Department Administrator Job Description
Department administrator
provides instruction and answer questions relating to budget procedures and serve as a liaison between the business office, controller’s office, and faculty operations.
Department Administrator Duties & Responsibilities
To write an effective department administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included department administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Develop new procedures and processes to improve the overall effectiveness of the Department
Organizes and implements administrative systems and procedures, performing necessary support duties as needed
Collaborate with Strategic Partnerships team to help strategize and develop partnership programs
Pitch programs (events, exhibitions, branding and/or online and/or social media collaborations) to partners
Consult with Business Intelligence to identify key regions and market segments to target with partnership programs
Organize and hold weekly calls with partners
Create call agendas and execute immediate follow-up to calls
Strategize and build-out thoughtful partnership programs engaging Specialist teams in key regions
Prepare post-event reports for partner clients and internal use
Collaborate with Strategic Partnerships Coordinator to track business and client benefits and record attendance figures
Department Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Department Administrator
List any licenses or certifications required by the position: OPPE, FPPE, LUHS, BLS
Education for Department Administrator
Typically a job would require a certain level of education.
Employers hiring for the department administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Business/Administration, Management, Accounting, Finance, Communication, Healthcare Administration, Technical, History
Skills for Department Administrator
Desired skills for department administrator include:
Microsoft Office Suite
Office administrative procedures and strong background in office management
Excel
Financial and budget principles and procedures
MS Office software packages
Practices
Practices and procedures of departments
Word and PowerPoint
Company specific databases
Procedures
Desired experience for department administrator includes:
Assist Director, faculty, research associates, and post-docs with the submissions of Center related proposals to assure all necessary university and agency requirements are met
Gather data necessary to submit proposals, including budget preparation, in accordance with the agency and university guidelines
Assist when notifications of awards are received by updating original account budgets proposed and working with DCG on account set up
Manage all public interest scholarship programs and public interest events administered by Public Interest Law Center (PILC)
Write biannual PILC newsletter
Manage day to day operation of Bernstein Institute for Human Rights
Department Administrator Examples
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Department Administrator Job Description
Job Description Example
Our company is looking to fill the role of department administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for department administrator
- Manage philanthropic financials and partner with donors on reporting and dashboard generation
- Manage grant (clinical trials) and contract financial performance
- Direct Quality Improvement projects in financial, research, or clinical operations
- Perform business plans for new programs, faculty, or equipment
- Coordinates and evaluates the preparation, review, and revision of tariffs, the Companys contract forms, policies, terms, conditions, and rules for the provision of retail electric services
- Serves a primary role in the development & implementation of annual FSM and NMG budgets including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues
- Along with department’s faculty members, provide administrative supervision for the department staff (Research Laboratories Manager, Options Manager, administrative assistants), including payroll, timekeeping, and employee records
- Attend monthly academic year GALCIT Faculty meetings as necessary and follow up as directed on decisions and actions determined at the meetings
- Provide guidance to Options Manager regarding administration of graduate student programs including recruiting, financial support, office assignments, TA and fellowship budgets
- With the Director and the Aerospace Research Laboratories Manager, provide administrative oversight of CAST
Qualifications for department administrator
- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in business, accounting or a related field + 2 yrs administrative experience including budgets, finance, grants, facilities, &/or human resources
- Manage and oversee the communications activities of the Department through electronic and print media, including distribution of information to and within the Department
- Provide support and strategic input for high profile events and programs with significant visibility and impact on the reputation of GALCIT, CAST, the Division and/or the Institute (e.g., workshops, symposia, STEM Programs, Biennial Space Challenge)
- Manage student, visitor, and faculty office assignments
- Supervise assistant in the daily operation of the Director’s office
- BA degree or equivalent combination of education and experience including 6+ years of experience with modern electronic business systems and personnel management in an academic or business environment
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Department Administrator Job Description
Job Description Example
Our company is growing rapidly and is hiring for a department administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for department administrator
- At the end of life for equipment, capital or non-capital the DPA will make on-site preparations for disposals, surplus sales, and trade-ins of equipment for pick-up
- Conduct biennial asset inventories working closely with PMO (Property Management Office), reconciliation of assets unfound during the physical inventory within 30 days
- Attend Quarterly P.A.C.E
- Serve as a resource to local units and other departments to be a role model and resolve Property Administration related issues
- May act as a lead, train, coach, and review the work of other staff, as needed
- Providing the planning, budgeting, and accounting functions for operating, capital, grant, and gift budgets
- Communicates and interacts regularly with University officials, faculty, staff, and students, external organizations, and the public on a variety of matters, including providing information and specific responses to urgent and sensitive issues
- Reviews a wide range of published information, provides analysis, edits, and compiles data for senior management review
- Organizes and arranges appointments, schedules and meetings
