field
Liase with IS&T to purchase new equipment or field equipment repairs. Liase with Telecomm to purchase new wireless devices, plan changes and teleconference accounts
Submit work requests and building passes for office moves, new phone line requests, paint, furniture, etc
Liase with Facilities to coordinate office moves, carpet cleaning, pantry area or bathroom issues, and light bulbs that need to be replaced
Coordinate move to new building for the division – floor plan, organization, move process, etc
Code and submit invoices and wire requests for US Sales & GDB
Create and submit expense reports for a few employees and for the monthly meeting card
Submit monthly DADC Austria and CFM payment requests, provided by finance
Order office supplies for floor and office space across the street
Work with HR and IT to submit continuation/termination of Sony Network Access for DADC employees and other temps/consultants
Manage space for guests as needed
Handle conference room booking on Outlook
Order stationary for all staff as requested
Master key and individual keys keeper
Act as point person to train new business unit executive assistants
Coordinate equipment needs with IS&T and Telecomm for Sales and GDB Staff (Field and NYC new equipment and repairs, wireless devices and plans, etc.)
Coordinate move to new building
Coordinate special events and travel for team, such as (but not limited to), Music Biz (formerly NARM), SXSW, Connect
Submit work requests & building passes (office moves, new phone line requests, paint, furniture, etc.)
Order Office supplies, including paper for floor copy room and other centrally located items (tissue paper, cutlery, etc.)
Review and make necessary changes to phone reports
Submit work requests to cancel phone lines or move to correct cost center
Liaise with Facilities to coordinate office moves, carpet cleaning and other floor specific requests/needs
2+ years experience
Bachelor’s Degree or equivalent in related experience
Strong experience working at an executive administrative assistant level
Strong computer skills in Word, Excel, Outlook, PowerPoint
Must have strong written and verbal communication skills and the ability to interact well with different levels within the organization, including senior executives
Experience with office moves and management of large projects a plus
Experience within an accounting or finance organization a plus

Department Coordinator Resume Examples & Samples

Assists in the compilation, preparation, distribution, and tracking of specific departmental projects, requests for proposals, quotes, purchase orders, reports, or supporting documentation as required
Maintain records of capitals spending and PA tracking
Prepare reports in a timely manner with flexibility to work on multiple projects at one time
Coordinates special projects as required
Past experience with PeopleSoft financials module is helpful
Technical writing experience is highly preferred
High school diploma or general education degree (GED); or equivalent combination of education and work experience

Department Coordinator Resume Examples & Samples

Execute according to calendar
Manage all product related responsibilities in coordination with the catalog department
Assist in communication and coordination with all International subsidiaries and licensees in regards to physical sample comments/ rep memo
Effective management of the sample buyplans, budget, and accruals
Good communication with reps, product management, sales and M&D
Proper organization and management of the physical samples
Create, maintain, and publish Rep Memo
Attend Fittings and assist in updating tech-sketches
Responsible for photographing all photos in fittings and publishing to International to assist in adoption finalization and projections
Attend Color design Reviews and Expedited Sample Reviews
A Merchandising, Design or Bachelor’s degree is preferable and appreciated
Read and interpret documents such as department memos, rep-reports and pertinent periodicals and books
Write routine reports and correspondence
Communicate clearly enough to translate vision to a party who’s first language may not be English
Basic math skills and an understanding of algebraic concepts
Interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Intermediate - Word, Excel
Beginning to Intermediate– Illustrator 10, CS, CS2

Department Coordinator Institutional Resume Examples & Samples

Provide direct administrative support to four senior team leaders including travel coordination, expense management and calendar management
Manage administrative support for the Events and Communications team. This include all check processing, vendor requests, expense and T&E management as well as other logistical administrative tasks
Provide day-to-day coordination and support of department and project activities to ensure key tasks and deadlines are met
Provide on-boarding support to new team members, including preparing office/desk space, coordination of first week schedule, system and network access, office equipment and supplies, etc. Provide off-boarding support to team members including collecting office equipment. May back up other support team members and/or provide leadership to direct reports including coaching, mentoring and performance reviews
Serve as department representative for enterprise-wide initiatives, such as Business continuity, emergency planning, etc
Manage departmental communications—including maintenance of CRM system, internal news items and communications, planning and scheduling of internal training and communications programs
Strong knowledge and application of Excel, PowerPoint, and Word processing software
Previous experience and success in a service-oriented support role
Prior experience with a CRM system, a plus

Department Coordinator Resume Examples & Samples

Schedule internal and external meetings
Work extensively on Outlook to maintain calendar and contacts
Handle all business related travel arrangements
Develop and coordinate internal department-wide meetings such as but not limited to: brainstorming and strategy sessions, offsites, team building activities, VIP meetings with clients and talent
Answer, screen and direct phone calls
Administrative errands
Maintain Department-Wide Contact and Distribution Lists
Prepare Travel & Expense reports
Act as Liaison with Facilities, IT, A/V, Finance and Legal Departments
Develop and maintain an extensive digital files archive and coordinate distribution of documents—presentations, research and the like
Process Deal Memo requests, Invoices, Freelance and Independent Contractor Approvals
Prepare/Manage Meeting Agendas and minutes
Assist Department staff with administrative tasks as directed by EVP
3-5 years of Executive Assistant work experience
Event Planning experience for large teams
Experience in the Entertainment Industry, Digital Entertainment a plus
Strong PC skills (MS Word, Excel, Outlook and PowerPoint)
Professional and courteous phone demeanor, a consensus builder
Must be flexible—ability to work in an environment where needs and priorities are subject to revision & last minute changes
Interest in Multi-Platform/Mobile/Digital Development/Strategy/Production with an affinity and curiosity for Technology & Productivity Tools – Hipchat, Blue Jeans, Google Docs, etc
Knowledge and enthusiasm about Viacom Properties
Excellent oral and written communication skills—ability to represent EVP and Department in high level conversations internally and externally with clients, business partners and vendors
Ability to prioritize and handle multiple tasks
Outstanding organizational and follow-up skills, ability to ensure that roadblocks are identified and addressed so that projects and tasks are completed on schedule
Ability to positively contribute under pressure & be a proactive problem solver

Department Coordinator Resume Examples & Samples

Provide ongoing support to an assigned department or team
Associate (2-year) degree or equivalent
3-5 years of relevant experience
Strong knowledge and application of excel, PowerPoint, and word processing software

Department Coordinator Resume Examples & Samples

Department support of Purchasing, Communications, and Marketing
Input and adjust product pricing
Data entry and reporting
Coordinate meetings for team members

Department Coordinator Resume Examples & Samples

Coordinate meetings, appointments, and events for Department
Organize and maintain electronic library of design information relative to seasonal directions
Support all personnel in the department with the day to day issues such as FTO issues, benefits, meeting schedules, travel, etc
Communicate effectively by telephone, in person, via e-mail, fax and as required to positively reflect the goals of the Global Design Department
Establish and perform practices that accurately maintian records and effeciently process information
Maintain calendar of events including all travel scheduling
Collect Sort and distribute mail
Code invoices for payment. Prepare expense reports for payment. Assure timely payment
Prepare Power Point presentations, coordinate and distribute materials and arrange for catering and AV equipment for meetings
Ability to effectively and professionally communicate via phone, e-mail and face to face
Working knowledge of MS Word, Excel, Calendar Creator, database programs (i.e. File Maker Pro or Access), graphic programs (i.e. Illustrator, Quark, Photoshop) and e-mail required
Strong organizational skills with the ability to follow through on all details required; comfortable working with limited supervision
Ability to multi-task within a fast paced, changing environment
Knowledge of basic design terminology preferred
Associate’s degree in related field
1 year related work experience or training. Experience within design industry and/or creative work environment preferred

Department Coordinator Resume Examples & Samples

Complex calendaring for the VP and team members
Travel arrangements and associated expense documentation
Back-up support for the T&E spot check process across AAG and other efficiency efforts
Light to moderate project work (meeting logistics, apply skills using basic software of PowerPoint, Excel and Word)
Coordinate preparation of meeting agendas, meeting materials and supplies
Interacts with internal partners across both field and corporate to get questions and issues resolved and accomplish responsibilities
Associate (2 year) degree or equivalent
Excellent organization skills and strong attention to detail
Strong knowledge and application of Excel, PowerPoint, and Word
Strong written and verbal communication skills, including ability to handle confidential and sensitive information
Strong understanding of the Industry/TPAG business

Department Coordinator Resume Examples & Samples

Support and assist VP of Retail with administrative duties (i.e. calendar management, meeting organization, travel)
Communicate effectively by telephone, in person, e-mail, and fax to assist the goals of the adidas retail team
Coordinate meetings, appointments, off-site meetings and events for the department. Arrange accommodations and assist visitors to the Portland office
Responsible for the calendar management of the VP of adidas retail; managing all events including scheduling travel arrangements as needed
Track and follow up on departmental timelines/deadlines to ensure activities are completed on schedule
Handle preparation of financial invoices, note taking, office organization, and other administrative functions as required
Assist with accounting responsibilities to include: coding invoices for payment, preparing expense reports in accordance with financial guidelines and reflective of budgetary restraints, processing expense reports for payment, processing sample invoices, and coordinating with Controlling to ensure all payments are processed accurately
Inventory, order and maintain necessary supplies and equipment for team needs
Support with other duties as assigned
Ability to effectively and professionally communicate via phone, e-mail and face to face with both internal and external business constituents
Ability to multi-task within a fast paced, changing environment; good time management skills
Ability to write routine reports and correspondence
Ability to work independently and with limited guidance
Ability to accept and meet critical deadlines with good planning, prioritization, and organizational skills
Ability to prioritize and execute multiple assignments in a dynamic environment while working under tight deadlines

Department Coordinator Resume Examples & Samples

Manage calendar, phone correspondence, expenses, and travel arrangements for Senior Vice President of Ad Product, Revenue and Sales Operations, Vice President of Sales Operations, and Vice President of Revenue Operations and Solutions
Coordinate internal and external meetings and preparing presentations
Field inquiries and requests from internal and external individuals including Executives, Assistants, and vendors
Meet and greet incoming guests and candidates and direct them to the appropriate teammate
Work with other Condé Nast Assistants to coordinate office events
Other fun and exciting projects and opportunities as assigned
Scanning and sending Vendor Invoices, as well as filing and keeping them organized
Coordinating team events (Luncheons, Dinners, Off-Site activities)
Manage new hires on-boarding process (Setting up Tech Requests, ordering business cards, being first point of contact for any new hire within the team, setting first week of meetings with key people in which the new hire will be working with)
1-3 years’ work experience
Strong competency level with all Microsoft Office programs
Quick learner and multi-tasker
Strong verbal and written communication skills, ability to think critically
Passion for digital video content
Discretion and confidentiality
Strong attention to detail and proactive nature
Ability to work effectively and efficiently in a fast-paced, team-oriented environment

