Admin Functional Support Resume Samples

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GD
G D'Amore
Garland
D'Amore
9896 Kuhic Mews
Phoenix
AZ
+1 (555) 211 7291
9896 Kuhic Mews
Phoenix
AZ
Phone
p +1 (555) 211 7291
Experience Experience
06/2016 present
Chicago, IL
Temporary Admin Functional Support
Chicago, IL
Temporary Admin Functional Support
06/2016 present
Chicago, IL
Temporary Admin Functional Support
06/2016 present
  • Assist in the development of estimates for pay and benefits, travel and other resource elements
  • Assists in the development, formulation and revision of the program's budget
  • Gather backup data for TINA (Truth In Negotiations Act) compliant proposals: Pull POs, Redact Proposals/PCARs and provide to analyst/management
  • Assist in Creating Power Point Presentations
  • Develop and maintain a filing system
  • Assists in verifying billings and payments occur on a timely basis
  • Managing COE Director and Department Manager, senior staff calendars
12/2009 05/2016
New York, NY
Amsec Admin Functional Support
New York, NY
Amsec Admin Functional Support
12/2009 05/2016
New York, NY
Amsec Admin Functional Support
12/2009 05/2016
  • In-depth knowledge of Excel spread sheet development and utilization
  • Perform duties as the receptionist for the Woodlake Facility
  • Manage the Conference Room Schedule
  • Maintain MS Outlook Calendars for the TD PMO management team
  • Prepare expense reports, Operations level administrative reports, and financial reports
  • Support the Woodlake Facility Supervisor in maintaining the material condition of readiness for the facility
  • Assists in monitoring and tracking billings and payments for the program
01/2004 11/2009
San Francisco, CA
Admin Functional Support
San Francisco, CA
Admin Functional Support
01/2004 11/2009
San Francisco, CA
Admin Functional Support
01/2004 11/2009
  • Print RFQs/RFEs and accompanying data and load into a database and create proposal folders
  • Assists in the preparation of Task Execution Plans, budget estimates, travel requests, overtime requests, certificates of service, and contract status reports
  • Other duties as assigned by Center Manager
  • Provide general support to visitors
  • Assist in the preparation of regularly scheduled reports
  • Gathering, recording, tracking and verifying data and information from multiple sources
  • Send Old RFQ Packages (>2yrs) to Storage
Education Education
Bachelor’s Degree
Bachelor’s Degree
San Diego State University
Bachelor’s Degree
Skills Skills
  • Good communication skills - clear and concise writing and oral skills are crucial to the ability to obtain and disseminate information
  • Ability to work independently and multi-task / managing multiple projects simultaneously
  • Self motivated with a proactive approach to problem solving
  • Ability to obtain USPS clearance·
  • Experience with Concur or similar travel arrangement program
  • Work experience supporting large contracts involving Dept. of Defense and/or Combatant Commands; US Special Operations Command or U.S. Central Command at MacDill AFB FL
  • Working knowledge of the Military and Military ranks and organization
  • Possess an active Secret clearance
  • Possess a US Passport
  • Knowledge or familiarity with military budget and / or procurement functions
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6 Admin Functional Support resume templates

1

Admin Functional Support Resume Examples & Samples

  • Bachelor's degree from an accredited college or university is required. Four (4) years of additional experience may be substituted for a bachelor's degree and four (4) years' experience working on Government programs coordinating program related activities including requirements, resources, personnel, funding, scheduling activities, and researching program issues
  • Must have expertise with Microsoft Suite of products to include Excel, PowerPoint, and Word, with advanced Excel skills, including ability to perform various functions such as V-Lookup, pivot tables and formulas
  • Outstanding interpersonal skills with ability to build strong working relationships with a diverse workforce and excellent organizational and customer service skills
  • Ability to regularly handle confidential documents and situations and strong business acumen and analytical skills
  • Candidate must have TS/SCI clearance with polygraph
2

Temporary Admin Functional Support Resume Examples & Samples

  • Associates Degree and 3 years relevant experience
  • Working knowledge in developing high-value contracts, Business and Finance
  • Current DoD Secret clearance or the ability to obtain
  • Familiarity with Microsoft Project
  • Current Dod Secret clearance
3

