Department Coordinator Job Description
Department coordinator
provides secretarial support for Medical Staff department and committee meetings as directed by the Director, Medical Staff Office.
Department Coordinator Duties & Responsibilities
To write an effective department coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included department coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Work in concert with Engineering management to prepare timely presentation materials and submit monthly management reports (Powerpoint and Excel)
Plan and smoothly execute team events, internal meetings, This includes planning for catering, A/V equipment, logistics
Prepare expense reports for Art team as needed
Arrange travel and book cars, flights, hotels
Prepare for meetings, including weekly creative meeting
Shop for product samples as needed
Call for messengers and ship packages when necessary
Help to keep Art area clean and organized
Interact with internal partners and utilize program processes/procedures to draft/send communications/materials for department projects, programs, or events (performance management processes, process improvement projects, town hall meetings, and conferences)
Coordinate and manage small projects/programs and may participate in larger projects representing the business unit
Department Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Department Coordinator
List any licenses or certifications required by the position: BLS, CPR, ACLS, PALS, CCM, AED, ACRP, HUC, MHE, NIHSS
Education for Department Coordinator
Typically a job would require a certain level of education.
Employers hiring for the department coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Associates, Graduate, Management, Communications, Medical, Nursing, Communication, Computer
Skills for Department Coordinator
Desired skills for department coordinator include:
Medical terminology
Excel
Medical terminology may be for certain roles
Electronic health records
Word processing
Spreadsheet
General office practices and medical group office practice functions
Physician billing and insurance payers recommended
Basic insurance matters to troubleshoot patient
Database software programs to complete work assignments
Desired experience for department coordinator includes:
A passion and enthusiasm in the entertainment and television space
Knowledge and passion creative advertising, music, graphics, and print
Maintain and execute graphic templates (including character styles, color palettes, efficiencies, ) faithful to design program, institutional needs, and guidelines
Must have 3-5 years of experience in an Administrative role with strong data reporting experience
Experience creating and maintaining Access database(s) is required
Must be highly motivated, self-starter, dependable, flexible, able to work in a fast-paced environment and manage their workload effectively and efficiently
Department Coordinator Examples
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Department Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking for a department coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for department coordinator
- Manage administrative support for the Events and Communications team
- Serve as department representative for enterprise-wide initiatives, such as Business continuity, emergency planning
- Process coverage requests (approximately 100 a week from 40 offices)
- Research coverage history of each piece of material submitted to the department
- Set up precise and accurate coverage document for each submission
- Arrange to share coverage among executives
- Coordinate with readers and executives
- Perform data entry in development database
- Distribute screenplays through secure script system
- Order supplies and prepare expense reports
Qualifications for department coordinator
- Strong organizational skills, attentive to detail and accuracy
- Must be able to handle sensitive and/or confidential material and information appropriately
- Issue writer payment authorizations
- Prepare special reports from database
- Handle confidential material with utmost integrity and professionalism
- Fluency in data management / systems
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Department Coordinator Job Description
Job Description Example
Our innovative and growing company is looking for a department coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for department coordinator
- Scanning and sending Vendor Invoices, filing and keeping them organized
- Serve as the point-person for the Department office
- Develop and maintain proficiency with the Colleague Information System for the purpose of departmental use for student records, student class registration, budget information, purchase orders, check requests
- Maintain budget records and compile tracking reports of budget(s) for the Department Chair as requested
- Work with the Institute Manager to facilitate and manage external partner information, external clinical student training programs, and contracts with community agencies
- Coordinate team building events and conferences domestically for Controllers department leadership, assist international counterparts with their conferences
- Complete travel reimbursement and processing of corporate credit card expenses through Concur
- Provide administrative and general assistance to Director of LL.M
- Provide support during summer months in greeting incoming students and assist in providing tours and escorts to campus offices, , the Card Office and ISSS
- Assist with monitoring LL.M
Qualifications for department coordinator