Department Coordinator Resume Examples & Samples

Support the New Business sales team in NY and Chicago in the process of prospecting, researching, pitching and breaking new business via the following
1-2 years of brand marketing, advertising, agency or digital media experience preferred (internship experience acceptable)
Well organized with the ability to prioritize actions, deadlines, and anticipate solutions
Demonstrated excellent interpersonal, communication, written & presentation skills
Proficiency in PowerPoint, Excel, Word

Department Coordinator Resume Examples & Samples

Provides support for LD&I through coordinating the learning materials for training, written communications, logistics, project schedule plans, and agendas for training programs
Supports online survey development and reporting as needed
Manages relationships with internal clients, vendor partners and internal and external facilitators
Responsible for calendar management, phone coverage, meeting and travel logistics, preparing travel and expense reports, filing, producing presentations, and invoice and billing tracking

Department Coordinator Resume Examples & Samples

General support to the Production Manager and Production Team as needed
Updating and preparing reports weekly
New hire/starter show coordination
Organizing meetings and screenings
Experience in a digital film, commercial or similar production environment, in a similar role
Advanced knowledge of Microsoft office and database software
Technical knowledge/experience of film formats, digital media and film techniques is an advantage
Works well in a team
Ability to prioritize, multi-task and problem solve
Ability to take accurate notes

Department Coordinator Resume Examples & Samples

Manage calendar, phone correspondence, expenses, and travel arrangements for the office of the Senior Vice President of Ad Product, Revenue and Sales Operations
Attend weekly ops meetings to discuss office updates, upcoming events and share best practices with other assistants/coordinators
All Assistants and Coordinators for Digital Strategy & Innovations (DS&I) are members of the Operations Team and responsible for DS&I meeting/event setup including: All-Hands meetings, Holiday parties, Hackathon breakfasts/lunches, periodic stocking/restocking of snacks at 222 and WTC, and any other activity that involves all of the DS&I team
Storage closet – management and maintenance for 23rd floor
Conf Room calendar management for 23rd floor – all DS&I meetings
Events/meeting management for Ad Ops/Rev Ops
Work with other coordinators on weekly food ordering/restocking for Ad Ops/Rev Ops
Regular supply ordering/restocking for Ad Ops/Rev Ops
On-Boarding / New Hires: Submit hire tech set-ups, New hire on-boarding, New hire office contact for new hires, Submit GES tech set-ups

Senior Adminstrator & Department Coordinator Resume Examples & Samples

BA or BS or equivalent experience
Previous experience managing an administrative function and staff; Expert at providing direct support to leaders
Excellent oral and written communications skills and experience interacting with executive level. Impeccable attention to detail. Positive, energetic and empathic
Clarity, knowledge and context for business needs and organization’s purpose with ability to establish/maintain high level of RCD leadership and stakeholder trust and confidence
Proven ability to work independently, set goals, and measure progress toward completion
Solid understanding of and demonstrated experience in using administrative function tools and communication vehicles to accomplish organization objectives

Academic Department Coordinator / Assistant Resume Examples & Samples

3-5 years of administrative experience
Proficient in MS Word, Excel, Outlook and ability to learn new software programs
Experience with Facebook and website management
Knowledge of or experience with bookkeeping, accounting or budgets
Strong organizational, interpersonal, time-management, customer service, and written and verbal communication skills
Commitment to diversity and inclusiveness

Department Coordinator Resume Examples & Samples

Provide administrative and clerical support for the Chair, Assistant Chair, and the Liberal Arts Office.This includes overseeing the daily operations of the office; scheduling meetings; managing the Chair and Assistant Chair’s calendars; reserving rooms; purchasing office and classroom supplies and equipment; arranging catering for meetings; recording, preparing, and distributing minutes for all Liberal Arts Department meetings; coordinating departmental searches; and facilitating class cancellation processes when needed
Provide reception support by being a professional and welcoming presence in the Liberal Arts Office. This includes greeting and helping students, faculty, staff, and visitors; referring students to appropriate offices and services on campus; providing information on courses/credit requirements and minors for current students; managing the integration of new faculty into the department; representing the Liberal Arts Department in Professional Education Division staff meetings and other campus events as assigned
Manage inventories, budgets, and records including maintaining office and classroom materials; managing the Liberal Arts budget; compiling budget reports for the Chair; preparing invoices, payments, and reimbursements; reconciling purchasing cards every month; maintaining files, forms and records for the Liberal Arts Department
Provide administrative and logistical support for eventsincluding placement testing for Mathematics and English as a Second Language, Liberal Arts speakers and concerts, and Africana Studies programming; making room reservations and travel arrangements for guests; advertising events
Coordinate information on the Liberal Artsincluding upkeep and maintenance of Liberal Arts website; writing and editing a quarterly department newsletter; coordinating Liberal Arts publications
Manage student employeesin the office and on special projects
Other dutiesas assigned
Excellent communication and interpersonal skills (orally and in writing) to engage diverse groups in a variety of settings and continuously represent the Liberal Arts Department at the highest level
Excellent organizational skills, self-motivation and self-management. Ability to carry out work responsibilities without direct supervision and to manage multiple tasks
Financial management skills to supervise and manage budgets effectively
Excellent command of technology to support office work in particular Excel
Commitment to confidentiality
Baccalaureate degree required
Minimum 3 years of related experience

Senior Department Coordinator Resume Examples & Samples

Create and manage the SOW, GSID, CAR, PR, and invoicing process for engineering
Write Change Notices
Coordinate acoustics engineering lab schedules
Work in concert with Engineering management to prepare timely presentation materials and submit monthly management reports (Powerpoint and Excel). Create / maintain engineering dashboards
Prepare and track travel and expense reports
Maintain Engineering external resource report submitted to Finance on monthly basis
Make domestic and international travel arrangements for Audio Engineering management team. This includes applying for visas as needed for international travel
Manage/track PC tools licenses/maintenance. Also track capital equipment
Assist in meeting preparation; providing WebEx, videoconference, teleconference and catering support
Support quarterly Engineering workshop – set-up, planning, etc
Provide support for departmental data requests utilizing Excel spreadsheets
Handle all general administrative duties for the department including faxing, copying, scanning, mailings, invoice processing and reconciliation
Maintain the engineering supply cabinet
Compile and distribute engineering newsletter
Maintain engineering contact list
Track seating for engineering department in Novi, MI
Act at point of contact when leaders are traveling
Prior experience as an Administrative Assistant to a senior level team at a global organization for 3 plus years
Proficient in Microsoft Office Outlook, Word, Excel, and PowerPoint
Aptitude for learning and using new software tools
Self awareness
Demonstrates ability to work effectively with varied people. Works independently. Accepts decisions and takes questions or problems to supervisor
Demonstrates self confidence in dealing with work situations. Clearly communicates messages and ideas. Demonstrates cooperation, courtesy and consideration when working with others
Understands role contribution to the team. Keeps commitments made to team members and shares in team successes and failures
Sets personal standards for quality, quantity, and timeliness of work to challenge self to greater levels of performance. Improves the way the job is done. Seeks to continually improve personal performance
Plans and organizes work according to established priorities. Remains flexible to adapt to changing work conditions

Department Coordinator Resume Examples & Samples

Performs the functions of a specific MA position within the site, and is able to perform or assign the duties of the postiions within the site to ensure efficient, effective daily operations
Ensures timely, quality patient care by staffing appropriately to meet site's workflow needs
Reviews of clinical schedules for accuracy and compliance with organizational policies and unimpeded patient flow
Three to five years actively working as a medical assistant
Three to five years professional experience sufficient to recognize and make appropriate judgements regarding daily operational issues

Department Coordinator Resume Examples & Samples

Maintains reports and performs administrative and technical duties which require a knowledge of the department, the facility, and the company along with current policies, practices, and procedures
Performs diversified duties including report preparation, data collection, and reconciliation reports and business and process documentation
Follow administrative processes within department and makes recommendations to implement process improvements
May work on confidential or sensitive information, typically of a technical nature
Establishes and maintains an appropriate filing system to receive needed materials quickly
Brings any unusual or difficult cases to supervisor's attention
Possesses thorough knowledge of the departmental and Company policies and procedures
Performs such individual assignments as supervisors and superiors may direct; ensures adequate continuous controls are exercised over all assigned activities affecting quality; establishes and maintains effective work relationships within the department, the company, and the community; maintains the professional competence, knowledge, and skill necessary for the satisfactory performance of all assigned responsibilities
Computer literate (Word, Excel, Access)

Global Department Coordinator Resume Examples & Samples

Coordination of all department-wide meetings, activities and events
Creation and distribution of regular department reports, metrics, updates and newsletters
Assist with the department finances (budget tracking, creation of POs, Purchase reqs, AP, etc…)
Communication support and other special projects as requested
Assist with updating information for department website
Assist the Global Security centers of excellence (Technology & Analytics, Supply Chain, BCP and Crisis Management)
Assist with third party vendor management
LI-POT3
Previous experience in a corporate office environment
Strong computer / presentation skills, especially Microsoft Office applications
.Experience working with cross functional teams

Department Coordinator Resume Examples & Samples

Proofread presentations for formatting, spelling, and grammar, making appropriate changes
Coordinate team building events and conferences domestically for Controllers department leadership, as well as assist international counterparts with their conferences
Serve as the “go to” person for software related issues
Provide support to the Executive Assistant to the Controller
Schedule and organize meetings, travel, conferences, and department activities
Answer phones, takes messages, or field/answer routine questions
Travel reimbursement and processing of corporate credit card expenses through Concur
Provide general administrative support, including maintaining department time-off records, organization charts in Microsoft Visio, coordinating vendor payments, and ordering supplies
Proficiency with Microsoft Office, especially PowerPoint
Strong attention to detail and ability to multitask and prioritize work
High level of interpersonal skills and ability to handle sensitive information
Ability to travel internationally a few weeks a year

Department Coordinator Resume Examples & Samples

Possess relevant warehouse operations knowledge
Role model interpersonal skills in order to help associates understand the department needs and give context and meaning regarding their day-to-day assignments and their overall contributions to the team
Ability to read, write, speak, and comprehend English language instructions
Intermediate computer skills including applicable knowledge and understanding of WMS, spreadsheets, and word processing
Ability to handle personnel needs and concerns in a professional, discreet, and respectful manner

