Department Clerk Job Description
Department clerk
provides general administrative expertise to the office or team / department and demonstrate a solid understanding of the terminology and function of the group.
Department Clerk Duties & Responsibilities
To write an effective department clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included department clerk job description templates that you can modify and use.
Sample responsibilities for this position include:
SAP Purchase Order Maintainer, including inputting feature and television Studio Work Authorizations (SWAs) and converting non-production requisitions into WA Purchase Orders> Familiarize all TV productions with SWA procedures and/or change in procedure
SAP Purchase Order Maintainer, including inputting feature and television Studio Work
Reconciles invoices between SAP and EAM
Primary responsibilities are answer phone lines and various questions regarding on-lot productions
Make mail deliveries
Packing and processing of outgoing packages
Process Proposals and Invoices for CEB’s and/or overhead expenses
Maintain project files per department file system
Provide clerical and administrative support to both the Executive Director and department managers to include answering phones, maintaining office supplies
Primary responsibilities include answering phone
Department Clerk Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Department Clerk
List any licenses or certifications required by the position: BLS, CNA, CPR, ED, HCP, TCIC/NCIC, II, RCDD, BICSI, SAGE
Education for Department Clerk
Typically a job would require a certain level of education.
Employers hiring for the department clerk job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in General Education, Education, Business/Administration, Business, Accounting, Associates, Graduate, Administration, Science, Technical
Skills for Department Clerk
Desired skills for department clerk include:
CICS/REGP
Medical terminology
Telephone etiquette
Basic math
Math
SAP
Basic English
Department policies and procedures
Health plan coverage types
Utilize a general understanding of other departments’ functions
Desired experience for department clerk includes:
Should be energetic and dependable with a good work history
Requires strong billing experience and exposure to general accounting practices
Minimum 4 years’ experience supporting a department Director or above
Must have strong written/verbal communication and organizational skills
Must be able to work independently and under tight deadlines in a fast paced environment
Candidate must possess strong organizational and customer service skills, the ability to exercise sound judgment
Department Clerk Examples
1
Department Clerk Job Description
Job Description Example
Our growing company is looking for a department clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for department clerk
- Department point person for troubleshooting and reporting system errors and connectivity issues to Help Desk
- Must control correspondences
- Must maintain record retention to ensure protection and security of files and records
- Must anticipate needed supplies
- Departmental Clerk is to perform other related duties as required
- Must be able to handle all levels of administration
- Must keep accurate log of jobs that are updated
- Assist the chairperson in the certification process for all BA History graduation candidates
- Assist the chairperson in the transfer of credit from other institutions to UMD History
- Receive and process student forms requiring signatures (Change of Major/minor, , Directed/Independent Study, internships, Change of Grade and Certifications)
Qualifications for department clerk
- This person must be able to work under tremendous pressure and adhere to tight deadlines
- Must be willing to work during some weekends and holidays if needed
- Computer skills to include knowledge of Microsoft Office (Word, Excel), Adobe Acrobat, FTP
- 2 years of experience in a medical office/hospital setting is preferred
- Test must be on file during posting period
- Prior work experience must include strong accounting and billing experience
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Department Clerk Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of department clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for department clerk
- Assist with coordinating the History Department's annual Phi Alpha Theta Honors Induction
- Help organize Search and Screen Committees by organizing files, checking files for completeness, contacting applicants in order to complete files, create schedules and arrange accommodation and travel for applicants to be interviewed
- Compose, type and proofread finished material exams for proper format, accuracy and completeness
- Maintain accurate and complete records of correspondence
- Schedule meetings and appointments with administrators, faculty and students
- Operate office equipment, including computers, printers, fax machine, photocopiers, scanner and typewriters
- Compile information for course schedules
- Maintain and update the HST website in accordance with UMD procedures
- Ensures Biology purchases and payments are processed within departmental, University and sponsor procedures and policies
- In collaboration with Department Manager, oversees budgets within Department
Qualifications for department clerk
- Experience as a restaurant host, hotel concierge, or related customer service position, preferred
- Computer skills including restaurant reservation and POS systems, Microsoft Word, Excel and Outlook, and use of basic office equipment (copiers/fax), preferred
- Must pass background/drug screen
- Must have 6-12 months minimum experience in an Office Related position