Admin Functional Support Resume Examples & Samples

  • US Citizenship is required
  • An interim DoD Secret clearance is required
  • A high school diploma is required
  • Strong organizational skills and proficiency with Microsoft Suite of Office Products such as Excel and Word
  • High adaptability to changes in the workplace and work volume
  • Ability to handle multiple tasks concurrently and ability to prioritize tasks as needed
  • Meticulous attention to detail in all aspects of record keeping
  • Work well in a team environment
  • Experience with CONCUR, ITRIP, SPOT and MS Access
4

Admin Functional Support Resume Examples & Samples

  • High School Diploma and a minimum of six (6) years experience in administrative and program security activities
  • Prior experience working with senior leadership
  • Self-starter, strong organization, interpersonal, and time management skills
  • Proficient with Microsoft Office software, particularly Outlook and Word
  • Prior experience with customer interfacing
  • Active or Current Top Secret Clearance with ability to obtain SCI access
  • Experience with task management and suspense tracking tools
  • Prior experience working with Military personnel
  • Experience working in a secure facility with classified materials
5

Admin Functional Support Resume Examples & Samples

  • Status and Track Open RFQs/RFEs (Request for Quotation/Estimate)
  • Input RFQs/RFEs into SCIPS (Supply Chain Integrated Proposal System
  • Print RFQs/RFEs and accompanying data and load into a database and create proposal folders
  • Status and Track Open PDIRs (Price & Delivery Information Requests) with Procurement/Subcontracts
  • File Completed RFQs/RFEs
  • Send Old RFQ Packages (>2yrs) to Storage
  • Assist in Creating Power Point Presentations
  • Coordinate Signoff Presentations: Print Copies, Prepare Room, Set-up and run the Computer, Complete Signoff Sheet (Route to Leadership)
  • Gather backup data for TINA (Truth In Negotiations Act) compliant proposals: Pull POs, Redact Proposals/PCARs and provide to analyst/management
  • Load backup data into data warehouse
  • Status and Track PCAR (Price Cost Analysis Report) Burn Down Schedules
  • Status and Track RFI (Request for Information) Responses
  • Coordinate Engagement Activities
  • 5 years of Admin functional support role experience
  • Working knowledge of Microsoft Office tools (Outlook, Excel, Word, and Powerpoint)
  • Familiarity with Northrop Grumman administrative support procedures
  • Experienced in working with other NGC organizations' administrative support personnel
  • Experience in support of an aerospace defense contractor
6

Admin Functional Support Resume Examples & Samples

  • Managing COE Director and Department Manager, senior staff calendars
  • Scheduling and ensuring of conference room and resource availability for meetings
  • Providing purchasing support for typical office supplies as required
  • Managing and tracking department media devices such as digital cameras, 3D printers
  • Processing other requests as required by COE staff and personnel
  • Gathering, recording, tracking and verifying data and information from multiple sources
  • Compiling and generating reports, statistics, timelines, tables, graphs, correspondence and presentations using Microsoft Office and other tools
  • High School Diploma plus 4 years experience in administrative role
  • Experience in an administrative support role for senior management staff and personnel in a highly dynamic and fast-paced organization
  • Experience managing multiple calendars, scheduling meetings and managing resource and conference room availability
  • Experience generating reports using Microsoft Office and/or other tools
  • Skilled in Microsoft Office suite of software such as MS Word, Excel and PowerPoint
  • AS or AA degree preferred
  • Bachelor's degree highly desirable
7

Admin Functional Support Resume Examples & Samples

  • Minimum of 8 years of experience in an administrative function supporting a department, including leads, a manager level or above
  • Proficiency in MS Word applications
  • Experience with travel arrangements and expense reporting
  • Ability to collaborate with executive level administrators
  • Experience using Concur for travel and expense reporting
8