Recon Department Coordinator Resume Examples & Samples

Maintain customer account agreements, vehicle files, verification of title information, records of the completion of reconditioning work, and other required information
Create and maintain billing files for reconditioning fees related to these accounts
Analyze and manage customer vehicle throughput via daily report/query capabilities
Build deep service relationships with customers
Respond to customer inquiries relating to assigned customer vehicles, provide quality service, and assist in resolving problems
Evaluate reconditioning needs and provide timely and accurate quotes
Utilize the AS400/VCF systems to monitor and track vehicle repairs
Follow up with customer to confirm completion and satisfaction
Work with finance/local management to ensure customers are charged and A/R is timely collected
Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such. Work in cooperation with safety leadership in support of all safety activities aligned with Safety Excellence

Department Coordinator Resume Examples & Samples

Answer telephones and transfer to appropriate staff member
Create and modify documents/spreadsheets using Microsoft Office
Assist with Physical Inventories
Maintain and distribute staff weekly schedules
Provide office orientation for new employees. Assist with any travel arrangements needed by the team

Department Coordinator Resume Examples & Samples

4+ years of related experience
Experience managing calendars
Solid Microsoft PowerPoint skills
Office management skills
Prior event planning experience

Associate IT Department Coordinator Resume Examples & Samples

Perform a wide variety of typing assignments, which are sometimes confidential in nature
Operate a computer to enter data and draft, edit, revise, and print letters, tables, reports, and other materials
Perform a range of staff and/or operational support activities; serve at times as a liaison with other departments on basic administrative and/or operational matters
Draft or prepare responses to routine inquiries
Prepare photocopies and facsimiles; operate a variety of office equipment
Maintain, process, and update files, records, and/or other documents
Assist with scheduled meetings, conferences and appointments
Monitor the department’s Contractor Validation Mailbox and respond to manager inquiries to update contractor accounts in Active Directory \(Windows\) and Oracle systems
Respond to inquiries from the IT finance group to track spending for third-party labor
Update and track purchase orders for contingent workers and wireless accounts
Ensure contracts are in place for contingent workers and notify managers before contract expiration
Collect time cards for contingent workers on a weekly basis and reclassify time in Oracle systems
Respond to tickets in Footprints system to activate/terminate and/or trouble shoot air card and MiFi devices
Monitor accounts for data usage and notify users and mangers of overages
Ability to work with functional groups and different level of employees to effectively and professionally achieve results
Self-motivated; able to work independently to complete tasks and respond to department requests and to collaborate with others to utilize their resources and knowledge to identify high quality solutions
Strong attention to detail and able to multitask
Ability to create, compose, and edit written materials
Strong typing skills
In-depth knowledge of Microsoft Excel, including “pivot” table and “VLOOKUP” functionalities
Ability to maintain calendars and schedule appointments
Ability to keep records and information confidential
Experience interacting with international stakeholders a plus
Bilingual language skills a plus
Knowledge of Microsoft Active Directory
Knowledge of account provisioning in Oracle eBusiness Suite
Two- or four-year college degree or certificate preferred
Two years in an administrative role required
Project management skills preferred

Department Coordinator Resume Examples & Samples

Strong interpersonal skills to facilitate cooperation and successful resolution of issues between the faculty, staff, and students, as well as with other departments on campus and off-campus entities
Ability to maintain helpful, cooperative, and friendly attitude at all times, even during periods of high stress and multi-tasking demands
Must be able to work cooperatively as a team, as well as independently with little supervision
Must be able and willing to work closely with Department Administrator to assure knowledge and confidence that projects are proceeding in a timely manner
Must be well-organized, able to set priorities and monitor and meet deadlines for many projects, and be very detail-oriented
High skill level in use of Microsoft Office Suite and other various computer programs
The ability to work in difficult situations in a professional and diplomatic manner, often with continuous interruptions and noise
The ability to be discreet about confidential information
Must have sound judgment so as to make appropriate decisions interdependently, while being receptive to input from supervisors
Experience using Concur
Experience using and reconciling purchasing card
Experience with Google Calendar
Experienced with GradAdmit and other graduate student administration software
Experience with Graduate Student Personnel Authorizations, ePAFs, and Online Labor Redistributions
Experience with website interfaces, and web editing software

Department Coordinator Resume Examples & Samples

Must be well-organized, able to set priorities and meet deadlines
High skill level in using Microsoft Office products
Knowledge of or ability to learn to use Acrobat Pro
Detail oriented, must be able to keep track of pay ending dates and visa ending dates
Ability to work independently with little supervision
Must be able to maintain composure when working in difficult situations
Ability to proactively determine special time requirements and work with Executive Administrator to adjust daily time within the work week
Experience with Google Docs and Google Calendar
Experience working with Banner and Concur
Experience working with RICEWorks

Department Coordinator Resume Examples & Samples

Organizes files and standardizes office filing system
Receives mail, sorts, and sets priority for review and signature
Schedules daily/weekly meetings utilizing electronic scheduler and coordinates with requester and other operations support staff; reserves meeting area and prepares room for meeting; Prepares updates and distributes meeting notes
Type documents and spreadsheets as needed, copies and circulates
Provides meeting support, overheads, copies and Training Forms
Transfers files (hard copy and electronic) both inside and outside department
Answers phones, takes messages, provides paging, and coordinates call-backs
Provides tracking of Departmental Projects and Goals
Provides project support, researches files, pulls data and formats findings for presentation
Prepares expense reports, and provides monthly summaries
Provides conference registration, travel arrangements and coordinates payments
Schedules and prioritizes typing projects for secretarial support
Creates presentations utilizing PowerPoint software package
Participates in problem solving activities for assigned projects
Complies with good housekeeping and safety practices
Complies with all Company policies and procedures, including safety rules and regulations
Microsoft Word, Excel and PowerPoint computer programs and applications
Company policies and procedures
General office skills and procedures
Standard telephone techniques
Proper English, grammar and punctuation usage
Basic chemistry or life sciences
Implementing goals, objectives and practices for effective, efficient and cost effective management of allocated resources
Complying with all Company policies and procedures, including safety rules and regulations
Operating basic office equipment and personal computers with standard software packages
Organizing and prioritizing work
Handling multiple projects, assignments and duties
Participating in a full range of administrative/clerical support services
Typing minimum of 45 WPM
Reading, writing and speaking English
Establishing and maintaining cooperative working relationships with individuals contacted in the course of work
Interfacing effectively and professionally with all levels of personnel

Department Coordinator Resume Examples & Samples

Provide general administrative and clerical support to the Director; including scheduling meetings, calls and making travel arrangements as needed
Manages daily administrative operations for department related to correspondence, inbox monitoring, answering phones and supply monitoring
Coordinates support services on behalf of department as related to IS and Facilities needs
Monitors reported issues for resolution
Coordinate and organize department/team related events
Organizes and responsible for minutes related to workgroups and meetings as assigned
Provides support to Credentialing and Enrollment teams as needed
Provides ongoing support to Data team related to monitoring of data requests, special projects and daily audits
Provides administrative support by tracking both leadership and department goals, monitoring status and providing frequent updates to both leaders and department
Maintain positive working relationships with department staffs and system members
Maintain all department information confidential and secure
Represents the office to internal and external customers as appropriate
Ability to research and analyze documents
Ability to work independently, set priorities and meet deadlines with minimal supervision
Strong working knowledge of word processing, spreadsheets, data entry, data base experience and other computer related skills. Experience with other Microsoft Office products and ECHO credentialing software preferred
Must be able to communicate well with a wide variety of contacts at all levels of the organization
Must be able to work cohesively in a team oriented environment and be able to foster good working relationships with others both within and outside the organization
Ability to maintain confidentiality, work with deadlines and manage multiple priorities
Ability to maintain a high degree of professionalism and independent judgment in response to complex sensitive issues and decision-making
General understanding of related accreditation and certification requirements
General understanding of medical credentialing and privileging procedures and standards
General understanding of medical staff policies, regulations, and bylaws and the legal environment within which they operate

Department Coordinator, Production Resume Examples & Samples

Assist Production Executives on all production related requests
Oversee all production deliverables – paper and electronic - including communicating requirements to productions, ensuring their accuracy and distributing them to all internal departments
Ensure Productions are properly setup and have access to Network support sites, production packets and contact/distro lists
Confirm distribution of call sheets, schedules, wrap reports etc
Track and ensure all shows and credits set to broadcast are approved and are ready for air
Manage all department analysis and trackers and ensure a timely and accurate delivery of information – including building grids to support research requests
Maintain all guidelines and processes for the department including confirming with internal departments for updates
Circulate and confirm documents and show credits for approval
Provide support to finance by reconciling department charges, tracking payments and creating purchase orders
Ensure all hires and interns are properly setup – including start paperwork and office needs
Assist with the day to day managing of interns
Upload and maintain all archival sites - this includes ensuring that all internal and production documents are uploaded in a timely manner
Perform research and assist with Network analyses as needed
Setup offices, conference calls, meetings, room requests, reservations, etc
Request and order department supply needs
Set calls, create agendas and take notes as directed by Production Executives
Book travel for Production Executives
Manage asset disposal/donation requests
2-3 years experience as a Production Coordinator and Assistant Production Coordinator in the field, Production Company or a Network or experience as a Network Executive Assistant ready for a career transition
Computer proficiency at the following applications: Excel, Microsoft Word, Microsoft PowerPoint & Outlook
Strong knowledge of Movie Magic Budgeting, Microsoft Excel and Calendar Creator
Bachelor's degree perferred
Ideal candidate is innovative and will possess initiative, be diplomatic and be flexible to a changing fast paced environment and be a team player
Excellent organizational skills and ability to anticipate problems
Ability to handle highly sensitive information. Confidentiality a must
Strong written and verbal communication skills and ability to multi-task at a fast pace

Department Coordinator Resume Examples & Samples

2-5 years of professional experience and can demonstrate the ability to recognize and make appropriate judgments regarding daily operational issues
2 years of customer service or related experience , preferred
Advance knowledge of electronic health records, preferred
Proficient in Microsoft Word, Excel, PowerPoint using Windows
Proficiency in spreadsheets, presentations, Org Chart software using pivot tables, formulas and graphics

Department Coordinator Resume Examples & Samples

Advanced knowledge of word processing, spreadsheet, email, and database software programs to complete work assignments
Advanced data reporting skills
Intermediate problem solving skills and critical thinking skills
Ability to work independently owning responsibility for timely completion of work
Organizational skills with the proven ability to manage multiple and sometimes competing deadlines
Welcoming, pleasant and professional voice, demeanor and presentation in person, in written communications and on the telephone
Proficiency in computer programs such as Adobe Creative Cloud Suite, including InDesign, Photoshop, Acrobat DC, Illustrator and InCopy
Ability to create and or manage websites using content management programs such as CMS 400, Drupal, WordPress, Blogs, etc
Familiarity with Art History program subject matter and with Rice University policy and procedures
Working knowledge of programs such as Banner (Edgar, Esther etc.), Concur, RICEWorks, PeopleSoft
Working knowledge of Blackboard or Canvas