- Bachelor’s degree in Marketing, Advertising, Economics, Business or related field preferred
- 1-2 years of experience working in an online marketing department
- An understanding of mobile media, affiliate marketing, display media, programmatic advertising and the Facebook advertising platform
- Understanding of budgeting process
- Basic knowledge of the products, policies and processes related to unit assigned
- 1 year related work experience or training
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Department Coordinator Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of department coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for department coordinator
- This includes assistance on project work, reports, award submissions, presentations and coordination with internal and external partners for projects and meetings
- This position will have overall responsibility for coordinating activities and/or implementing solutions to ensure readiness and success for key activities associated with the department
- The role will also act as a department admin resource
- Project management work from start to finish
- Create a white board system showing matrix of projects
- Performs tactical project management support activities
- Work directly with Creative Services Directors on HR, finance, properties' projects and deadlines
- Coordinate and organize monthly Creative Services all staff meeting
- Coordinate the award submission process for Creative Services by working directly with the Creative Services Directors
- Work with Brand Relations group to provide Creative Services updates for the Studios website
Qualifications for department coordinator
- Proficiency in Microsoft Office Software, Adobe Photoshop, and Adobe Acrobat is essential
- Maintains inventory of elements delivered and materials needed to complete production and in house versioning
- Needs to be highly motivated and proactive in taking the initiative to go above and beyond what is specifically requested
- Able to build and sustain relationships with external consultants and internal employees at all levels of the organization
- Able to manage detailed logistics and planning
- Able to track, analyze data and write reports based on findings
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Department Coordinator Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of department coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for department coordinator
- Suggest, coordinate and organize training or speaker sessions
- Maintains Edit Suites to ensure they are stocked properly
- Be the department go to for all Turner resources (TGS, MyHR, T&L, T&E, Concur, Travel, etc)
- Manage and update Creative Services' distribution lists
- Supply maintenance for the Creative Services department
- Work with Sr Manger, Edit on temp onboarding process (handle temp space, equipment, set up, badge, etc)
- Good Network relationships are important - Will also be Studios Admin backup when needed
- The candidate will need to manage multiple tasks efficiently while working productively in a fast-paced environment
- Have a strong ability to prioritize and use good judgment
- Attention to detail and excellent follow up skills Knowledge, Skills, Abilities Communication
Qualifications for department coordinator
- Requires some local travel to events and meetings - Travel is estimated at less than 10%
- Having an understanding of materials and processes used in Art Dept
- Knowledge of Shotgun, tracking software, a plus
- Excellent organizational skills, self-motivation and self-management
- Strong interpersonal skills to facilitate cooperation and successful resolution of issues between the faculty, staff, and students, with other departments on campus and off-campus entities
- Must be able to work cooperatively as a team, independently with little supervision
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Department Coordinator Job Description
Job Description Example
Our company is growing rapidly and is hiring for a department coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for department coordinator
- Manages the workload and priorities of the Executive Director of STS and the other members of STS, choosing or recommending prioritization of workload and projects among competing demands on time
- Responsible for managing the IT ticketing system, overseeing the assigning of tickets to appropriate queues and category for service, and ensuring SLA’s
- Maintains a presence and availability to Simon’s students with urgent IT needs and/or who require an escalation path beyond the normal support avenues
- Prepares and tracks third-party communications
- Coordinates the set-up of project meetings
- Clarify all major paperwork with the Student Success Center and Admissions and Records
- Serve as department representative to Advising Center for majors and scholarship information
- Coordinate with BFA –BS application process
- Coordinate grade change process
- Maintain database of available live models
Qualifications for department coordinator
- 2 plus year experience with coordinating projects
- Experience in a fast paced creative environment is preferred
- Undergraduate Degree Required or Professional Experience Equivalent
- Associates or Bachelor's degree preferred with 1- 3 years' experience that is related to the duties and responsibilities as specified
- General knowledge of the medical staff organization and Joint Commission/Healthcare Facilities Accreditation Program/National Committee for Quality Assurance standards
- Your ability to work collaboratively with others independently