Purchasing Job Description

Purchasing Job Description

180 votes for Purchasing
Purchasing provides effective execution of company policies and procedures relating to purchasing management (Including but not limited to safety and ethics).

Purchasing Duties & Responsibilities

To write an effective purchasing job description, begin by listing detailed duties, responsibilities and expectations. We have included purchasing job description templates that you can modify and use.

Sample responsibilities for this position include:

Receives, processes and tracks requisitions submitted for CAPEX equipment
Lead contractual processes with vendors
Be participative with all company improvement initiatives Continuous Improvement for a leaner working processes and practices
Tracking purchasing KPI’s to ensure the highest sales order and forecast coverage against purchase orders in close collaboration with Inventory Management
Leads projects to review operational procedures and practices towards the goal of making continuous business improvement
On time and to communicate to relevant functions if and why
Active participation in company and departmental initiatives, including strategic sourcing, market analysis and current market data Operational Excellence activities
Develops negotiation strategies pertaining to the procurement of CAPEX equipment
Prepares and executes RFP’s, contract negotiations and supplier recommendations
Establishes/executes detailed process for CAPEX purchases

Purchasing Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Purchasing

List any licenses or certifications required by the position: APICS, CPIM, CPM, CPSM, ISM, ISO, C.P.M, NAPM, CPCP, CSCP

Education for Purchasing

Typically a job would require a certain level of education.

Employers hiring for the purchasing job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Business, Education, Finance, Engineering, Business/Administration, Accounting, Management, Supply Chain Management, Associates, Construction

Skills for Purchasing

Desired skills for purchasing include:

Job-relevant issues
Company policies and procedures
Microsoft Office
MS Office

Desired experience for purchasing includes:

Ensure Uninvoiced Receipt Accruals are cleared within 60 days of aging
Should be a subject Matter Expert on all the activities performed within Purchasing team
7–8 years of experience in Purchasing process, out of which 2 – 3 years as a Supervisor/Senior Buyer and another 2-4 years as a Buyer
Knowledge in Accounts Payable process is beneficial
Willingness to be flexible with working hours given the potential global coverage of this role (More will be into night shift)
Writing reports, business correspondence, and RFQs, RFPs, and RFIs

Purchasing Examples


Purchasing Job Description

Job Description Example
Our growing company is looking for a purchasing. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for purchasing
  • Process uploads through DASC
  • Work with supervisor on special projects as needed
  • Update/maintain address and forms list as required
  • Manage and lead multi-location/global projects with expanded awareness of culture, currency, geography, political, and limited international exposure
  • Effective management of the Purchasing department through training and guiding buyers
  • Member of the Vendor selection team
  • Order and requisition review prior to flip over to GSS, all related purchase order maintenance ie
  • To provide support to the local purchasing team to achieve objectives against key projects
  • To work within the corporate guidelines for purchasing
  • To follow purchasing functional excellence
Qualifications for purchasing
  • Solid knowledge of mechanical or casting or electrical parts and relevant suppliers resource
  • Requires a high school diploma or GED equivalent, supplemented by one to two years of experience in purchasing, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities
  • BA or MA student for a relevant degree, such as Economics, Business management, logistic
  • Undergraduate degree in related technical discipline or purchasing
  • Leading discussions, public speaking, meetings, presentations and forums
  • Electronic Communication Means (telephone, e-mails, video conferencing, web conferencing, etc)

Purchasing Job Description

Job Description Example
Our growing company is looking to fill the role of purchasing. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for purchasing
  • Coordinate the activities from Purchasing for the Engineering Change and Model year change processes
  • Establishes service level needs and evaluation criteria for building products, subcontractors and material suppliers
  • Sourcing new and better products, subcontractors and material suppliers
  • Prices changes in SAP
  • To work within current Health and Safety legislation, published standards and codes and the Company’s health and safety policies, procedures and rules
  • Be an active team player and be able to work within a larger team structure
  • Must be flexible in working with other department
  • Be active in assisting the working area in maintaining a safe, clean, efficient working area as defined under 5S
  • Each Purchasing Specialist is assigned specific tasks and is responsible for tactical ordering, inventory replenishment (such as ControlPoint or stores operations), and meeting the day to day needs of appropriate Business Units
  • The Generalist has responsibility for managing specific activities within Purchasing (such as create requisitions, obtaining quotations, resolving match exceptions, order acknowledgments, order expediting, phone orders, and order processing)
Qualifications for purchasing
  • Versed in a subset of basic tools
  • Hard working, enthusiastic individual
  • A good knowledge of Dutch, French and English is a must, knowledge of German is an asset
  • Preferably a Bachelors degree or equivalent by experience
  • High School Diploma or Associates degree in business required
  • Manage the transition of periodic layouts over to Part Specific Inspection Plans (PSIPs)