Department Coordinator Resume Examples & Samples

Provides department fiscal information to the Department Chair, including analysis, tracking, projections, reconciliation, communication, and reporting
Oversees department budgets and accounts (CSUOF, CERF, SSETF, Research Foundation and Tower Foundation)
Processes departmental purchases and payments
Tracks and reports current enrollments and projections
Monitors financial and payroll reports for the department
Processes all temporary faculty, TA/ISA/GA hiring appointments
Supports the department in all faculty recruitments
Provides administrative support associated with temporary faculty evaluations, post tenure reviews, RTP
Provides administrative support for new hires
Effectively works with faculty to obtain appropriate documents for appointment and evaluations
Recommends process changes as needed to comply with university policies and procedures
Provides marketing and outreach support to recruit new students for the department
Provides support and leadership for department events

STS Department Coordinator Resume Examples & Samples

Special projects, including planning & designing materials for internal marketing efforts
Provide on-site support for class weekends on a rotational basis with other STS staff members as needed
Responsible for the asset management and capital equipment inventory for the department/school

Large Format Department Coordinator Resume Examples & Samples

Must have very good oral and written communication skills sufficient to explain departmental policy, methods and/or procedures when completing assignments
Requires very good organizational skills sufficient to accomplish work by established deadlines and ability to coordinate phases of work with others
Requires very good knowledge of general administrative/manufacturing operations procedures and knowledge of job specific processes to successfully execute and complete the more progressive/complex duties of the job
Ability to follow company policy and understand any rules or regulations governing the work being completed and impact work has on department or company
Must have very good knowledge of technology to include computers and software programs such as MS Office or MAC word processing, spreadsheets or other programs specific to the job in order to complete duties successfully
Requires good knowledge of multiple functions or areas of the business in which there is frequent contact with while completing daily work assignments of the job
HS diploma or equivalent
1-2 years of relevant administrative/operational support in manufacturing operations or office environment directly related to the duties of the job

Temporary Department Coordinator Resume Examples & Samples

Provide support to the Utilization Management Clinical Teams, Manager of Utilization Management and Director of Utilization Management
Assists in generating approval authorizations as supervised by licensed clinical staff
Highly proficient in Word, Excel
Self-motivated, able to prioritize multiple issues, excellent organizational skills, ability to track multiple projects/tasks and follow through as needed

Department Coordinator Resume Examples & Samples

Manage the coordination of the CIO and IT leadership team’s daily schedules and activities as needed. This includes prioritizing meeting requests (both internal and external) and balancing requests and overall scheduling as needed to meet leadership team’s key goals
Prepares and edits IT leaders reports and presentations for various projects and initiatives. Strong skills in Powerpoint and visual presentations and Excel charting
Assists in various contract, invoice, and payment administration for IT department related expenses
Lead planning and coordination of team events and outings (ex. Annual GGP Company Conference, quarterly team-building activities/outings, etc.)
Serves as the point-of-contact for department communications and coordination of all office related activities such as seating charts, security badges, office supplies, etc
Complete special projects as requested that enable technology projects and initiatives including training, communications, testing and analysis and support as needed
Other tasks that need a champion

Department Coordinator Resume Examples & Samples

Performs high-level work organizing, scheduling, coordinating, researching, compiling, exchanging and analyzing information
Serves as point person for special projects and requests for Business Development’s Kiosk Leasing team
Assist Senior Director, Kiosk Leasing in managing multiple projects and requests
Manage and provide information and documentation from the West region for Corporate Indicatives
Participates in functions such as budgeting or developing spreadsheet tracking reports including reference documents for Business Development
Contacts are with executives, managers, other employees and customers mainly to assist with information exchange, problems and requests
Studies management methods to improve workflow, simplify reporting procedures, and implement cost reductions
Composes and types correspondence, memos, reports; maintains up-to-date files
Research, prepare and edit reports and presentations
Act as a Super user in Salesforce and aid Kiosk Leasing managers with preparing deal proposals and deal sheets occasionally
Train incoming Kiosk Leasing manager and miscellaneous business development employees to create specialty and perm deals in Salesforce as well as generate license agreements
Track permanent kiosk deals and make sure they are moving through the appropriate approval and legal process
Review all deal sheets for accuracy prior to VP review
Prepare and submit “Request for Space” communications to the field
Aid Kiosk Leasing Managers with inputting amendments and ancillaries as well as track ancillaries from input to execution
Distribute new and renewal license agreements and amendments to Licensees and track their return to ensure timely/accurate receipt of deals
Track renewals, new agreements and amendments to assure timely execution and distribution of copies to all necessary parties
Provide administrative status of agreements to mall teams
Revise retailer templates and amendments as needed and upload to Salesforce after sending through legal approval process
Work with Legal Department on retailer-conforming legal templates
Complete monthly tracking of all wireless expirations, terminations, renewals and new deals negotiated
Manage all storage renewals and new storage deals for kiosk leasing team
Manage basic complaints and work with mall team and account contacts to resolve such complaints
Answer various inquiries from members regarding status of Kiosk license agreements
Assist in compiling spreadsheets with account financials and deal terms to use when reviewing rent reduction and or buyout requests from accounts
Research budgeted income for specific accounts to determine proposal vs. budget variances
Manage budgets and forecasts
Assist with spreadsheets and other projects when required
Communicate tactfully, skillfully, and persuasively with retailers, regional and corporate employees at all levels
Coordinate portfolio reviews for kiosk leasing managers
Test business development systems (salesforce.com) and report back results as needed as well as run reports in Salesforce as needed
Help business development department coordinator with Kiosk committee and send out weekly reference notes
Act as liaison between Kiosk Leasing, Tenant Coordination and Center Ops
Provide sales support, including preparing Portfolio Reviews and Regional Initiatives
Prepare Deal Sheets and ADRs, along with collecting Financials, and securing Guarantors

Department Coordinator Resume Examples & Samples

Excellent interpersonal skills, both in person and over the phone
Must be able to interact positively with a diverse group of people even in times of high activity and stress
Excellent computer skills, with proficiency in word processing, spreadsheets, presentation software such as PowerPoint, and webforms, and network communications
Excellent communication skills, both oral and written, including the ability to independently compose and draft correspondence. -Excellent independent organizational skills; attention to detail with a high level of accuracy
Management of complex calendars
Some website maintenance
Some graphic and page layout design
Some email campaign management experience

Department Coordinator Resume Examples & Samples

Building a cross-reference guide
Updating pricing
1-2 years of relevant experience

Department Coordinator Resume Examples & Samples

Process semi-monthly feeds to Nexus (EA)
Vendor Invoice Tracking, Analysis and Reconciliation (EA & IA)
File-Net: Agent Requests, Invoice Requests, Inquires, etc
Nexus: Monitor Aging, Reassignments, Reports, etc
Distribute incoming mail
Performs moderate and confidential administrative and secretarial duties for Assistant Vice President (AVP), Director and/or Department Manager
Maintains confidentiality in all matters
Organizes and prioritizes own assignments to ensure timely and accurate completion of work
Greets and directs internal and external customers to the appropriate person(s)
Handles internal customer and employee inquiries
May refer more complex inquiries and/or complaints regarding company policies and procedures to appropriate personnel
Supports new hire on-boarding, continuing education, employee recognition programs and various company events as needed
Uses discretion in answering and screening telephone calls
Composes routine and non-routine correspondences from brief notes, oral or written instructions
Types reports and creates forms as needed
Proofreads materials for accuracy
Receives and assigns incoming mail to appropriate personnel to handle
Responds to simple emails for Manager/Director
Retrieves files and materials needed for Manager/Director to respond to email/mail. Controls, coordinates, and maintains Manager/Director’s calendar; schedules and coordinates meetings, appointments and other activities
Assists in compiling meeting agendas and speeches, etc
Obtains data from various sources, complies data and prepares quarterly and monthly reports
Prepares presentation materials
Prepares and types reports for requested meetings
Maintains records, confidential files, and hold/diary system
Does follow-up work as needed
Requisitions, distributes, and maintains supplies
Prepares expense reports and handles payments for expense items
Uses available internal resources to perform daily activities
Makes travel arrangements and hotel reservations

Department Coordinator Resume Examples & Samples

6-12 months previous working experience in a customer service position, preferably in a medical/healthcare environment
Graduate of an accredited MA or LVN program
MA certificate or LVN licensure
Ability to effectively organize and prioritize tasks in order to complete assignments within the time allotted and maintain standard workflow
Ability to maintain composure during challenging interpersonal interactions
Strong verbal/written communication and active listening skills; including excellent interpersonal skills and telephone communication
Bilingual in one other language is desired for this role to better serve the community and patient population

Department Coordinator Resume Examples & Samples

Document workflow coordination
Monitoring status of payments
Organizing meetings and social events
Typing and editing various business documents, drafting correspondence
Preparing company presentations when required
Maintaining contacts with clients, partners and visitors in order to provide necessary services (required information, setting meetings)

Department Coordinator Resume Examples & Samples

Answer calls, faxes & email requests
Establishes and maintains records and files related to the department’s or job’s functional area of specialization
Routes forms and/or documents for approval and processing
Prepares and maintains all project files and related documentation
Orders supplies, services and materials
Generates reports and distributes to appropriate members of staff
Process invoicing, billing and/oror work orders
Coordinates the flow of paperwork throughout the office/field

Department Coordinator Resume Examples & Samples

Coordinate all travel and expenses pertaining to deal development
Coordinate recurring departmental and team meetings as requested
Coordinate shared resources (travel calendar, conference room, etc.)
Support clear communication and documentation of department resources, policies and best practices
Prior experience in a project management environment
Strong understanding of real estate and development industry
Impeccable and concise communication and presentation skills, verbal and written

Department Coordinator Resume Examples & Samples

Assists in contract administration, invoice, payments as well as department related expenses
Maintain recurring reports for management
Primary interface for the Corporate Technology Team providing a positive experience for WeWork Team Members
Convey warm and efficient customer service skills
Excellent PC/Mac skills plus proficiency in Microsoft Office (Excel, Word, Powerpoint)
Adaptable and able to thrive in a dynamic environment at all levels of seniority
Able to quickly learn and be technically savvy with additional software packages
Basic understanding of financial management and budgeting

