Purchasing Clerk Job Description
Purchasing clerk
provides microsoft AX maintenance and ensure purchase price information for each active supplier is updated in a timely manner.
Purchasing Clerk Duties & Responsibilities
To write an effective purchasing clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included purchasing clerk job description templates that you can modify and use.
Sample responsibilities for this position include:
Data entry into SAP/SRM for purchasing, inventory and maintenance functions
Maintains warehouse in clean, safe and organized manner
Pull material from stockroom via Lawson generated created pick tickets
Process emergency requests for material through the Lawson IMS, pulling required items and providing them to the applicable using activity to include patient billable items from Cerner
Complete all required transaction data entry
Load material handling equipment (carts, power equipment)
Deliver POU (Pyxis), open bin (Par Assist) and requisition self-service orders to the requesting department(s)
Stock point of use (POU) cabinets, open bins (Par Assist)
Obtain signature receipt for delivered property
Operate all assigned Information Systems, material handling equipment, and delivery vehicles
Purchasing Clerk Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Purchasing Clerk
List any licenses or certifications required by the position: OSHA, FIFO, W-9, BLS
Education for Purchasing Clerk
Typically a job would require a certain level of education.
Employers hiring for the purchasing clerk job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in Education, General Education, Business, Associates, Accounting, Technical, Finance/Accounting, Business/Administration, Communication, Management
Skills for Purchasing Clerk
Desired skills for purchasing clerk include:
Microsoft office programs
Food & Beverage products
SAP
Excel
IT equipment and terms
Microsoft Office Applications
Computer and supporting software
Microsoft Office
Plant operations and supply needs
Storeroom policies and procedures
Desired experience for purchasing clerk includes:
Perform as-required cycle counts in both stockroom and point of use inventories
Perform PAR counting and issue to designated PAR activities
Responsible for maintaining proper documentation of all incoming and outgoing materials and keeping physical inventories to include obtaining all certificates of analysis and sterility where required
Return supplies/equipment according to established timeframes and entering the return if applicable into the Lawson IMS
Requires the use of automated technology such as point of use cabinets, Materials Management Information System (Lawson), and hand held bar code readers
Accept and process customer returns
Purchasing Clerk Examples
1
Purchasing Clerk Job Description
Job Description Example
Our company is hiring for a purchasing clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for purchasing clerk
- Responsible for labeling and filing procurement files
- Responsible for sending out new supplier
- Responsible for entering new suppliers into the DelTek Costpoint System
- Responsible for entering ASC employees into the DelTek Costpoint System for Expense Reports
- Responsible for sending out Expediting Reports to Program Managers and then modifying PO’s or requesting status from suppliers
- Responsible for the upkeep of ASC’s Annual Representations & Certifications/COI’s
- Responsible for entering Credit Card procurements into the DelTek Costpoint System for ASC’s Rebate and Small Business Reporting
- Any other assigned Procurement Administrative tasks
- Communicate all mill and purchasing safety and business objectives to external customers
- Overall assurance of customer satisfaction, value generation, and service delivery for the Mansfield Mill
Qualifications for purchasing clerk
- Occupational Risks - Significant portions (more than 50%) of daily assignments involve occupational risk, such as cuts, burns, exposure to toxic chemicals, injuries from falls, or back injury sustained with assisting in moving, lifting, or positioning equipment or materials
- Ergonomics Risks - Some portions (10 – 50%) of daily assignments involve ergonomic risk, such regular repetitive tasks, forceful or prolonged exertions of the hands, vibration, cold temperatures, heavy lifting, pulling, pushing, or carrying of heavy objects, poor body mechanics, restrictive workstations, or awkward postures
- Knowledge of Deltek CostPoint Purchasing Modules a plus
- Be a team player and be able to multi-task
- Miscellaneous clerical duties
- Assist with ensuring compliance to National Contracts and Corporate Standards
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Purchasing Clerk Job Description
Job Description Example
Our company is looking for a purchasing clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for purchasing clerk
- Interact professionally with individuals outside the hotel, such as suppliers, contractors and competitors
- Negotiate food prices, place daily orders based on requirements, and ensure prompt delivery as requested
- Place orders as required
- Assist in monthly count and extension of food and beverage inventories and the quarterly counts of operating equipment
- Ensure sufficient operating supplies are in stock, and coordinate orders with each department
- Continuous monitoring of products to ensure product quality, and or proper weight and amount
- Maintain up to date summary of current prices on food, beverage and inventory stock
- Develop a working knowledge of all procedures & operations as detailed in the Finance Policy Manual and Audit lists to ensure the compliance of these procedures
- Coordinate procurement of office supplies, laboratory supplies, capital equipment, maintenance contracts and equipment service requests for LSI laboratories, centers and administration
