Department Specialist Job Description
Department specialist
provides and assist customers in finding complete meal solutions.
Department Specialist Duties & Responsibilities
To write an effective department specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included department specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Have a thorough understanding of garment fit, cut, knowledge of fabrics, styling and manufacturing techniques while being perceptive of the customer’s needs, listening and showing enthusiasm for the product and brand
Use digital tools such as chat, evernote, , to deliver messages to the team when not communicating face to face
Coordinates the activities of functional areas or project/business/technical units
Maintains, processes, reviews, compiles, and may analyze a variety of electronic and hard copy reports, records, statistics, timeliness, tables, correspondence, and presentations, which may be sensitive and confidential in nature and which requires considerable use of tact and discretion in handling
Supports sustaining and miscellaneous activities including
Tracks project timelines and due dates based on customer need date for current and upcoming project deliverables
Interacts with technical writers, internal and external customers
Processes paperwork for department
Processes all assigned personnel transactions (position updates, hires, job changes, terminations, additional pays) in PeopleSoft
Serves as the point of contact for college hires in the completion of the I-9 and onboarding for college level hires
Department Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Department Specialist
List any licenses or certifications required by the position: EMT, MN, CPR, LMS, ERT, NA
Education for Department Specialist
Typically a job would require a certain level of education.
Employers hiring for the department specialist job most commonly would prefer for their future employee to have a relevant degree such as Collage and Bachelor's Degree in Education, Business, Associates, Marketing, Health, Communications, Communication, Conducting, Patient Care, Substance Abuse
Skills for Department Specialist
Desired skills for department specialist include:
Theories and concepts
Computer operations and applications
Assigned functional area principles
Function to respond
Functional area
Products used throughout the store and work across departments to provide and assist guests in finding complete meal solutions
Banking
Departmental functions
Departmental processes and procedures
Microsoft Office
Desired experience for department specialist includes:
Monitors the college’s internal request system (eForms) to review and assign requests to appropriate personnel on the HR team
Coordinates and processes personnel searches and hiring for student workers in Kenexa Brassring
Performs all activities associated with department time administration to ensure accurate and timely recording of exception and positive time for college personnel
Performs biweekly payroll reconciliations in order to ensure compliance with university policy and procedure and audit requirements
Investigates payroll discrepancies and works as a liaison between the college and Payroll Office to reach a solution
Processes payroll redistributions and account funding changes to ensure payroll accounting accurately reflects budget
Department Specialist Examples
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Department Specialist Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of department specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for department specialist
- Assists HR team with document scanning, filing and mailings as needed
- Remains current regarding all newly created, changed and/or updated policies, practices, methods, standards, regulations and requirements effecting the business and operational activities to ensure ongoing compliance
- Participates in a variety of departmental, college, and university-wide initiatives and meetings to represent human resource interest and ensure integration/collaborative support of college and university wide interests
- Data Time Administrator (DTA) – time reporting
- Coordinates and processes personnel searches for staff and student works in Kenexa Brassring
- Ensures completion of the I-9 and onboarding for all hires
- Leaves Management – FMLA, Short work Breaks, Personal and Parental leaves
- Payroll Reconciliation (Monthly and biweekly)
- Personnel Transaction Requests (PTR) - FTE changes, reclassifications, increases, SUP pays and terminations
- Will establish, embody, maintain and communicate Global Launch HR Best Practices in a transparent and consistent manner
Qualifications for department specialist
- Evidence of Professional Human Resources certification (PHR) a plus
- BLS Certification must be obtained by the end of orientation
- Experience in maintaining excellent attention to detail while working at a fast pace
- Experience in providing exceptional customer service in a high-volume environment
- Demonstrated knowledge of PeopleSoft or other enterprise resource planning software
- Experience in work that requires organization, multi-tasking, and following directions accurately
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Department Specialist Job Description
Job Description Example
Our innovative and growing company is hiring for a department specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for department specialist
- Works closely with college administration and central OHR to coordinate all departmental human resource activities to ensure adherence with college and university policies, practices and regulations
- Investigates payroll discrepancies and works as a liaison between the unit and human resources to reach a solution
- Perform routine payroll reconciliation in coordination with payroll end dates
- Prepares audit documents to perform routine payroll reconciliation in coordination with payroll end dates
- Performs clerical functions with personal computers and appropriate software for various human resources processes including form preparation, report preparation, and other related functions
- Processes routine Personnel Transaction Requests to ensure accurate information is reflected in HRIS system
- Conducts candidate recruitment processes
- Coordinates and processes personnel searches and hiring, faculty promotion and tenure processes within the department, and maintains personnel files consistent with University policies and practices
- Assists with the coordination and management of EdPlus talent acquisition efforts
- Assists with recruitment efforts and strategies
Qualifications for department specialist
- Experience in maintaining confidentiality and discretion regarding sensitive HR matters
- Evidence of being able to speak professionally and write clear, grammatically-correct emails