Department Coordinator Resume Examples & Samples

Coordinates faculty office hour schedules and green sheets
Coordinates time sheets and approvals for Instructional Student Assistants (ISA) and Student Assistants (SA)
Coordinates and updates annual department schedule for non-instructional activities
Coordinates information on temporary faculty's teaching history, course files, and class schedules
Maintains and updates all records on the department server
Coordinates and maintains Program Assessment (ABET, WASC) documents and records
Coordinates collection of SOTEs and other assessment data
Coordinates and maintains student assistant records and work schedules
Coordinates and prepares documents and reports as requested by the chair for various activities such as assessment
Coordinates requests for office maintenance to FD&O and iSupport
Coordinates academic scheduling and grade changes
Arranges student advising schedules
Makes arrangements for department meetings and guest speakers
Tracks, monitors, analyzes, and maintains all financial information for the department, including PeopleSoft Financial and Human Resources LCD reports, and Foundation Accounts
Runs, reviews, and analyzes monthly budget reports. Prints monthly reports for chair review and organizes reports in the department budget binder. Advises Chair on any budget/salary discrepancies. Works with HR contact to resolve issues
Coordinates travel approval requests, employee/student reimbursement requests, and direct payment vouchers
Processes hiring appointments for temporary faculty, Teaching Associates (TA), Graduate Assistants (GA), Instructional Student Assistants (ISA), and student assistants (SA)

IT Department Coordinator Resume Examples & Samples

Manage relationships with vendors
Onboard new vendors from meeting coordination to NDA execution
Manage Purchasing process in SalesForce from vendor creation to approvals
Ensure effective delivery of assets from vendors in timely manners
Manage the payment process from initiating Purchase Order Process to Invoice submittal to the AP team
Monitor and ensure purchase requests are within the budget
Coordinate departmental and vendor meetings
Attend meetings and record meeting minutes
Create presentations; create and maintain spreadsheets and databases; maintain, generate and file reports
Develop and maintain vendor contacts and files
Compose and format documentation including, but not limited to, letters, proposals, charts and summaries; complete applications, agreements, contracts and license materials for management approval
Obtain information for special projects and assignments as requested
Maintain issue-specific files; ensure all filing systems are updated and maintained on a daily and/or weekly basis
Copy and fax documentation as needed
Work with various corporate department representatives to determine efficient and effective department forms processing
Maintenance of Unite web pages across the IT team
3 years of experience as an administrative coordinator
1 years of experience in managing departmental administrative tasks
Computer Skills: Power user on MS Office-MS Outlook, Word, Excel, PowerPoint
Maintain strict confidentiality and adhere to strict confidentiality practices when dealing with personnel and company sensitive information
Ability to multi-task, prioritize, and organize unpredictable/unforeseen workloads
Ability to resolve occasional conflicting work requests from multiple managers
Ability to deal comfortably with all levels of management and support multiple individuals, personalities and management styles
Extremely organized with high attention to detail and quality
Thrive in a demanding and fast-paced environment
Rely on experience and judgment to plan and accomplish goals
Ability to manage small projects
Comfortable with the Internet
Proactively approach management when needing information to complete tasks or seek clarification when uncertain about instructions
Work with management to recognize additional areas where administrative support can be provided
Productive and organized in setting appropriate objectives and managing time

Executive Administrative Assistant & Department Coordinator Resume Examples & Samples

Provides administrative support to management and staff
Prepares memorandums, letters, reports, presentations, etc.; composes and/or types correspondence and presentation materials; and proof reads documents
Maintains and actively tracks Medallion Guarantee stamp and Log Book for Fiduciary officers
Coordinates, monitors and assists with department projects, initiatives and events and tracks progression through completion, ensuring all information is received and communicated with staff
Creates PowerPoint presentations and Excel spreadsheets as directed by management
Assists in the oversight of the PT supplies and marketing material held with the 3rd floor storage and copy areas identifying and coordinating the ordering of supplies and materials as needed
Secretary for the Trust Executive Committee (TEC)
Compiles, assembles, prints and distributes materials for each meeting; takes the meeting minutes; and maintains accurate permanent TEC binders which are reviewed annually by Internal Audit and the Federal Examiners
Provides proactive administrative support by reviewing appointments and calendars to ensure that meetings are met and required materials for those meetings are prepared and provided
Follows up on outstanding items as identified and as requested
Able to manage calendars and prioritize meetings as needed
Serves as a back up to Executive Assistants within TSG
Maintains personnel records, time online, absence reports, employee listings; prepares personnel paperwork as required; works closely with Human Resources
Completes iRequests and SF100s for staff
Coordinates and schedules teleconferences, presentations, and on-line classes by ABA & Cannon for Officers to meet annual Continuing Education requirements for various certifications, i.e. CTFA, CFP, CPA; also coordinates annual payments for the various certification renewals
Assists with projects; schedules meetings, makes travel arrangements and other arrangements relating to business, conferences etc. Maintains correspondence and tickler files
Performs all other miscellaneous responsibilities and duties as assigned
Minimum 4 – 6 years of related work experience
This position requires use of a personal computer and other standard office equipment (typewriter, fax, copier, calculator and telephone)
Proficient with Microsoft Outlook, Word, Excel and PowerPoint applications
Knowledge of banking-related software such as Metavante and Addvantage preferred
Must possess excellent customer service skills including an ability to work well with different departments and an ability to adopt a customer perspective
Ability to work independently with strong organizational skills
Must have well developed analytical and problem solving skills
Able to adapt to changing priorities, balance several projects simultaneously, and take the initiative to research and resolve issues/challenges

Home Warranty Department Coordinator Resume Examples & Samples

Answering Home Care calls, faxes and email requests
Filing for Home Care and Construction Creating binders and 'walk' books
Invoice processing for Home Care and Construction (Back Up) Homeowner reimbursements
HVAC Warranty Information Mailing correspondence
Surveys Vendor Packets CET (Customer Experience Touchpoint) distribution (with Welcome Letters as needed)
Work Orders – Home Care & Special Projects Researching as needed
Archiving – Home Care & Construction Front Desk Relief; Uploading of Certificates of Occupancy and other documents
Scanning of plans
Cross Train with Construction Coordinator for back up & vacations

Utilization Management Department Coordinator Resume Examples & Samples

Support the Utilization Management department in all administrative duties
Answer provider and member calls and respond to inquiries as needed by UM clinical teams
Trouble shoot for UM teams when an appropriate provider, type of service, or appropriate level of care cannot be readily found
Provides information to members and providers regarding mental health and substance abuse benefits, community treatment resources, mental health managed care programs, and policies and procedures as needed to support clinical teams
Must have skills: customer service, multitasking, work well under pressure, work well in fast passed environment
Able to work collaboratively with internal staff and external providers
Must be detail oriented; able to work independently in an ever changing environment

Department Coordinator Resume Examples & Samples

Administrative support for the Senior Vice President and department, including managing their respective calendars in Outlook, fielding calls and handling expense reports
Maintain schedules, calendars, meeting agendas, meeting minutes, contact lists (for colleagues and vendors), various departmental reports, purchase orders and invoices; order departmental office supplies and handle travel arrangements for management
Effectively communicate relevant information to stakeholders inside and outside the company
Maintain the rates for global vendors in GTS
Create, track and distribute departmental meeting minutes
Create and distribute open milestone report; maintain and distribute Trailer status report
Coordinate creation of internal system accounts (new and updated users); coordinate data collection for new vendor applications
Maintain and distribute Shipping Manual along with DAMT distribution policies and notifications list
Coordinate drive-on and lot access for visitors for management
Bachelor's degree (or higher)
Minimum of 2 years of entertainment and administrative experience
Exceptional oral, written and problem solving skills
Advance-level computer literacy with Microsoft Outlook, Word, and Excel
Self-motivation with a positive, perseverant, attitude
Computer literacy in Microsoft Project
Experience working in a multi-cultural and virtual work environment
Multi-lingual

Department Coordinator Resume Examples & Samples

Be pro-active and exhibit sound judgment and professionalism at all times in all written and verbal correspondence
Have the ability to assess importance of calls, requests for meetings etc and be able to use independent judgment to decide priorities
Have the ability to create and maintain important relationships with both internal and external contacts

Department Coordinator Resume Examples & Samples

1-2 years relevant experience coordinating data and special projects
High level of computer competency
Strong communication skills and ability to get along with a variety of personalities
Able to work with people in a tactful and diplomatic manner
Ability to relate well with staff, physicians and administration
Independent problem solving and decision making abilities
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint functionalities
Attention to details and high degree of accuracy
Previous work experience in healthcare
Completion of a medical terminology course

Department Coordinator Resume Examples & Samples

Associates degree or equivalent
3+ years of experience and success in a service-oriented support role
Strong knowledge and application of excel, powerpoint, and word processing software

Department Coordinator Resume Examples & Samples

College or University Graduate or equivalent
2 years of experience working as an Administrator, pharmaceutical industry experience preferred Experience with full-cycle expense budgets and procurement processes
1-2 years of experience managing Executive calendar, travel and expenses
MS Office: Intermediate Outlook, Excel, and PowerPoint; advanced level preferred
Legal and /or HR knowledge/experience is an asset
Proactive with the ability to anticipate executive and departmental needs
Able to execute ad hoc projects independently
Strong financial and budgeting skills with attention to detail

Department Coordinator Resume Examples & Samples

Oversee assigned area and work with relevant tools and with pertinent personnel to proactively eliminate barriers to team success
Clearly communicate target performance results and department goals, providing context for the overall impact of individual performance on team and company results. Encourage and influence success
Work with the department supervisor and collaborate with a department trainer to help associates identify and improve upon techniques that will result in safe work, greater efficiency, accuracy, quality
Coordinate the movement and assignment of associates within and across work areas to drive department and DC results. This may be driven by product flow demands or cross training schedules
Proactively inform co-workers and management of any operational topic that would impact upstream or downstream success. Report system/equipment/product flow malfunctions to supervisor or other designated staff promptly
Help supervisor understand whether an employee consistently meets minimum requirements or needs coaching. Assist supervisor in identifying employee skill strengths and needs for guidance or training. Communicate and collaborate effectively with department trainer in conjunction with department supervisor on these topics
Cover and support the department supervisor or trainer as instructed within the job scope
Adapt to seasonal busy and slow periods, at times performing all operations and functions of their department or assisting in other departments. Be prepared to cover any or all routine DC Associate job functions
Help cross train other associates to provide coordinator-level coverage for vacations and busy periods
Demonstrate for others an ability to calmly handle busy production demands and respectfully interact with co-workers to accomplish common tasks