Admin Functional Support Resume Examples & Samples

  • Organize and schedule meetings and appointments
  • Develop and maintain a filing system
  • Excellent time management skills and ability to multi-task and prioritize work
  • Good communication skills - clear and concise writing and oral skills are crucial to the ability to obtain and disseminate information
  • Ability to work independently and multi-task / managing multiple projects simultaneously
  • Self motivated with a proactive approach to problem solving
  • Ability to obtain USPS clearance·
9

Admin Functional Support Resume Examples & Samples

  • Must possess a High School diploma or equivalent
  • Must possess a minimum of 4 years of direct relevant experience
  • Must possess or be able to obtain a Secret Clearance
  • Must possess strong Microsoft Office Skills including MS Word, Excel and PowerPoint
  • An Associate's or higher degree
  • Experience with Concur or similar travel arrangement program
  • Work experience supporting large contracts involving Dept. of Defense and/or Combatant Commands; US Special Operations Command or U.S. Central Command at MacDill AFB FL
  • Working knowledge of the Military and Military ranks and organization
10

Admin Functional Support Resume Examples & Samples

  • Minimum six (6) years’ experience working on Government programs coordinating program related activities including requirements, resources, personnel, scheduling activities, and researching program issues using the MS Office suite, including Excel and PowerPoint
  • Three years’ experience with an intelligence agency or SIGINT related experience
  • Demonstrate competency in the fundamentals of English writing, to include correct use of grammar, punctuation, spelling, and sentence structure
  • Candidate must be highly organized, thorough, self-motivated, proactive and outgoing. Extensive collaboration with project personnel and partner/customer groups is required
  • Experience with CONFLUENCE and/or SHAREPOINT
11

Admin Functional Support Resume Examples & Samples

  • Candidate should be proficient in use of Microsoft Office products (Excel, Word, PowerPoint), SharePoint, web page development software and SAP
  • Able to quickly learn and adapt/train department on new technology applications
  • Able to develop and foster collaborative working relationships
12

Admin Functional Support Resume Examples & Samples

  • High School degree (or equivalent)
  • 2+ years of experience in an office administrative position
  • Must be proficient with standard Microsoft Office applications (e.g., Word, Excel, PowerPoint, Outlook)
  • Proficiency with Microsoft Access
  • General knowledge of supply chain management and techniques
  • Previous experience with SAP
13

Admin Functional Support Resume Examples & Samples

  • Must possess excellent communication and grammatical skills and exceptional organizational and time management skills
  • Ability to take direction from multiple managers and be able to prioritize in a fast-paced environment, keep department members up-to-date on status of requests
  • Ability to adapt to changing priorities and handle multiple assignments simultaneously
  • Willingness to learn new skills and take on new projects
  • Ability to learn new automated and workflow tools quickly and adapt to process and organizational changes
  • Looks for ways to improve workflow and efficiency of processes
  • 6+ years’ education and/or experience as an Administrative Assistant
  • Advanced proficiency of Microsoft Outlook and the ability to manage multiple calendars simultaneously
  • Advanced knowledge of Microsoft Lync or Skype for Business and hosting/presenting in virtual meetings
  • Advanced proficiency in Microsoft Word and Powerpoint
  • Strong knowledge of Concur to process travel and expense reports
  • Demonstrated experience performing the duties as described above
  • Exceptional verbal and communication skills
  • Experience using SAP (iBuy)
  • Experience using LX to conduct queries
  • Knowledge of Northrop Grumman practices and procedures especial travel coordination and reimbursement policies
14

Amsec Admin Functional Support Resume Examples & Samples

  • Hours for this position are from 6:00 am - 2:30 pm Monday through Friday. Overtime and weekends may be required
  • Managing and updating Microsoft excel databases and online records. This will be used for the attendance tracking database and uniform database and ordering and tracking office supplies
  • Advanced typing skills and note taking for drafting memos, meeting minutes and various special projects when needed
  • Superior organization and communication skills and the ability to communicate at all levels for scheduling vehicle and conference table use, attendance tracking, updating the organization matrix and aiding employees with business expense forms
  • Ability to prioritize and manage time effectively in a busy and changing environment
  • Knowledge of Microsoft Word and excel. Excellent organization skills and attention to detail
15

