Purchasing Agent Job Description
Purchasing agent
provides procurement support and supervision for all assigned locations in accordance with Company policies, procedures and goals.
Purchasing Agent Duties & Responsibilities
To write an effective purchasing agent job description, begin by listing detailed duties, responsibilities and expectations. We have included purchasing agent job description templates that you can modify and use.
Sample responsibilities for this position include:
Executes full spectrum of request for proposal (RFP) activities for complex goods and services, including RFP development, vendor identification, data analysis, evaluation, negotiation, selection, and contract creation
Facilitate disputes between the Supplier and the organization
Monitor markets and forecast appropriate changes that affect pricing, delivery and quality, compile relevant actions and recommendations to minimize negative market conditions and capitalize on positive market trends
Identify and capitalize continuously cost savings opportunities
Identify, validate and introduce process and product innovation from the supply industry into the organization
Monitor Supplier Performance and take actions where required
Monitor changing market conditions and perceptions and introduce relevant actions in the organization (diversity, environmental policy, corporate citizenship, etc)
Fulfill special projects and campaign assignment tasks and duties as assigned from time to time
Communicates all vendor programs, contracts, and problems to the Purchasing Manager or Purchasing Director
Performs item set up in AS400
Purchasing Agent Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Purchasing Agent
List any licenses or certifications required by the position: DAWIA, DISA, APICS, CPM, ISM, NAPM, VISN, VHA, CIRM, CPIM
Education for Purchasing Agent
Typically a job would require a certain level of education.
Employers hiring for the purchasing agent job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Department of Education, Business/Administration, Management, Engineering, Accounting, Construction Management, Technical, Supply Chain Management
Skills for Purchasing Agent
Desired skills for purchasing agent include:
Company policies and procedures
Estimating
Database utilization
Expediting
Areas of procurement
BuildPro and PlanSwift
Newstar
Offsite supplier quality
Subcontract administration and site purchasing
Appropriate unit costs
Desired experience for purchasing agent includes:
Works with Purchasing Manager or Purchasing Director to develop programs or promotions to drive sales goals
Determine delivery and quantity needs
Conducts formal Request for Quotation (RFQ) processes within Purchasing Agent authority by soliciting quotes from suppliers for specified products and services in compliance with regulations/laws relative to the purchasing profession (contained in the Purchasing Policies and Procedures Manual)
Assists customers with the creation of specifications for required small/medium/large spend-dollar products and services
Conducts the purchasing forecasting process
Performs all approved Company purchasing methods for situations involving the purchase of small/medium/large spend-dollar products and services (purchase order, credit card, petty cash, general check and A/P invoice payment)
Purchasing Agent Examples
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Purchasing Agent Job Description
Job Description Example
Our innovative and growing company is looking for a purchasing agent. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for purchasing agent
- Provides assistance with the Company’s supply chain (purchasing fulfillment and inventory management functions) by incorporating proven supply chain management purchasing methodology in inventory purchases (just-in-time (JIT), consignment methods and overall MRP and inventory structuring mechanisms)
- Works with Production Supervisors and/or other personnel in order to coordinate material scheduling to provide on-time delivery to appropriate departments
- Coordinates material requirements with approved vendors on a daily/weekly basis
- Identifies potential product replacements that would save time and/or reduce cost
- Works closely with Engineering Services/Manufacturing Services on all potential product replacements
- Monitors safety stock, EOQ’s and lead-times on all assigned product lines
- Responsible for maintaining inventory levels consistent with the goals of the company
- Coordinates sources and purchases all MRO requirements for production and maintenance department
- Responsible for sourcing, bidding, negotiating, contracting, and purchasing goods and services based on category of spend supported
- Develop raw material standard guidelines and updates with minimal review from management (DIRECT) In-depth knowledge of all compliance requirement and the implications for each category of spend
Qualifications for purchasing agent
- Seek, develop, and maintain business relationships with suppliers
- Develop and obtain client approval of category sourcing strategies
- Ensure accuracy of replenishment system data (lead-time, forecasting, standard package and buy multiplies)
- Assist branches with supplier review process
- Works collaboratively with construction and customer care to manage trade partner performance monitoring within the division
- Maintains weekly, semi-monthly and monthly reports (ie
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Purchasing Agent Job Description
Job Description Example
Our company is growing rapidly and is hiring for a purchasing agent. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for purchasing agent
- Purchases consumables for maintenance bases
- Responsible for AOG/DMI consumable purchases
- Maintain accurate purchase file
- Evaluate costs/proposals for consumable inventory
- Monitors purchasing queue
- Communicate with bases and vendors
- Monitor and expedite orders
- Ownership" of system replacement cost maintenance for assigned branches and/or assigned supplier lines not managed by MFMO