- 10 years progressively more responsible administrative experience with strong capability in specialized areas such as complex report compilation or high-end customer-service
- Experience in the Communications Industry, with a focus on Electrical Safety, RF, Laser Safety, Hazard Communication and ability to implement OSHA training material
- Bachelor's degree in Business or Social Sciences or equivalent experience
- Creative, innovative, analytical and meticulous
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Department Specialist Job Description
Job Description Example
Our company is looking to fill the role of department specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for department specialist
- Works closely with the Department HR Manager and the Chief Culture Officer to assist in developing and maintaining the culture of EdPlus including new hire onboarding
- Serves as a Department Time Administrator and Time and Attendance Support (TAS) Administrator
- Reconciles TAS to Peoplesoft and approves employee time in Peoplesoft
- Assists to ensure maintenance of appropriate personnel records based on OHR, state and federal guidelines
- Participates in a variety of EdPlus and university-wide initiatives and meetings to represent EdPlus’ interests in the area of human resources and to ensure an integrative/collaborative support of college and university interests
- Coordinates EdPlus Leaves Management and works closely with OHR to ensure compliance and timely responses to leave requests based on OHR, state and federal guidelines
- Performs other duties as assigned to ensure the continuity of department operations and to meet customer service needs
- Manages and coordinates staff and student hiring searches, screens applicants, evaluates and completes the hiring process
- Works closely with assigned departments to develop and implement all departmental facilities projects and human resource actions to ensure adherence with school and university policies, practices and regulations
- Responsible for processing personnel actions such as hires, promotions, re-assignments, and terminations, , maintaining required documentation and resolving discrepancies and/or elevating for resolution
Qualifications for department specialist
- Committed - to values of Integrity, Diversity, Excellence, Collaboration, Innovation, Service and Respect
- Technically Savvy- Aptitude, desire and enthusiasm to learn new programs quickly
- An effective communicator - Strong interpersonal skills with the ability to communicate in a direct and professional manner in constructive ways
- Diplomatic and discreet - Maintain confidences and protect confidential information
- Accountable - Known to make strategic decisions that will directly impact many areas of the organization
- Evidence of a Bachelor’s degree or higher in a relevant field
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Department Specialist Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of department specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for department specialist
- Coordinates and monitors departmental HR activities creating appropriate correspondence and communication
- Acts as the department time administrator (DTA) for assigned departments by reviewing, approving, and resolving time entry discrepancies
- Manages and coordinates various work projects
- Develops and maintains department process guides to ensure consistency with changes in procedures and/or practices
- Performs other duties as assigned to ensure the continuity of departmental operations and to meet the department’s internal and external service needs
- Performs HR functions using appropriate software for various processes including but not limited to form and report generation, personnel changes, terminations, recruiting, hiring, payroll, and other related functions
- Works closely with the unit financial specialist SR to review account payroll requests and obtain expenditure approvals in accordance with established financial guidelines and policies
- Processes payroll transactions for employees paid on multiple funding sources
- Performs all activities associated with Department Time Administrator to ensure accurate and timely recording of exception and positive time for staff and student personnel
- Maintains payroll files consistent with the unit and university practices
Qualifications for department specialist
- Bachelor’s Degree in Business, Marketing or related field and/or the listed equivalent work experience
- Math skills at a specific level
- Some occasional travel, within the Division, may be needed for operational reasons
- HR experience in higher education preferred
- Experience tracking multiple projects and activities simultaneously
- Experience with hiring procedures
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Department Specialist Job Description
Job Description Example
Our company is searching for experienced candidates for the position of department specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for department specialist
- Creates routine and special reports using online tools such as Dashboards, MyReports, spreadsheets and other software as appropriate based on targeted audience and purpose
- Recommends or participates in the development of new procedures or review of existing procedures related to payroll operations, then assists in implementing and follow up documentation
- May supervise, train and evaluate assigned student workers
- Performs other duties as assigned to ensure continual efficient operations of unit to meet customer service needs
- Completes the system set-up of new items and removal of discontinued items from the system
- Direct and develop employees to ensure product is in date and in stock, including but not limited to, rotation of stock, working back stock and planning filling of high volume items
- Enters store distribution and allocations of product
- Performs HR functions using appropriate software for various processes including but not limited to online form and report generation, personnel changes, terminations, recruiting, hiring, payroll, and other related functions
- Works closely with the unit Business and Research Teams to review account payroll requests and obtain expenditure approvals in accordance with established financial guidelines and policies
- Recommends or participates in the development of new procedures or review of existing procedures related to payroll operations, then assists in implementing development of documentation
Qualifications for department specialist
- Experience with payroll time administration
- Demonstrated knowledge of PeopleSoft, Kenexa/BrassRing or comparable personnel software
- Experience in MyReports or producing HR related reports using large databases
- 10 years progressively advanced administrative experience
- 5-8 years of executive support or project management experience preferred
- Experience in creating job postings