- Must be a self- starter and able to be part of a team
- Strong grasp of Mac and PC operating systems setups essential
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Department Clerk Job Description
Job Description Example
Our company is searching for experienced candidates for the position of department clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for department clerk
- Design and enhance standard and ad hoc financial and budget reports as requested by faculty and staff
- Provides training for new faculty and their staff on Departmental and University financial procedures, including start-up funds
- Ensures funds with University records are reconciled on a monthly basis and resolves errors
- Ensures departmental records (including financial documents, personnel records and academic folders) are archived appropriately
- Explains financial aspects of the Department and University and how they apply to Department members
- Evaluates and modifies Financial Office procedures on an on-going basis
- Represents the Biology Department in meetings and workshops on financial issues
- Supervises and trains Clerk III in Biology's Financial Office
- Provides support and assistance to the Department Manager
- Analyze data and information to ensure accuracy and completeness
Qualifications for department clerk
- Previous experience using POS equipment, VOI phone system preferred
- A high school degree or equivalent and a degree or certification from an accredited or recognized school, college or institution, preferred
- Must be able to engage with clients, studio support, vendors and all levels of staff
- Demonstrated knowledge of and skill in adaptability, conflict resolution, decision making, customer service, interpersonal relations, oral communication, problem solving, quality management, results orientation, teamwork, and written communication
- Knowledge of bookkeeping and financial administration practices
- Must have the ability to stay on task and work productively with a minimum of supervision
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Department Clerk Job Description
Job Description Example
Our growing company is looking for a department clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for department clerk
- Organize and prioritize duties to meet work demands
- This role will support the Trade Sales team by tracking contracts, reporting on trade sales performance and general department support as required
- This role will set up agency meetings and support PR, Social Media, Digital Marketing and Trade Sales with the coordination and logistics for various events
- This position will provide assistance with editing, proofreading, copywriting for presentations and marketing materials
- Perform the daily administrative duties of the Department including but not limited to filing, document creation, developing reports, word processing, data entry
- Receive and review invoices for accuracy of hours, rates, and time period
- Process accurate invoices and present inaccurate invoices to Manager
- Contact customers regarding invoice discrepancies in order to resolve any outstanding conflicts
- Develop and maintain cost control spreadsheet and cost reports for the maintenance department activities
- Develop data charts and trend reports of maintenance activities and costs
Qualifications for department clerk
- Ability to read, understand, apply and explain rules, regulations and policies/procedures related to duties
- Flexibility to work with initiative and willingness to take on a variety of tasks related to the successful operation and administration of the unit
- Applicants must have a High School Diploma and 2 years of full-time, or equivalent part-time experience in administrative work
- Driver's Class D License required
- College degree preferred with an emphasis in Business, Marketing, Communications, or Finance
- Adobe Creative Suite (InDesign, Photoshop, and Illustrator) experience preferred
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Department Clerk Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of department clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for department clerk
- Maintain a high level of ethics and confidentiality
- Assist in project close out activities
- Answers telephone, takes messages and relays information
- Types correspondence, reports, records, personnel requests
- Maintains office files, general office supplies and orders and maintains all the forms for the department
- Updates permanent absentee records daily and keeps the department manager updated on anyone with an attendance problem
- Handles all job bids, transfers and personnel requisitions for the department
- Calculates and issues any production bonuses that have been earned by the hourly personnel in the department
- Prepares Leave of Absence permits, resignations, dismissals and job transfers
- Compiles yearly vacation schedule of union employees in the department according to seniority of personnel and the Company-Union Contract and communicates accordingly with union personnel
Qualifications for department clerk
- Must be able to communicate effectively with clients, vendors, and staff
- Prior work experience must include strong financial and billing experience
- Requires a person with close attention to detail, strong communications skills, previous experience working with figures, ability to manage Outlook calendar, exceptional organization skills, and prioritizing abilities
- This person must be able to work under pressure and adhere to tight deadlines
- Background must demonstrate working in a collaborative team environment
- A minimum of 3 years of related experience or equivalent combination of formal education and work experience