- Creates, edits, and refines presentations, reports, plans, media and written communications as required
Qualifications for department administrator
- Successful completion of a full 4-year course of study in an accredited college or university leading to a Bachelor's or higher degree in a major such as business, accounting or related
- Bachelor’s degree – preferably in administration, accounting, or a related field
- At least 2 years of experience in office management and/or financial management - preferably in an academic setting
- Familiarity with Banner and Cognos
- Familiarity with Workday (GMS)
- A working knowledge of Spanish and/or Portuguese
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Department Administrator Job Description
Job Description Example
Our growing company is hiring for a department administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for department administrator
- Ensuring compliance with University policies and procedures and negotiated contacts
- Collaborate with the Chair and hospital administration to plan, develop, implement, and evaluate short- and long-range departmental and institutional goals, policies, procedures, and programs to meet patient care, educational and research objectives
- Coordinates and books travel for HUH as needed
- Manages coffee area and office supply room
- Ensuring appropriate and timely services to students with disabilities
- Maintaining up to date on various assistive technologies (i.e Dragon Naturally Speaking, Kurzweil, etc) knowledge of the ADA and legal cases that may impact the manner in which we provide services
- Oversight of all program coordinators and part-time staff, including the management of recruitment as needed, hiring, training, supervision of work, reporting of services, and managing of issues, complaints and grievances as they arise
- Management of the office, including appropriate budgeting of services, staffing to meet needs, and management of day to day operations
- Sitting on committees, providing trainings, and working with the larger community to support office initiatives
- Serve as the Chair's primary source of nonacademic information within the Department and maintain a broad understanding of all major departmental issues
Qualifications for department administrator
- The ideal candidate will hold a minimum of 1-2
- Knowledge of R (especially spatial packages) is essential and familiarity with Access and ArcGIS is preferred
- Work with staff to plan and implement community-based research studies and health screenings
- Assist as needed in fundraising events and preparation
- Assist in the oversight and management of the TORC website and social media
- Assist in securing contract work from parties outside UH
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Department Administrator Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of department administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for department administrator
- Performs administrative support tasks for managers
- Will be responsible for performing office tasks such as filing, maintaining records, processing transactions, ordering office supplies, travel coordination and other similar duties
- Inputting third party plan data elements in ARX, EPS, and PDX software systems ensuring compliance to HIPAA and National Council for Prescription Drug Programs standards
- Provide level II pharmacy systems support, serving as technical third party plan lead for help desk coordinators
- Submit test claims for processor certification requirements
- Work with Managed Care Department Specialists to ensure that the all host third party records are up-to-date and properly distributed to stores
- Communicate to pharmacies all facts related to claim processing for successful Third Party Billing
- Communicates with IT Service Desk, Account Receivables, Pharmacy Operations and Pharmacy System Vendors (Pharmacy Benefit Managers) in order to maintain continuity, and compliant reimbursement/profitability
- Provide Third Party claim data for analysis to support third party negotiations
- Create reports and run data analysis to support Managed Care Department reimbursement efforts and compliance
Qualifications for department administrator
- Assist in grant submissions
- Assist in the oversight of student interns each semester
- Maintain annual certification reviews and updates, and be able to ensure all compliance requirements are fulfilled
- Manage travel arrangements and follow UH guidelines for domestic and international travel for Director invited speakers to TORC
- Initiate and assist in the completion of annual reports and other requirements of UH for the Center
- Initiate and assist in the completion of annual reports and other requirements of funding agencies for the Center grants
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Department Administrator Job Description
Job Description Example
Our growing company is looking to fill the role of department administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for department administrator
- Manages incoming mail, electronic correspondence, provides telephone coverage, screens calls and assists manager with calendar and meeting management as necessary
- Primary oversight responsibility for human resource functions on all staff personnel matters and works closely with the Executive Vice Dean on faculty matters and the Associate Dean for Administration and Finance on personnel matters
- Implement Annual RBS Staff Awards Program
- Participate in staff retreat, planning, organizing and execution
- Represent the Dean’s Office on grievance and responsible for administration of all staff grievance issues
- Reviews and approves all requests for new staff positions, replacement positions and reclassifications, acting appointments and in-grade/range salary adjustments
- Assess and develop training initiatives and informational material for faculty and staff including interdepartmental refresher courses on current administrative processes and implementation of new programs and initiatives set forth by University policy
- Lead the overall operation of the department, ensuring appropriate and efficient provision of services and facilities
- Ensure the establishment of annual performance goals, and assesses staff performance
- Recommend and/or approve merit, incentive and promotional increases for all departmental professional and support staff
Qualifications for department administrator
- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in business, accounting or related field
- Purchase all items for ITP department including hardware, software, supplies, marketing materials, and additional financial items as needed
- Prior biotech/pharmaceutical experience preferred
- Progressive success leading administrative and finance functions within a complex setting
- Experience in Human Resources and Payroll
- You have 5+ years’ experience in the development & deployment of Radiology department-centric IT solutions