Admin Functional Support Resume Examples & Samples

  • Assists in the preparation of Task Execution Plans, budget estimates, travel requests, overtime requests, certificates of service, and contract status reports
  • Assists in the development, formulation and revision of the program's budget
  • Assist in the development of estimates for pay and benefits, travel and other resource elements
  • Assists in the consolidation of the accuracy of budget data estimates by the use of statistical techniques, e.g., extensions, averages, trend analysis of historical data
  • Assists in monitoring and tracking billings and payments for the program
  • Assists in verifying billings and payments occur on a timely basis
  • Takes follow-up action as directed
  • Must be a High school graduate or have a GED
  • Must have at least 1 year experience in Administrative activities
  • Must possess or be able to obtain a SECRET security clearance
  • Must be capable of executing a competitive bidding system and assuring that purchasing from vendors is at the lowest possible cost consistent with quality and delivery requirements
  • Must have effective verbal, written, and interpersonal communication skills
  • Must possess or be able to obtain a valid US passport
  • Possess an active Secret clearance
  • Possess a US Passport
  • Knowledge or familiarity with military budget and / or procurement functions
  • Knowledgeable in the administration of a purchasing system and related policies
16

Amsec Admin Functional Support Resume Examples & Samples

  • Understanding of Subcontracts and Procurement
  • Knowledge of reviewing subcontract invoicing for payment
  • Experience in producing wire markers with Brother printers
17

Amsec Admin Functional Support Resume Examples & Samples

  • Perform duties as the receptionist for the Woodlake Facility
  • Maintain MS Outlook Calendars for the TD PMO management team
  • Manage the Conference Room Schedule
  • Support the Woodlake Facility Supervisor in maintaining the material condition of readiness for the facility
  • Prepare expense reports, Operations level administrative reports, and financial reports
  • Proven ability to plan and execute multiple assigned tasks
  • Experienced writing skills utilized in the development of presentations, policies and procedures
  • Effective communication skills to be utilized when directly interacting with both AMSEC senior managers and the customer base
  • In-depth knowledge of Excel spread sheet development and utilization
  • Strong MS PowerPoint skills
  • Ability to work an established routine, handle emergent tasking and return to the routine assignments
  • Experience in providing daily support to senior managers and/or organization leaders
18

Admin Functional Support Resume Examples & Samples

  • High School degree and 8 years of related experience
  • Proficient with Microsoft Word, Excel, Powerpoint and Outlook
  • Experience using JIRA
  • Positive attitude and strong customer service focus
  • Exemplifies professional conduct and demeanor
  • Experience with Help Desk support for CAPS, CCUBS, and SEARCHS
  • Health and Human service program knowledge
19

Amsec Admin Functional Support Resume Examples & Samples

  • Tracking Government Furnished Equipment through double audit system
  • Tracking inter project government required training and access tokens
  • Processing applications for PKI certificated and coordinating the effort between multiple departments and companies
20

Admin Functional Support Resume Examples & Samples

  • Provide administrative support, coordinating a wide variety of administrative functions
  • Maintain and organize the Manager’s schedule of appointments, dates, emails
  • Schedule and organize meetings, company car and conference rooms
  • Format, edit and print letters, reports, memos and etc
  • Use CITIS System for sending emails and attachments
  • Use Cypress System to pull reports for Manager and getting Distribution A information to department
  • Use SAP System to get LT balances for employees and reports for Manager
  • Keep count of our department roll, transfers, on-loans and terminations
  • Health, Safety & Cleanliness and Appliance Coordinator; keep department organized, neat and appliances are inspected
  • Clearance Representative for department; to ensure employees resubmits clearances when required
  • Arrange travel and the completion of expense reports (RezDesk & Apptricity System)
  • Serve as TAS/MyTime Coordinator; writing memos and labor cost transfers
  • Use KENEXA system to request requisitions
  • FEDEX (mailing items)
  • LX Training (enroll employees required/requested training modules)
  • Camera (securing camera and only giving camera to employees who have a badged camera)
  • Appliances (keeping inspection tags up to date)
  • Records Retention (list of department records)