- Using Computrition Hospitality Suite (CHS), calculate purchase orders for assigned facilities using forecasted menus
Qualifications for purchasing clerk
- Process all assigned purchase orders in a timely and accurate manner, assuring vendor deadlines are met for timely delivery to meet menu requirements
- Process all on-line requisitions for assigned facilities and vendors meeting deadlines for timely delivery to meet facility menu/service needs
- Maintain communication, cooperation and coordination with assigned facility foodservice departments regarding purchases, deliveries and invoice reconciliation
- Maintain item lists in CHS, reflecting currently contracted products on the distributor stocking matrix
- Report any supplier or facility performance issues in accordance with the policies and procedures
- Work closely with the Culinary Service Center Director to maximize vendor and/or GPO incentives, including prompt pay discounts, drop size incentives, and rebate generation, by closely following approved processes and reporting any potential shortfalls to the director
3
Purchasing Clerk Job Description
Job Description Example
Our company is growing rapidly and is hiring for a purchasing clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for purchasing clerk
- Pull month-end requisition reports and summaries and enter for facility month-end reports
- Receive all non-guest deliveries to the hotel
- All received product delivered to appropriate destination promptly and efficiently, ensuring items are stacked in a safe and orderly fashion and safe use of equipment
- Fulfill internal requisitions for beverage orders – communicate to Buyer(s) when products need to be ordered
- Ensure accuracy and timeliness of all invoice and purchase order processing
- Maintain cleanliness and organization of storeroom areas – rotating product correctly and keeping track of product freshness where appropriate
- Maintain all vendor bids and price accuracy
- Maintenance parts purchasing / receiving / bar coding / warehousing / Work Order Entry – computer work required for purchasing / receiving / bar coding / Work Order Entry (approximately 50 % of time)
- Track item use from the store room and monitor replacement purchasing
- Maintain Parts Store rooms in an orderly fashion / placing incoming parts in the proper places
Qualifications for purchasing clerk
- Assist maintenance personnel locating parts as needed
- Any other jobs directed by supervisor
- Phone contact with outside vendors to place and verify orders and delivery times
- Employee's conduct conforms to the Mission, Vision, Values, and Code of Conduct of organization
- Provides appropriate notice prior to vacation/time off, and notifies supervisor a minimum of two hours prior to shift when unable to come to work
- Observes allotted break and meal periods as prescribed by Company Policy and follows time card procedures by accurately writing in and out
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Purchasing Clerk Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of purchasing clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for purchasing clerk
- Effectively assists Purchasing Coordinator in maintaining adequate operating supply levels in the facility
- Assists Purchasing Coordinator with month-end reports
- Place orders with suppliers or vendors
- Responsible for majority of lab ordering, receipt, delivery and tracking
- Verify quantity and quality for all deliveries and sign accordingly
- Refuse incorrect deliveries or otherwise arrange for returns
- Receive orders from multiple people in a variety of digital and physical formats
- Responsible for entering requisitions in Lawson database based on order requests
- Frequent email and phone contact with co-workers, external vendors and shippers
- Responsible to track POs for full receipt over time and follow-up with incomplete or missing orders
Qualifications for purchasing clerk
- Department projects and assignments as needed
- Ensure all PO and Non-PO invoices are scanned to Shared Service
- Run “on hold” reports to resolve open invoice issues
- Run un-invoiced report (Weekly and Month End)
- The hours of this position are flexible, and would ideally by 9AM to 3PM, Monday through Friday
- Very good IT application and computer skills
5
Purchasing Clerk Job Description
Job Description Example
Our growing company is looking for a purchasing clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for purchasing clerk
- Receive items electronically in Lawson database on a daily and as needed basis
- Physically deliver packages to specific people and locations multiple times throughout the day
- Directs the traffic of all incoming items until they have been properly dated, priced, labeled or tagged
- Conduct random spot-checks of all perishable items for proper storing and packaging to guard against quality loss due to over-exposure to storage temperatures, improper rotation
- Execute performance objectives
- Tracks the lab procurement process from Purchase Requisitions, to Purchase Orders, Receivers, and finally Invoices, checking for accuracy and expected arrival times for parts
- Physical Logistics
- Supplier Order Management
- Manage work orders as required
- Maintain inventory records including tracking receipts, backorders, delivery tickets
Qualifications for purchasing clerk
- Ability to work flexible shifts including weekends
- Open and maintain open order reports
- Execute order entries
- Ability to input data accurately and concisely (attention to detail)
- Ability to work under pressure and handle repetitive workloads
- Ability to carry out any other duties and responsibilities, as required