- Assist wtih inventory control to include inventory review to reduce and eliminate any obsolete materials
- Assisting multiple departments and employees with Administrative functions
Qualifications for purchasing agent
- Requires good judgment in prioritizing
- Ability to work as a strong team member to help resolve problems both internally and externally
- Knowledge of Company manuals with associated policies and procedures, in regards to position
- Must have experience with aircraft parts purchasing
- Must be able to sit for extended periods of time at a computer and perform repetitive computer functions
- Must have good computer skills, basic typing skills and experience in SkyTrack, Excel and Word
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Purchasing Agent Job Description
Job Description Example
Our company is searching for experienced candidates for the position of purchasing agent. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for purchasing agent
- Purchasing tool products for company client orders (Up to 75% of your time will purchasing tasks)
- Processing payroll and minimizing costs
- Organizing estimates, takeoffs, plans and other relevant documentation • Identifying new vendors in the market • Product feasibility research • Managing pricing and processing of custom changes • Bidding, negotiating and awarding of contracts for residential purchasing
- Build and maintain effective relationships with trade partners to better meet bidding and production requirements
- Obtain and evaluate all documents/data required for bidding, including architectural plans, structural plans, energy requirements, soil reports
- Work collaboratively with construction and customer care to manage trade partner performance monitoring within the division
- Communicate product changes to Sales, Construction, and Trade Partners coordinate pricing adjustments when necessary
- Responsible for JDE (Enterprise One), Hyphen BuildPro, Hyphen BidConnect, document management and any community file setup required, including budgets, bid spreadsheets, contracts, bid list maintenance
- Assisting in bidding new trades/suppliers and pricing new communities
- Manage option costs
Qualifications for purchasing agent
- AS400 experience is highly preferred
- 3-5+ years of Advanced Administrative Support experience
- 1-2+ years of Accounting Support experience preferred
- Effective communicate, detail oriented, and organizational skills are a must
- A background working for a manufacturing company is preferred
- Bachelor’s degree in Construction Management, Finance or related field required
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Purchasing Agent Job Description
Job Description Example
Our growing company is hiring for a purchasing agent. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for purchasing agent
- Investigate any payment issues for the trades
- Process change orders and variance purchase orders
- Administer trade agreements and manage the filing system
- Assist the purchasing manager with special projects
- Ability to rally cross-functional support and interaction between Ops, Engineering, Product Management
- Ordering all additional items – tools, dies, sinks, wood, glue, that goes into making our products
- Schedule or expedite deliveries and resolve shortages, missed or late deliveries
- Communicate product changes to sales, construction, scheduling, and subcontractors
- Take lead in negotiating the purchase of all new labor and materials in assigned areas
- Coordinate new and existing project bid generation including development of bid packages with plans, specifications, scope of works and options
Qualifications for purchasing agent
- Experience in Homebuilding or Construction related Purchasing is desired but other relevant industries may be transferable
- A demonstrated track record of managing budgets and vendor relationships in the $10million to $50million range is helpful
- Must have strong computer skills specifically in MS Excel
- Exceptional computer skills in Microsoft Excel and Word
- BS/BA degree in Business, Supply Chain/Operations, or Engineering is required
- Candidate must have an understanding of the bidding and compilation process for subdivision budgets
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Purchasing Agent Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of purchasing agent. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for purchasing agent
- Prepares purchase orders, solicits bid proposals, and reviews requisitions for goods and services
- Researches and evaluates suppliers based on price, quality, selection, service, support, availability, reliability, production, and distribution capabilities reviews and researches supplier's reputation and history
- Coordinates closely with Quality Assurance group on approval of selected suppliers
- Analyzes price proposals, financial reports, and other data and information to determine reasonable prices
- Monitors and ensures compliance with Good Manufacturing Practices (GMP), International Organization for Standardization (ISO), and Federal Drug Administration (FDA) standards
- Receive vendor bids, evaluate bids considering price, delivery date, past performance of vendor, to determine successful bidder
- Negotiate terms/conditions of and place purchase orders
- When required, handle third party rental contracts and awards, renewals, and terminations
- Coordinate invoice problems with vendor and accounting
- Establish/maintain working contact with vendors
Qualifications for purchasing agent
- 2 to 5 years of Supply Chain Management, or related experience, preferred
- Exposure to business disciplines outside of Purchasing is desirable
- Strong interpersonal skills that foster collaboration within team, with business partners and with cross-functional teams
- Minimum 2 years procurement/purchasing experience (manufacturing/raw materials)
- Custom/duty knowledge and experience is highly preferred
- Local candidates with familiarity to the Atlanta area preferred