Purchasing Coordinator Job Description

Purchasing Coordinator Job Description

166 votes for Purchasing Coordinator
Purchasing coordinator provides procurement support which includes the purchasing of raw materials, monitoring inventory, and assuring best shipment method while considering cost and service.

Purchasing Coordinator Duties & Responsibilities

To write an effective purchasing coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included purchasing coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Travel management leader
Grimbergen purchasing contact for +/-200 suppliers (+/-15mio Euro business, +/-15k spare parts)
Assist in training and supporting suppliers
Purchase the consolidated European sales forecast and order demand creating a feasible supply plan to optimize availability at the DC
Manage supply planning, purchase order management
Maintain item master and price files in ERP system, and be able to report quarterly information regarding pricing updates and item usage
Assist in the purchase of materials, equipment, supplies and services of a specialized or complex nature in accordance with prescribed purchasing regulations and procedures
Interpret purchase to pay process and purchasing procedures to departments and supplier
Interpret and communicates purchasing procedures to suppliers and requisitioning departments
Assist departments in resolving issues involving the supplier parts, pricing and ability to create requisitions and orders

Purchasing Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Purchasing Coordinator

List any licenses or certifications required by the position: APICS, ISO, CPIM, SNS, WSIB, TDG, IATF, ACC

Education for Purchasing Coordinator

Typically a job would require a certain level of education.

Employers hiring for the purchasing coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Business, Education, Associates, Finance, Accounting, Business/Administration, Technical, Engineering, Supply Chain Management, General Education

Skills for Purchasing Coordinator

Desired skills for purchasing coordinator include:

Inventory/stock procedures
Equipment and services
Practices and procedures for procurement of materials
MS Office Suite
Maintenance materials and services
Microsoft Office applications
Procurement systems and processes
Financial acumen specific to profit & loss statements and analysis
Operating instructions and confidentiality standards

Desired experience for purchasing coordinator includes:

Review and process requests from District personnel on issues involving supplier price file discrepancies and catalog offerings
Communicate and provide pre and post-order support where appropriate to branch offices
Schedule and order material as needed for ongoing jobs, maintenance contacts and service requests
Correct BOM part number/descriptions as necessary during the purchasing process
Document and register all licensed software sent into the field
Reconcile all invoices and enter all bills into QuickBooks

Purchasing Coordinator Examples


Purchasing Coordinator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of purchasing coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for purchasing coordinator
  • Provide phone back-up based on established schedule
  • Obtain documentation from subcontractors for certificate of insurance
  • Develop operational reports and run reports to support measurement of key performance indicators
  • Support process changes to ensure business performance in line with agreed targets
  • Conduct activities around purchase orders status, prioritization setting, transportation mode changes and distribution from tier 1 factories and interface with GSP/Sourcing/CSD to optimize supply availability to meet retail intro dates
  • Approve purchase orders and monitor all purchase requisitions to determine correctness of information, calculations, coding
  • Develop a full understanding of SAP and become an expert in SAP
  • Request creation and modification of vendors
  • Review Store Managers/ Retail Performance Director (RPD) requests for on-demand purchases and emergencies, contact vendors for quotation/ work order/ estimates
  • Create NIPS POs on a yearly basis with multiple lines with the advisement of the budget from the RPD
Qualifications for purchasing coordinator
  • Partner with the RPD to review any issues with POs or request from stores
  • Partner with vendors in order to provide information on payments
  • Work together with the RPD to ensure the stores are within budgets and expenses
  • Process Goods Receipts as requested by Finance
  • Review aged PO lists and up-date as needed to ensure that all POs are current
  • Communicate continuously with external partners (Suppliers, Third Party Manufacturers, Freight Carriers) and internal departments, including but not limited to (Mfg

Purchasing Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking for a purchasing coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for purchasing coordinator
  • Manage communication with US and Global suppliers related to acceptance of ingredient and packaging specifications, destroying obsolete print plates, completing tasks to support qualifications, ongoing performance related to nonconforming materials and special projects
  • Complete analysis on inventory balances and depletion for obsolete materials
  • Coordinate and administer globally the training for purchasing personnel in all systems roles and responsibilities
  • Processes tooling withdrawals and receipts
  • Manage packaging, chemicals and spare parts inventories, including periodic confirmation of inventory location and count annual full physical inventory counts
  • Responsible for month end inventory count and reporting to Purchasing Manager determining forecast for suppliers
  • Monitor completion/delivery for purchase orders
  • Employee's conduct conforms to the Mission, Vision, Values, and Code of Conduct of the company
  • Respects the rights, privacy and property of others, and maintains strict confidentiality
  • Maintains required certification/license in a timely fashion
Qualifications for purchasing coordinator
  • Two to six years of experience in a combination of Materials Management, Finance, Customer Service and/or Plant Operations, or a Bachelor’s Degree, is required
  • Strong Microsoft Office skills (Outlook, Excel, MS, PowerPoint)
  • Knowledge of HR related practices, such as performance evaluation, recruitment
  • Good knowledge of ERP systems ( SAP and/ or Oracle)
  • Familiarity and basic understanding of Internet
  • High School diploma or equivalent and 3 or more years of experience in purchasing or equivalent administrative/support functions