Department Coordinator Resume Examples & Samples

Minimum of 2 years’ experience in an administrative role supporting key managers and officers
Possess excellent communication skills (both written and verbal)
Possess strong computer skills relating to scheduling software and MSOffice Suite (Word, PowerPoint and Excel are required)
Demonstrate strong analytical/interpretation skills for compiling and analyzing data
Bachelor’s degree in a Business discipline or 8 years’ commensurate experience within a corporate environment
Demonstrate the ability to successfully maneuver in a fast-paced, highly fluid work environment
Proven ability to juggle multiple tasks and re-prioritize daily responsibilities as required to produce quality work output in a timely manner
Possess the desire to work in a collaborative environment across teams and business units
Need to work independently with minimal supervision
Be highly organized to keep track of frequent changes throughout the department
Embrace the challenge of working in an unstructured, highly fluid environment
You require clearly defined job responsibilities
You don’t deal well with ambiguity or undefined directives
You don’t think well on your feet

Department Coordinator, Cohort Programs Resume Examples & Samples

Program Support for Cohort programs (Health Care MBA, Health Care Communications, Executive MBA): Assist with planning program events, global residency, Health Policy Day, Reflection day and final presentations. Assist with executive coaching preparations, provide AOL and CAHME accreditation support, manage IDEA evaluation process, program calendars, manage student survey process and results, maintain program scorecards, process adjunct contracts, create and maintain student rosters/bios. Oversee and manage processes related to: business office, financial aid, scholarships, university student requirements
Academic Support: Assist with logistical support to faculty, scheduling and curriculum. Including but not limited to, course scheduling, room reservations, LMS support, faculty meetings, accreditation, book orders and course packs. Take direction from Assistant Director/Program Director to set priorities
Student Services Support: Serve as back-up for academic advising/student on-boarding and other program related events. Plan and execute all on-campus cohort weekends including scheduling, events, catering, and supplies. Monitor academic holds/incomplete grades, graduation application and registration process. Continue to work with students to provide seamless program support. Provide coverage for cohort weekends with other team members
Assists the Program and Faculty Directors with custom cohort communication, organization and recruitment as needed. Works closely with Directors to meet all requirements for cohorts, including student communication, recruitment, events and partnership meetings
Provides data for program budgets, academic reports and accreditation compliance. Works closely with OCB departments to assure that all data requests are met on a timely and accurate basis
Administrative duties as assigned: Assists departmental staff with current student events and contributes to the planning of program related events

Department Coordinator Resume Examples & Samples

AA degree in Business or Health and/or equivalent in education and experience
Microsoft Office including Outlook, Excel,Word,Power Point (Visio preferred)
2-3 years of HR or health related experience dealing with compensation and benefits
Ability to handle multiple priorities and meet deadlines, excellent communication skills, decision making, and priority setting
Excellent customer service skills when interacting with physicians and members of department

Department Coordinator Resume Examples & Samples

Ability to be flexible in a changing, fast-paced work environment
Strong organizational skills, including ability to multi-task, prioritize own workload
Strong interpersonal skills and ability to interact with a wide range of people
Demonstrated proficiency with word processing, presentation, and spreadsheet software (such as Microsoft Word, PowerPoint, and Excel)
Highly proficient with computer applications, including capacity to learn new technology quickly
Strong judgment and problem-solving skills
Ability to handle sensitive and confidential information discreetly and professionally
Commitment to diversity and to serving the needs of a diverse population
Four years of office management experience
Proactively assists the Executive Director and the Director of Donor Engagement in managing priorities, including but not limited to, addressing departmental requests, general inquires, and special projects
Schedules meetings for the Executive Director, the Director of Donor Engagement, and the departments utilizing the College’s electronic scheduling system; manages logistics for occasional large meetings and training sessions
Coordinates, attends, and records minutes in various meetings as appropriate
Manages and tracks standard requests and workflow between the two departments; works closely with counterparts in other departments to track interdepartmental requests
Supports tracking and data analysis of work output for the Office of Donor Engagement
In conjunction with the Executive Director and the Director, participates in developing and managing department budgets; manages the annual expense budget, oversees purchasing for the departments, and reconciles monthly transaction reports
Provides direct administrative support for the Executive Director, the Director, and staff in both departments, as needed
Represents the Executive Director, the Director, and the departments in a positive, professional manner while maintaining appropriate levels of confidentiality and sensitivity

Department Coordinator Resume Examples & Samples

High level of initiative and attention to detail, with ability to maintain flexibility in a changing, fast-paced work environment
Excellent interpersonal skills and professional presentation
Good judgment and ability to interact with a diverse group of people internal and external to Dartmouth College
Discretion and confidentiality with donor-related and personnel manners
Strong organizational skills, including ability to prioritize multiple administrative tasks and work independently
Strong writing and proofreading skills
Ability to understand, facilitate, and implement complex scheduling
Strong technical skill in the use of MS Excel, MS PowerPoint, FileMaker, and other database management software
Proficiency with word processing (e.g. MS Word)
Strong commitment to a diverse working environment and to serving the needs of a large and diverse community
Four years of office experience with high degree of autonomy; academic setting desirable
Customer orientation experience with high-level clients and senior members of an organization
Budget management or accounting experience desirable
Experience with presentation software (e.g. MS PowerPoint) preferred

QC Department Coordinator Resume Examples & Samples

Ability to communicate effectively and to work collaboratively with internal and external customers at all levels and diverse backgrounds
Posses Research skills and ability to prepare reports and recommendations
Ability to complete tasks quickly including the capability to multi-task
Ability to analyze and resolve problems
Demonstrated professionalism and ability to protect confidential information
Ability to organize own work, coordinate projects, set priorities, meet deadlines, and follow up on assignments with a minimum of direction
Ability to maintain professional appearance
Ability to be discreet with confidential matters and maintain compliance with ISM
Greet visitors and conduct business by phone or E-mail in a friendly, professional manner
Acquires job skills and learns company policies and procedures to complete routine tasks
Works on assignments that are routine in nature, requiring limited judgment
6 months - 2 years of related experience
Minimum 6 months past experience in an administrative or coordination role with a strong desire to further develop business skills in a complex corporate environment

Department Coordinator Resume Examples & Samples

Manages and coordinates schedules and calendars for providers and clinic, coordinating closely with counterpart at BWH
Answers the telephone promptly and gathers screening information; takes, relays and manages messages and/or provides routine information. Retrieves voicemail messages, returning calls or forwarding messages as needed
Coordinates the scheduling of follow up appointments when requested
Maintains a strong command of hospital registration/scheduling system. This includes updating patient information, scheduling and rescheduling appointments as necessary, keeping close monitoring for orders from practices and internal Multitasks when needed to include checking patients in, and notifying the clinician, counselors, nurses and technicians of the patients’ arrival, printing the necessary papers and/or labels
Photocopies and releases information to appropriate parties
Confirms upcoming patient appointments, verifies pertinent information directly impacting upcoming appointments
Demonstrates understanding of the legal implications disseminating patient information; maintains confidentiality and privacy consistent with HIPAA guidelines
Greets, directs and/or assists patients. Assesses and prioritizes patient needs. Assists patients with forms if necessary while making sure that all forms are understood and signed prior the patient is seen by the provider
Opens, sorts, distributes, prioritizes and/or files incoming documents, mail and others
Maintains, orders and stocks inventory of supplies and makes recommendations regarding needs
Works collegially with private practice office/support operations personnel to support patient flow and operations that affect functions of the Center
Arranges for interpreter and transportation services as required by the patients and notifies the Manager of any patients requiring additional assistance
Collects co-pays (if needed) and is prepared to answer, provider or patient inquiries
Assists with all revenue enhancement activities including, but not limited to, registration verification, insurance preauthorization, PCP referrals, etc
Obtains all patient information required by the providers prior to an appointment
Must be a high school graduate
Additional college or business experience preferred
3-5 years of experience in a healthcare setting
Preferred experience as an administrative assistant or coordinator
Possess excellent organizational and keyboard skills
Demonstrated strengths in the following areas

Nwh Department Coordinator Resume Examples & Samples

High school graduate or equivalent with minimum two years medical office experience; Associate's Degree preferred
Ability to type 60 words per minute
Proficiency in word processing, data entry and PC based applications required
Ability to get along with others
Ability to confront issues appropriately
Ability to handle confidential and potentially sensitive information

Program / Department Coordinator Resume Examples & Samples

We are patient-centered. Everything we do must be linked to our ability to deliver better, safer outcomes for our patients
We are innovative.We nurture an environment that fosters unconventional thinking, a passion for discovery, and the open-mindedness to invite discovery from unexpected places
We are responsible: Because our work is focused on people's well-being, we approach it with the highest level of ethical, fiduciary, and environmental responsibility
Identify, research and determine resolutions to budget issues
Serve as a point of contact representing the department to other departments, individuals and outside organizations
Manage projects that support business operations by designing project/study methodologies, data collection and data management, setting project study goals and timetables and insuring research and administrative tasks are completed
Interpret regulation and draft and interpret policies, procedures and best practices for the department or unit as it relates to the business function of the unit or ongoing stakeholder education
Identify and resolve operational issues with authority to deviate from established policies and procedures without prior approval
Plans, organizes and oversee events, determining and securing necessary resources, setting agendas and negotiating rates and contracts as needed
Determine reporting needs and analyzes data
Determine content, design and write correspondence, documents and presentations
Onboard new staff
May supervise staff
May review time sheets and approve as needed
Critical thinking skills
Ability to take initiative and use sound judgment in carrying out responsibilities
Ability to work in a fast paced, complex healthcare environment
Ability to prioritize concurrent responsibilities and demands
Basic knowledge of medical terminology may be required for certain roles
Demonstrates initiative as evidenced by advancing technical skills, sharing knowledge with others and taking on more responsibility (re-word to capture spirit of taking initiative an continual learning)
Advanced ability in the use of the Microsoft Office Suite (Word, Outlook, PowerPoint, Excel)
Ability to work independently and as part of a team as the situation requires
Ability to communicate verbally in person, on the phones, and in writing in a clear, concise and professional manner
Ability to facilitate and present in meetings
Ability to navigate team and organizational dynamics
Ability to prepare, monitor, and interpret budgets including analysis of variances
Basic experience with electronic file sharing
Education: Associate's or Bachelor's Degree preferred
Years of relevant experience required: five

Department Coordinator Resume Examples & Samples

Understanding of the Order Fulfillment Process
Skill in interpersonal communications, negotiation and conflict resolution
Knowledge of PDC (Parts Distribution Center) processes and operations
Demonstrated ability to make decisions independently
Strong computer aptitude with basic office software such as Microsoft Office Suite (Word, Excel, etc) and the ability to learn and apply new systems quickly
HAZ-MAT certified
Experience in Operations; Running an effective operation, getting departures out on time, influencing the work force to work together, solve problems quickly
DNS, WCS, APS, SAP, and PINC knowledge
Ideally you will have a Bachelor’s degree in Business/Management, Engineering/Technology, Supply Management, or Accounting/Finance disciplines and/or related discipline(s)