Purchasing Job Description

Job Description Example
Our innovative and growing company is looking for a purchasing. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for purchasing
  • The Generalist is responsible for identifying potential new items for the PeopleSoft item master and coordinating accordingly with the Purchasing Coordinator
  • The Generalist has responsibility for reconciling all variances associated with their orders (such as basic pricing match exceptions quantity discrepancies)
  • For goals and objectives and timesheet reporting, the Generalist reports to the Purchasing Manager
  • Generalists will have the responsibility to train or mentor other Generalists and Requestors in PeopleSoft practices as appropriate
  • Act as a point of contact for vendors and internal users of their services for escalations and new engagements
  • Facilitate and build relationships internally across the organization and externally with strategic vendors
  • Renewing and maintaining yearly software maintenance renewals database
  • Collaborate with finance in generating purchase orders and payments
  • Strong experience in managing and doing business, globally
  • Good interpersonal, communication and talent management abilities
Qualifications for purchasing
  • Review tooling life (shots on core DIE) and future schedule, to determine annual tooling capital plans by Supplier
  • None – associates degree in purchasing, supply chain, accounting or related experience is preferred
  • To develop and maintain a contracts database / register to include renewal dates
  • Knowledge of FAR/DFA regulations
  • Demonstrated capability to communicate and interface with all types personalities, operate in stressful environment and maintain a professional demeanor at all times
  • Motivated individual with demonstrated self-sufficiency and strong ability to organize prioritize workload

Purchasing Job Description

Job Description Example
Our growing company is looking for a purchasing. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for purchasing
  • Responsible for PO creation and process requisitions
  • Responsible for PO lifecycle from issuance to vendor payment
  • Work cross-functionally with various departments to assist in their procurement needs
  • Process maintenance service requests for hardware and/software
  • Oversees flow of work for department by directing and coordinating with professional(s) and administrative staff
  • Bids out onsite construction
  • Negotiates and contracts with subcontractors and other vendors
  • Ensures timely and expedient processing/receipt of vendor/national contract rebates
  • Analyzes market and delivery conditions to determine present/future material availability and receipt of competitive pricing
  • May find, investigate and hire subcontractors
Qualifications for purchasing
  • Some experience of working within a manufacturing or practical function will be advantageous but not mandatory
  • Ability to work with inside sales personnel and supplier representatives to identify new potential stocking items
  • 4 year Bachelor’s Degree in Supply Chain or relevant degree plus purchasing experience
  • Hands-on experience in Manufacturing Operations, Engineering, Quality or Supply Chain
  • Must be able to multi-task and must be detail oriented
  • Minimum of 1 year previous supervisory experience

Purchasing Job Description

Job Description Example
Our company is searching for experienced candidates for the position of purchasing. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for purchasing
  • Resolves problems with staff, subcontractors/vendors or other departments
  • May find, investigate and hire subcontractors with approval from Purchasing Council
  • Perform detailed takeoffs and/or verify existing takeoffs
  • Verifies Purchase Orders and cost sheets for job starts
  • May monitor and issue EPO’s
  • Prices out Non-Standard Option (NSO) requests
  • May visit job-sites to observe Trade Partners, verify as-built takeoffs, confirm methods with Builders
  • Assist with new Trade Partner vetting, set-up, and on-boarding
  • Expedite Purchase Orders to ensure timely availability and receipt of Materials and Supplies
  • Ability to stay organized and to resolve logistic problems with suppliers
Qualifications for purchasing
  • Manage site technical/material buyers and admin, ensuring formal review on a quarterly basis using SCA’s GPS tool
  • Maintain ongoing good business relationships with suppliers
  • Negotiate supplier terms, price, quality, payment and freight
  • Work with accounting to resolve any discrepancies
  • Monitor inventory levels, maintain traceability
  • Maintain and Follow-up on Contractor Insurance

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