Purchasing Assistant Job Description
Purchasing assistant
provides system administration and system error resolution for e-Procurement program, SAP Purchase Order, SAP Workflow, and Ariba Procurement Content systems.
Purchasing Assistant Duties & Responsibilities
To write an effective purchasing assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included purchasing assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Perform day-to-day activities to procure materials and services in a manner that adheres to Corporate Policies and Procedures
Contract and supplier management (SAP, Bravo)
Tactfully explains and enforces internal policies and procedures as necessary
Create and maintain styles and worksheets within proprietary system
Review merchandise inventory report on a weekly basis
Responding in a timely manner to internal inquiries
Providing support and guidance as required
Processing internal requisitions for PO creation ARIBA, as required
Respond in a timely manner to internal inquiries
Provide support and guidance
Purchasing Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Purchasing Assistant
List any licenses or certifications required by the position: APICS, CPM, NAFTA, NAPM, MLGCA, VCO, OSP, ITIL, MGC, CPSM
Education for Purchasing Assistant
Typically a job would require a certain level of education.
Employers hiring for the purchasing assistant job most commonly would prefer for their future employee to have a relevant degree such as High School and Bachelor's Degree in Education, General Education, Communication, Business, Associates, Business/Administration, Finance, Accounting, Supply Chain Management, Management
Skills for Purchasing Assistant
Desired skills for purchasing assistant include:
Purchasing and inventory policies and procedures
SAP
Excel
Excel and SAP
Aspects of the current warehouse management system and software system
Basic procurement processes & concepts
MS Office
Outlook
Policies and procedures
AS400 and SAP
Desired experience for purchasing assistant includes:
Process internal requisitions for PO creation ARIBA
Maintain shipment records
Ensure high quality work output and accuracy
A self-starter, able to think creatively and independently
Solid relational database knowledge of systems to include Oracle Purchasing and Inventory module, ability to create queries and ad-hoc reporting
Strong customer service / problem resolution background
Purchasing Assistant Examples
1
Purchasing Assistant Job Description
Job Description Example
Our company is hiring for a purchasing assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for purchasing assistant
- Receiving invoices for payment
- Overseeing inventory cycle counts at field locations
- Coordinate the Director's schedule
- Review MRP reports weekly and determine requirements of raw materials and packaging materials
- Or finished goods
- Updates and maintains all department documentation, including blanket purchase orders, letters
- Following up on orders to ensure that materials are being shipped and delivered on time
- Manage all purchase orders and related documents
- Communicate with vendors, architects, and engineers
- Maintain estimating and project logs on company software
Qualifications for purchasing assistant
- Complete High School
- Knowledge in Office Package
- Above 1 Year of experience and familiar with purchasing process is preferred
- Logical thinking and detail-oriented with integrity and reliability
- Good interpersonal communications
- Navigating Supplier and Partner websites / portals
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Purchasing Assistant Job Description
Job Description Example
Our company is growing rapidly and is hiring for a purchasing assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for purchasing assistant
- Admin duties, answer phones, distribute PO's, schedule, copying
- Clerical - Screens and distributes incoming mail, analyzes correspondence and assists with follow-up reply
- Process all on-line requisitions for assigned vendors
- Will work closely with Accounts Payable staff to resolve and avoid any and all invoice discrepancies
- Create purchase orders and track these orders to ensure customer satisfaction
- Responsible for researching information on products and entering data into the company system
- Pre- and post-negotiation preparations and implementation
- Support in Category Work
- Sourcing Tracker administration
- Travel management and invoice checking
Qualifications for purchasing assistant
- Ability to prioritize and organize job tasks and requirements
- Ability to communicate effectively with branch personnel, vendors and their agents
- Must be able to perform within a fast paced environment
- 2+ years College Business background
- Utilized an ERP system in past roles
- Above average oral and written communications skills plus previous work and experience in Accounting, Purchasing, Customer Service, or related field
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Purchasing Assistant Job Description
Job Description Example
Our innovative and growing company is hiring for a purchasing assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for purchasing assistant
- Sourcing new vendors
- Pack parts for shipping to polish, etch
- Participate and lead development of supplier agreements
- Support to Category Director on handling the ECM process, submitting ECRs and handling ECOs within the category
- Generate proof reports for starts
- Call Construction Managers for clarification on orders, when necessary
- Provides a high level of customer service to stakeholders
- Conducts follow-up with suppliers to ensure receipt of Purchase Orders
- Back-up other Purchasing Assistants as needed
- Support Procurement Team projects and initiatives
Qualifications for purchasing assistant
- Knowledge of real estate, and accounting helpful
- Experience processing purchase orders in Oracle iProcurement module is required
- Must be highly motivated with the ability to work efficiently as a team member
- Accurate and timely completion of tasks
- This position is Monday-Friday 9AM-5PM
- The starting salary is $12.50-$13.50 with an increase available if brought on permanently
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Purchasing Assistant Job Description
Job Description Example
Our company is looking for a purchasing assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for purchasing assistant
- Work closely with Accounts Payable staff to resolve and avoid any and all invoice discrepancies within
- Assist with special project (PFP trade show, Fresh Adventures, customer events)
- Review and initiate purchase orders
- Negotiate and enforce costs/agreements with suppliers
- Review and react to changes in demand
- Work with suppliers to go over product/service information
- Review requests for status updates
- Data entry of purchase orders, assist with reproduction, distribution of POs, research discrepancies
- Additional administrative duties as assignment by Manager
- Assist with purchases of food and supplies required for the department
Qualifications for purchasing assistant
- Must have demonstrated capability in managing multi-task contracts
- Demonstrates initiative and advanced interpersonal skills in team problem solving situations and relationship building
- Previous experience with ERP system preferred
- At least 3 years of admin experience
- Minimum of 5 years of administrative and clerical experience, prefer related buying, procurement or purchasing experience
- Preferred experience using SAGE Timberline or related business software
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Purchasing Assistant Job Description
Job Description Example
Our growing company is looking to fill the role of purchasing assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for purchasing assistant
- Coordinate delivery accuracy, places stock on shelves and assist stock clerk in organization of products
- Ensure quality of deliveries In absence of Buyer, perform essential duties
- Research invoices for rebate information
- Track month-end inventory and assures accuracy of stock supplies on hand
- Prepares and processes purchasing forms such as purchase orders and internal requisitions on daily basis
- Maintains contact with suppliers to expedite purchases in critical situations
- Recommend material substitutions or alternate means of manufacturing to achieve desired cost saving
- Continues to conduct regular vendor facility assessments/audits
- Review and enhance current consignment program with suppliers
- Responsible for all static data relating to assigned commodities, such as lead-time, description changes, safety stock, re-order qty, purchase price, etc
Qualifications for purchasing assistant
- Ability to complete tasks with limited direct supervision and oversight
- 1 to 3 years purchasing or order entry preferred
- Ability to perform basic mathematical calculations and balance and reconcile figures
- Able to communicate in a professional manner
- Well-organized, good planning, self-motivation and positive work attitude
- Proficient with PEI reports / Essentus, PLM & Business Objective a plus