Department Coordinator Resume Examples & Samples

Establish documented procedures/standards for administrative best practices
Perform administrative functions as follows
Experienced computer operator
Strong fluency in local language and/or English
Solid written and verbal communication skills
Organized and able to multi-task
Fast learner with an aptitude for technology
Able to be successful in a team environment
Able to provide exceptional follow through and be customer service driven

Department Coordinator Resume Examples & Samples

Create, implement and adjust staffing schedules
Plan and execute projects with minimal oversight
Analyze, interpret, display and communicate basic performance data to administrative and clinician leaders across the Consortium
Design and write correspondence, reports, documents and presentations
Provide meeting support which frequently includes complex meeting scheduling, preparation of meeting materials, meeting set-up, follow-up with attendees, and documentation of meeting minutes
Provide administrative support for the department which may include ordering supplies
Organize events
May propose/participate/advise in the development of the program/unit’s strategic plan
Advanced skills in the use of the Microsoft Office Suite of Applications (Word, Outlook, PowerPoint, Excel)
Intermediate skills in the use of MS Visio and SharePoint
Ability to work in a fast-paced, complex healthcare environment required
Ability to take initiative and use sound and independent judgment in carrying out responsibilities and managing shifting priorities

Department Coordinator Resume Examples & Samples

Previous administrative support experience at Rice University
Experience and familiarity with doctoral level programs
Excellent written and oral communication skills including superior telephone and electronic communication etiquette. Strong interpersonal skills; pleasant and congenial attitude is essential
Must be organized, able to exercise good judgement and discretion, have the ability to prioritize in order to meet deadlines and coordinate a variety of tasks in spite of interruptions
Proficiency in Microsoft Word, Excel, Internet navigation, and e-mail applications

Department Coordinator Resume Examples & Samples

(S)he acts as the central contact person for the OR; performs billing, payroll, administrative support, clerical duties; orders forms, office supplies and other supplies for the unit; is an expert user of the Epic, Kronos, and PeopleSoft systems
(S)he works closely with the Nurse Manager, Assistant Nurse Manager, Charge Nurse, and Pod Coordinators to meet the needs of the unit
(S)he works closely and collaboratively with the Department of Anesthesiology and Central Scheduling to meet the demands of the daily schedule. (S)he works collaboratively with other health care providers/ facilitates inter-departmental communication; and assists staff in coordinating the efforts of all disciplines
This individual is also responsible for providing administrative support to the management team of Peri-operative Services
High School graduate or equivalent experience
3-5 years secretarial experience preferred
CPR training required

Department Coordinator, Creator Awards Resume Examples & Samples

Manage schedules to ensure department and team member needs are being met in a timely and prioritized manner
Coordinate all travel and expenses pertaining to Creator Awards
Coordinate recurring team meetings as requested
Support clear communication and documentation of resources, policies and best practices
Discretion and confidentiality in all communication
Manage the Creator Awards website- primary point of contact for site updates
Manage email marketing campaigns for Creator Awards
Support team Manager in keeping budgets up to date
Highly resourceful problem solver and quick learner
Demonstrated ability to consistently meet deadlines
Strong time management skills and experience managing multiple projects simultaneously
Excels under pressure and can maintain a calm demeanor
Ability to work both independently and cooperatively in a fast-paced environment
Proficiency in office productivity and project management software

Program / Department Coordinator Resume Examples & Samples

Assist with weekly website content updates to www.seattlecca.org
Perform data entry, updates or tracking on content, videos, social reports, etc
Copy edit and/or proofread web content
Create new and edit existing pages via the site CMS, for example, bio pages, information and resources, calendar updates, etc
Clearly communicate task and project status
Manage time and priorities to accomplish multiple assignments
Other tasks as needed, including but not limited to: Writing blog posts, administrative tasks, assistance with social media
Provide editorial and production support as necessary to other members of the digital strategy team
Contribute to a strong collaborative environment and help set the bar for excellent client/customer service
Proficiency with social media, email marketing, and web content management tools
Proven track record to manage timelines and budgets
Experience using a content management or online publishing tool system like Drupal or WordPress a plus
Understanding and desire for producing for a variety of digital channels and social media
3-5 years professional experience
Passion for storytelling, connecting with people, and bringing brands to life in a way that is relevant to key audiences
Ability to handle multiple, high-priority projects simultaneously and meet established deadlines

Department Coordinator Resume Examples & Samples

Greet and check in all patients utilizing AIDET
Collect co-pays
Direct patients to appropriate waiting areas
Answer incoming calls in the CVC call center
Process requests for information/medical records according to guidelines
Schedule internal and external appointments
Obtain insurance authorizations as needed
Manage various work queues including referral and authorization WQs
Scan documents into electronic medical record
Work closely with administrative and clinical staff to provide exceptional service

Department Coordinator Resume Examples & Samples

Daily: performs check of de-ionized water systems, calibrates balances, and takes records refrigerator temperatures in a laboratory setting
Weekly: performs pH Meter maintenance in a laboratory setting
Files certificates of analysis for reference standards
Assists metrology in locating small instrumentation in the laboratory, prepares paperwork to send instrumentation to outside calibration laboratories, receives instrumentation returned from outside laboratories, enters calibration updates into calibration tracking software, files certificates of calibration, and files calibration tracking software forms
Assists metrology in obtaining new instrumentation logbooks, collecting and reviewing old logbooks, distributing logbooks for review, submitting logbooks to Document Control
Assists the instrument qualification group with moving qualification documents, scanning of qualification documents, and submitting qualification documents to Document Control
Assists with ordering of small instrumentation
Assists the Laboratory Support Groups with purchase requests and purchase orders
Microsoft Word and Microsoft Excel computer programs
Complying with all company policies and procedures, including safety rules and regulations

Academic Department Coordinator Resume Examples & Samples

Administrative management of department
Documents and maintains department records and information. Maintains appropriate records to include syllabi, course/advisee information, and reviews plus collects and enters data for course offerings abiding by all governmental and institutional privacy and confidentially regulations; produces correspondence, reports, and presentations
Directs department events and projects. Coordinates logistics of department events, activities, field trips, lecturers, and candidate visits to include arranging transportation, accommodations, venue, meals/food, itineraries, publicity, and honorariums abiding by college policies; maintains departmental websites using web CMS and photo editing software
Audits and monitors budget(s). Oversees financial matters for budget(s) and restricted funds to ensure financial transactions are handled properly; participates in/responsible in preparation and submission of new budget information; completes internal transfers, processes expenditures, and reports; informs chair of budgetary issues and advises expense adjustments; coordinates logistics of one or more P-Cards and completes reconciliation
Manages the office – student, staff, equipment, and technology support. Responsible for extensive administrative office duties; troubleshoots minor office/classroom equipment issues; manages human resource functions of student workers including hires, trains, supervises, and approves payroll; purchases/maintains office supply inventory; coordinates faculty offices and building maintenance checks

Department Coordinator Resume Examples & Samples

Manages special projects initiated by the CFO which may include the development of training materials for new team members, presentation materials related to interactions with the Executive Team and BOD, as well as initiatives that support Cross-Functional integration (Marketing, Sales, Operations, Finance)
Coordinates calendars, ensuring CFO is apprised of all upcoming meetings in order to manage the continuous flow of the daily agenda
Coordinates travel arrangements and prepares comprehensive travel itineraries
Arranges and executes team events, including on/offsite meetings, special events, and departmental functions, preparing meeting rooms, equipment, presentation materials, and catering requirements
Facilitates periodic staff and leadership meetings including the establishment of an agenda, recording notes and following up on action items
Submits expense reports as directed and assists the CFO with the review and approval of submitted items for his review
Partners with the technology team to maintain operation of office equipment including completing preventive maintenance requirements, troubleshooting malfunctions, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques
Manages the administrative procurement processes for the information technology team. Creates and maintains vendor purchase orders and ensures departmental approvals are completed expeditiously. Records financial reciepts for services and products in the accounting system (SAP). Works with AP and financial accounting for month end accrual processing
Assists with IT Vendor Management. Tracks and processes vendors statements of work or software and service agreements through the life cycle of the agreement. Oversees the vendor/contractor onboarding process from a paperwork and logistics perspective
Performs other administrative duties including processing renewals of memberships (airline, publications, magazines, etc.), acquiring CFO and signature/approval as needed on various documents, and receiving/assisting visitors
Minimum 7 years of experience as an EA supporting the C-Suite in a corporate environment
Models Del Monte Foods core values (winning together, ownership, respect, courage)
Is detail oriented and demonstrates organized and structured thinking
Has excellent organizational, interpersonal, planning, negotiating, and communication skills
Has proven ability to work under pressure in a fast paced, rapidly changing and complex environment
Is self-directed as well as demonstrates strong bias for action and problem solving skills
Ability to work in a highly confidential capacity
Experience with SAP is strongly preferred
Strong understanding of basic accounting principles

Department Coordinator Resume Examples & Samples

More than five years of administrative office experience
Experience in college or university administration
Experience with accounting and budget management
Experience with community outreach programs or undergraduate research programs
Website maintenance experience
Attention to detail and ability to multitask
Proficiency with of MS word, Excel, email, and electronic calendar
The ability to manage scheduling needs of multiple program directors
The ability to work with people in a professional, courteous, and tactful manner
Excellent writing skills
Mastery of MS word, Excel, email, and electronic calendar
Interest in civic leadership development and community partnerships

Department Coordinator Iv-ciinical Transformation Resume Examples & Samples

Collects, maintains and develops reports; schedule, budget, staff, PTO and patient information reports
Assists with the coordination of various Institute activities by distributing reports, facilitating analysis and reporting information
Represents the Institute to internal and external customers
Coordinates various activities and provides customer support to those customers
Handles Institute e-mail distribution lists and communications
Prepares, provides analysis and implements special studies and projects
Supports ad-hoc, Institute-level projects and committees (may include expense reduction, continuous improvement, quality, outcomes, patient experience, employee engagement, and other Institute or enterprise initiatives)
Note: The criteria required to meet the level IV Coordinator, is providing support to a minimum of three institute level executives such as the Institute Administrator, Institute Finance Director, Institute IT Liaison, Institute Continuous Improvement, etc
Minimum of 6 years office experience
Minimum of 6 years experience coordinating and assisting with management functions and special projects; proficient with spreadsheets, word processing and database software
Demonstrates strong written and verbal communication skills, as well as strong analytical skills
Experience with Microsoft Office products, in particular, Outlook, Word and Excel