Purchasing Coordinator Job Description

Job Description Example
Our company is looking for a purchasing coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for purchasing coordinator
  • Attends to personal affairs to avoid any interference with productivity
  • Adheres to the Dress Code
  • Functions with an awareness of patient safety issues and applies basic principles of safety as identified within the facility
  • Develops adequate stock levels to prevent stock depletion and/or rush orders
  • Develops and follows an annual fiscal budget
  • Maintains all records pertaining to purchases of goods and supplies
  • Maintains good working relationships with all hospital departments by providing services, management assistance, and open communication
  • Continuously maintains communication with management concerning over-all operations of Purchasing department
  • Maintains close vendor contact, keeping them apprised of hospital needs, specifications and delivery requirements
  • Develops, implements and administers a coordinated supply support system that operates efficiently and meets the needs of hospital departments
Qualifications for purchasing coordinator
  • Effectively develops and implements policies and procedures in the areas of purchasing, inventory control, receiving, storage and distribution
  • Documents and authorizes all hospital purchases accurately and timely
  • Properly assesses departmental operations and continuously advises management of any changes
  • Orders appropriate stock and non-stock items to maintain adequate operating supply levels in the hospital
  • Coordinates timely supply distribution
  • Effectively investigates new and innovative suppliers and approves vendor selection

Purchasing Coordinator Job Description

Job Description Example
Our innovative and growing company is hiring for a purchasing coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for purchasing coordinator
  • Continually researches and refines purchasing operation
  • Effectively negotiates cost effective contracts for goods and services
  • Regularly redirects departmental needs to more cost effective solutions
  • Effectively performs additional duties and responsibilities as position requires
  • Back up (shared responsibility) for Construction Department Coordinator to receive all departmental mail for Construction, Purchasing and Maintenance Departments
  • Opens, sorts, date stamps, distributes mail, twice daily
  • Create, maintain, print and distribute scheduling agreements and blankets orders for purchasing buyers and Sr
  • Gather and compile spend report for the aftermarket on a quarterly and yearly basis reporting to the Sr
  • Create correspondence and spreadsheets, fax and copy printed materials
  • Maintain correspondence on all litigation files, all cost documentation
Qualifications for purchasing coordinator
  • Ability to use Inventory Management Software along with MS Excel, MS Word, and MS PowerPoint
  • Associate/ Bachelor's degree in Merchandising, Supply Chain or related field
  • 2+ years' experience in a Purchasing-related role
  • Ideal candidate will be detail-oriented, possess strong analytical and problem-solving skills
  • Must be able to communicate effectively with others and in a team-oriented approach is required
  • Must be professional and ethical in all interactions with vendors

Purchasing Coordinator Job Description

Job Description Example
Our innovative and growing company is hiring for a purchasing coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for purchasing coordinator
  • Assist in reviewing and analyzing purchasing data for month end reports (Cost/Square Foot, COP)
  • Processes and controls purchase orders and requisitions to reduce waste or inefficiency in time of acquisition
  • Processes and expedites orders required for plant maintenance and operations
  • Manage the ordering of “special” garments as required by TwinHill customers
  • Create purchase requisitions and purchase orders in Oracle for the Marketing Org, follow up with requestors to ensure all needed paperwork is in place for approval
  • Work cross functionally with stakeholders for the Artist in Residence Program both domestically and internationally
  • Place orders with suppliers to support production needs
  • Purchase order follow up to ensure on time delivery
  • Reconcile PO payment issues with Receiving and Accounts Payable team
  • Verifies and inputs vendor data into system
Qualifications for purchasing coordinator
  • Experience with large projects a plus
  • Experience with Build-Pro, Salesforce, and JD Edwards software a plus
  • Experience with large project bidding and bid events a plus
  • Must be proficient with Excel, Work, PowerPoint, and Outlook
  • Ability to conduct all activities with the highest degree of integrity
  • Must be able to work long hours as needed

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