Ilmxlab Production Department Coordinator Resume Examples & Samples

3+ years of experience in Project Management in Games, Software Development, Feature Animation, Visual FX, Animated Television, or applicable entertainment industries
Demonstrated strong project management qualities: integrity; forward-thinking; collaboration
Demonstrated ability to track priorities, problem solve and multi-task efficiently within a fast-paced environment while meeting strict deadlines
Results and process oriented. Passion for details
Proven ability to think critically and anticipate potential situations
Eager to learn new software as needed
Demonstrated ability to work effectively with all levels of employees within the organization
Ability to self-motivate and meet deliverables while working independently
Exceptional team player. Optimistic and enthusiastic tone; promotes communication and teamwork
Excellent interpersonal, and communication skills (both oral and written). Able to communicate clearly across departments, exhibiting exceptional skills in diplomacy, flexibility and patience

Department Coordinator Resume Examples & Samples

With supervision - assists in the compilation, preparation, distribution, and tracking of departmental projects, budgets and invoicing related to Construction projects. Provides detailed reporting to leadership with corresponding supporting documentation
Provide report out for Multiple Dwelling Unit (MDU) from MDU Construction Coordinators to Leadership
Other duties or responsibilities as required or assigned
Understanding of outside cable plant, basic mathematics, and city/county map reading is preferred

Department Coordinator Resume Examples & Samples

Manage and execute a variety of cross functional projects and support the development of strategy, business plans and updates to Senior Management / Executive Management by gathering and compiling information and putting it into an impactful, user friendly and presentable format
Manage creation and development of presentations (i.e. Account presentations, Executive Management Meeting presentations) in close cooperation with the heads of DTC Merchandising, internal teams and global partners ensuring consistency, flow and high quality
Manage creation of GTM (Go-to-Market) calendar and process for DTC Merchandising in collaboration with MOPS and DTC cross-functional teams
Assist in presentation set-up, organization and execution
Keep oversight of the DTC Merchandising organizational structure. Manage re-structure projects throughout the department and assist in the implementation of organisational decisions and changes
Manage and support the organization of specific cross-functional events and launches from concept to execution
Organize and plan complex itineraries and agendas by de-conflicting appointment schedules and planning conferences and meetings
Handle confidential data, update of distribution lists, management of seating arrangements (contact person for facilities and services department) etc
Assist in set-up, execution and project management of weekly staff meetings
Support and assist the team with administrative duties including calendar management and meeting organization
Plan and manage domestic and international travel. This includes the support and management of executive visits and organization of side events, hotel and travel arrangements, T&E/budget management, etc
Excellent computer skills, including, but not limited to, MS Word, MS Excel, MS Outlook and Exceptionally creative MS PowerPoint skills
Strong project management skills, with the ability to manage internal and external project teams
Strong organizational skills and excellent time management skills
Ability to exercise good judgment and decision making, confidently handle ambiguous situations and/or issues that may arise
Ability to effectively present information to an individual or group, both written and verbally, in English
Ability to work independently (particularly in the absence of supervisor) and be a solution-based thinker
Strong interpersonal skills, with ability to build successful working relationships within a team and cross-functionally
Ability to communicate effectively with all levels of the organization
Ability to multi-task within a fast paced, changing environment, and the ability to work well under pressure and with tight deadlines
A passion for sport and familiarity with the athletic industry, trends and/or athletic product lines preferred

Department Coordinator Resume Examples & Samples

Knowledge and ability to perform continuous or repetitive hand/arm movements
Knowledge of standard office procedures; Exercise judgment and ability to independently handle multiple work unit priorities and projects; Act logically to implement policies of supervisor
Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to operate standard office equipment; typewriter, remote computer terminal, Local Area Network or other keyboard device; perform basic arithmetic calculations; and typing and keyboard skills; enter data or information into a terminal, PC or other keyboard device
Knowledge of proper business English, spelling and grammar
Office practices, procedures, and equipment operations
Ability to be effective in a multi-functional and task position
Ability to draft and compose correspondence and standard reports; Thorough knowledge of English grammar, punctuation, and spelling; clearly organized thought using proper sentence construction, punctuation, and grammar; perform difficult typing duties; format correspondence, reports, and written directives; compose correspondence from fragmentary instructions
Ability to follow directions and communicate orally and in writing, in the English language, with employees and the public in face-to-face one-on-one settings, in group settings, or using a telephone
Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist
Working knowledge of grant proposal preparation, writing, and submission packets
Working knowledge of university academic processes involving students and faculty
Working knowledge of faculty recruitment, evaluations (PTEs), and liaison with Faculty Affairs
Familiarity with PeopleSoft and email
Working knowledge of software, including Microsoft Office, Word, Excel, and Internet browser
35% - Financial Record Keeping
20% - Secretarial and Support Duties
20% - Receptionist, Procedures, and Assistance Duties
5% - Maintain student employee records and contracts; assist in the monthly processing of student pay vouchers
5% - Other appropriate duties as assigned by the Deans Office Administrators and supervisor

Department Coordinator Resume Examples & Samples

Must have excellent organizational skills and the ability to prioritize work assignments and multi-task
Proficiency in Microsoft Windows, Outlook, Word, Excel, PowerPoint
Demonstrated ability to work well in a team environment as well as independently with minimal supervision
Ingenuity and resourcefulness in handling administrative problems
Ability to present oral and written comments clearly and concisely
Must be able to screen calls and inquiries discretely and graciously
Must execute good judgment in handling requests for information from faculty, staff, media, etc
Must have the ability to work with people in a professional, courteous, and tactful manner
Must have the ability to interface well with all departments within the Rice community and to represent the Doerr Institute in a highly professional manner
Should possess writing and interviewing skills
Ability to persuade and influence people
Proven ability to work with human resources and accounting offices in interpreting policies and adhering to regulations
Through knowledge of office terminology, procedures and equipment
Ability to readily acquire familiarity with the regulations, policies, functions, and personnel of the office to which assigned
Hiring and supervisory experience or experience influencing people preferred
Ability to recognize and prioritize the work of the office

Department Coordinator Resume Examples & Samples

Receive incoming phone calls, answering basic questions regarding the business in a polite and professional manner
Organize and book travel, create travel schedules and obtain necessary approvals
Complete and submit expense reports and obtain necessary approvals
Support with diary management, appointment reminders, meetings and conference calls
Prepare materials for meetings, take minutes and distribute action points as needed
Compose and edit correspondence, reports and memoranda
Maintain internal and external files, both electronic and hard copy
Ensure that all invoices are correctly coded prior to business approval
Register bids with Bids Department in advance of auctions
Work closely, efficiently and effectively with other specialist departments including international and regional offices, support departments, external organizations, individuals and institutions
Other duties and projects as assigned by manager
Exceptional client service skills including strong verbal and written communication skills
Strong interpersonal skills demonstrated with superiors, clients and peers
Excellent communication and interpersonal skills, including superior written and spoken communication
Ability to work collaboratively across multiple groups and sites
Ability to remain calm in stressful situations
Strong knowledge of Microsoft Office (Outlook, Word and Excel)

Department Coordinator Resume Examples & Samples

Coordinate and maintain processes and procedures for all branches of Facilities Management focusing on efficiency and accuracy
Serves as primary point of direct administrative contact with offices, individuals, and outside organizations
Supervise and delegate tasks to the Staff Assistants, overseeing work through its completion
Organize the roll out of new initiatives throughout Facilities Management
Coordinate the Facilities Management student hiring process
Create, organize and maintain a Facilities Management “Safety Guidelines” book
Coordinate a monthly work order billing double check within various areas of Facilities Management
Attend meetings as requested, create agendas, take meeting minutes and distribute appropriately
Maintain the KeyWatcher software
Coordinate Executive Director of Facilities Management’s travel plans and Google calendar
Reporting and understanding the updating of the Maintenance Direct software
Organize departmental drives and standardize Facilities Management’s template forms
Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives, as well as encourage continuous improvement practices among employees
Four years of progressively responsible administrative support experience
Experience using personal computers including Microsoft Word and Excel, Google Suite, cloud-based software, and web browsers
Experience using work order software
Demonstrated an understanding of safe operating and maintenance procedures
Demonstrated ability to independently organize and prioritize customer service and organizational work assignments. Demonstrated capability in managing and motivating staff
Demonstrated ability to compose routine reports and correspondence
Demonstrated team building and networking skills. Evidence of commitment to the enhancement of diversity
Demonstrated ability to work independently and take initiative to solve problems and follow through on assignments
Demonstrated organizational and prioritizing skills
Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff
Working knowledge of the university’s organizational structure and administrative practices
Demonstrated ability to apply safety practices into daily activities
Demonstrated ability to cooperate with safety personnel
Demonstrated ability to report all safety concerns to immediate supervisor
Excellent interpersonal and oral/written communication skills
Demonstrated knowledge of University procedures
Demonstrated ability to deal with multiple projects concurrently with attention to detail and accuracy
Demonstrated ability project management, time management, and problem-solving skills
Demonstrated ability to use judgment when dealing with confidential information
Demonstrated ability to work as part of a team
An understanding of job costing and the construction bid process
Experience supervising bargaining unit personnel
Employee Safety Overview
Anti-Harassment, Discrimination, Retaliation Training
Annual Data Security Training
Various MIOSHA required pieces of training

Department Coordinator Resume Examples & Samples

Performs high-level administrative work, including frequent complex and confidential clerical work organizing, scheduling, coordinating, researching, compiling, exchanging and analyzing information
Serves as point of contact for special projects and requests
Participates in administrative functions such as budgeting or developing spreadsheet tracking reports
Contacts are with executives and other employees mainly to assist with information exchange, problems and requests
Studies management methods to improve workflow, simplify reporting procedures and implementing cost reductions
Assists in daily business of managers, which includes general office work, answering phones, word processing, sorting and distributing mail, and purchasing office supplies
Coordinates travel arrangements and reconciles expense reports
Maintain and administer Financial Operations webpage and document libraries

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The Guide To Resume Tailoring

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies

Tailor your resume & cover letter with wording that best fits for each job you apply

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15 Department Coordinator resume templates

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Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

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Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Institutional Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Senior Adminstrator & Department Coordinator Resume Examples & Samples

Academic Department Coordinator / Assistant Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Senior Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Global Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Recon Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Associate IT Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator, Production Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

STS Department Coordinator Resume Examples & Samples

Large Format Department Coordinator Resume Examples & Samples

Temporary Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

Department Coordinator Resume Examples & Samples

How to Make
a Resume

50 Best
Resume Tips

200+ Action
Words to Use

Internship
Resume